EEOC awards $12.7M Microsoft Enterprise Agreement renewal to Regan Technologies Corp

Contract Overview

Contract Amount: $12,703,935 ($12.7M)

Contractor: Regan Technologies Corp

Awarding Agency: Equal Employment Opportunity Commission

Start Date: 2023-09-01

End Date: 2026-08-31

Contract Duration: 1,095 days

Daily Burn Rate: $11.6K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: MICROSOFT ENTERPRISE AGREEMENT (RENEWAL)

Place of Performance

Location: MIDDLETOWN, MIDDLESEX County, CONNECTICUT, 06457

State: Connecticut Government Spending

Plain-Language Summary

Equal Employment Opportunity Commission obligated $12.7 million to REGAN TECHNOLOGIES CORP for work described as: MICROSOFT ENTERPRISE AGREEMENT (RENEWAL) Key points: 1. Contract value represents a significant investment in IT infrastructure for the EEOC. 2. The renewal suggests a continued reliance on Microsoft's enterprise solutions. 3. Fixed-price contract type offers cost predictability for the agency. 4. The contract duration of three years aligns with typical IT refresh cycles. 5. Competition was conducted under 'full and open competition after exclusion of sources,' indicating a specific justification for the procurement method. 6. The award to Regan Technologies Corp. warrants examination of their past performance and pricing. 7. The North American Industry Classification System (NAICS) code 541519 points to a broad range of computer-related services.

Value Assessment

Rating: fair

Benchmarking the value of this Microsoft Enterprise Agreement renewal is challenging without specific details on the software licenses and services included. However, the $12.7 million over three years averages to approximately $4.2 million annually. This figure should be compared against previous EEOC Microsoft agreements and similar federal agency procurements for enterprise software. The firm fixed-price nature provides some cost certainty, but the overall value depends heavily on the negotiated terms and the extent to which the EEOC is leveraging the full capabilities of the Microsoft suite.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'full and open competition after exclusion of sources.' This procurement method suggests that while the competition was intended to be broad, specific circumstances led to the exclusion of certain potential sources. Further details would be needed to understand the exact nature of this exclusion and its impact on the competitive landscape. The number of bidders is not specified, making it difficult to assess the intensity of the competition.

Taxpayer Impact: The 'exclusion of sources' aspect of the competition warrants scrutiny to ensure taxpayers received the best possible value and that the exclusion was justified and did not unduly limit competition.

Public Impact

Federal employees within the Equal Employment Opportunity Commission (EEOC) will benefit from continued access to Microsoft's productivity and collaboration tools. The contract ensures the availability of essential IT services and software for the EEOC's operations. The geographic impact is primarily national, supporting the EEOC's nationwide mission. The contract supports the IT workforce involved in managing and maintaining these enterprise software solutions.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The 'exclusion of sources' in the competition method requires further clarification to ensure fair market access and optimal pricing.
Lack of specific details on software versions and user counts makes it difficult to benchmark value effectively.
Reliance on a single vendor for enterprise software can lead to vendor lock-in and potential future price increases.

Positive Signals

The firm fixed-price contract provides budget certainty for the EEOC.
The three-year duration allows for stable IT planning and operations.
Renewal indicates satisfaction with the current IT solutions and vendor support.

Sector Analysis

This contract falls within the broader IT services sector, specifically focusing on enterprise software licensing and support. The market for enterprise software, particularly from major vendors like Microsoft, is highly concentrated. Federal agencies often procure these solutions through large enterprise agreements to achieve economies of scale and standardized IT environments. Comparable spending benchmarks would involve looking at other federal agencies' Microsoft Enterprise Agreements, which can range from hundreds of thousands to tens of millions of dollars annually depending on agency size and scope.

Small Business Impact

The provided data does not indicate if this contract involved small business set-asides or subcontracting goals. As a renewal of a large enterprise agreement, it is possible that the primary awardee is a large business. Further investigation into the contract details would be necessary to determine the extent of small business participation, if any, and its implications for the small business ecosystem.

Oversight & Accountability

Oversight for this contract would typically reside within the EEOC's IT and procurement departments. The agency's Inspector General may also have jurisdiction to review the procurement process and contract performance for efficiency and compliance. Transparency is facilitated through contract databases like FPDS, but detailed justifications for procurement methods and specific pricing breakdowns are often not publicly available.

Related Government Programs

Microsoft Enterprise Agreements
Federal IT Software Procurement
Agency-wide Software Licenses
Computer Related Services Contracts

Risk Flags

Competition Method Justification
Vendor Performance History
Scope of Services Clarity

Frequently Asked Questions

What is this federal contract paying for?

Equal Employment Opportunity Commission awarded $12.7 million to REGAN TECHNOLOGIES CORP. MICROSOFT ENTERPRISE AGREEMENT (RENEWAL)

Who is the contractor on this award?

The obligated recipient is REGAN TECHNOLOGIES CORP.

Which agency awarded this contract?

Awarding agency: Equal Employment Opportunity Commission (Equal Employment Opportunity Commission).

What is the total obligated amount?

The obligated amount is $12.7 million.

What is the period of performance?

Start: 2023-09-01. End: 2026-08-31.

What specific Microsoft products and services are included in this $12.7 million enterprise agreement renewal?

The provided data does not specify the exact Microsoft products and services covered under this $12.7 million enterprise agreement renewal. Typically, Microsoft Enterprise Agreements encompass a suite of products including operating systems (e.g., Windows), productivity software (e.g., Microsoft 365, Office), server software (e.g., Windows Server, SQL Server), and potentially cloud services (e.g., Azure). The scope can also include various levels of support and maintenance. Without a detailed product list and user counts, it is difficult to ascertain the precise value proposition or benchmark costs effectively. Further inquiry with the EEOC would be necessary to obtain this granular information.

How does the annual cost of this renewal compare to the previous period of the Microsoft Enterprise Agreement?

The provided data indicates a total contract value of $12,703,935.20 over a duration of 1095 days (3 years), from September 1, 2023, to August 31, 2026. This equates to an average annual cost of approximately $4,234,645.07. To compare this to the previous period, we would need the total value and duration of the preceding Microsoft Enterprise Agreement for the EEOC. Without that historical data, it's impossible to determine if the cost has increased, decreased, or remained stable. Analyzing year-over-year cost trends is crucial for assessing value for money and identifying potential cost-saving opportunities.

What was the justification for using 'full and open competition after exclusion of sources' for this contract?

The procurement method 'full and open competition after exclusion of sources' (often referred to as FAR 6.102(d)(3) or similar justifications) implies that while the competition was intended to be broad, specific criteria or circumstances led to the exclusion of certain potential offerors. Common reasons for such exclusions might include the need for compatibility with existing systems, specific technical requirements that only a limited number of vendors can meet, or prior performance issues with certain contractors. The precise justification for excluding sources in this specific EEOC Microsoft Enterprise Agreement renewal is not detailed in the provided data. A thorough review of the contract's Justification and Approval (J&A) document would be necessary to understand the rationale and ensure it was appropriate and served the government's best interest.

What is Regan Technologies Corp.'s track record with federal IT contracts, particularly Microsoft Enterprise Agreements?

Regan Technologies Corp. is listed as the contractor for this $12.7 million Microsoft Enterprise Agreement renewal with the EEOC. To assess their track record, one would need to examine their past performance on similar federal contracts. This includes looking at the size and scope of previous awards, client agencies, contract types, and any performance evaluations or past performance questionnaires available in federal procurement databases (like FPDS or SAM.gov). Information on their experience specifically with large-scale Microsoft Enterprise Agreements, their ability to manage complex IT solutions, and their history of meeting delivery schedules and technical requirements would be critical in evaluating their suitability and the potential risks associated with this award.

Are there any specific performance metrics or service level agreements (SLAs) associated with this contract?

The provided data does not include details on specific performance metrics or Service Level Agreements (SLAs) for this Microsoft Enterprise Agreement renewal. Large enterprise software contracts often include SLAs related to software availability, support response times, and issue resolution. The presence and stringency of these SLAs are key indicators of the expected service quality and can impact the overall value received by the EEOC. Without this information, it's difficult to quantitatively assess the contractor's performance obligations and the agency's recourse in case of service deficiencies.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 515 CENTERPOINT DR STE 115, MIDDLETOWN, CT, 06457

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $12,703,935

Exercised Options: $12,703,935

Current Obligation: $12,703,935

Actual Outlays: $12,128,630

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: NNG15SD39B

IDV Type: GWAC

Timeline