EEOC awards $11.1M for Microsoft Enterprise Agreement, with Minburn Technology Group as prime

Contract Overview

Contract Amount: $11,087,444 ($11.1M)

Contractor: Minburn Technology Group, LLC

Awarding Agency: Equal Employment Opportunity Commission

Start Date: 2020-09-01

End Date: 2023-08-31

Contract Duration: 1,094 days

Daily Burn Rate: $10.1K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: MICROSOFT ENTERPRISE AGREEMENT

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20507

State: District of Columbia Government Spending

Plain-Language Summary

Equal Employment Opportunity Commission obligated $11.1 million to MINBURN TECHNOLOGY GROUP, LLC for work described as: MICROSOFT ENTERPRISE AGREEMENT Key points: 1. Contract value represents a significant investment in IT infrastructure for the agency. 2. The contract was awarded under full and open competition, suggesting a competitive bidding process. 3. The duration of the contract (1094 days) indicates a long-term need for these services. 4. The fixed-price contract type helps to control costs and provides budget certainty. 5. The North American Industry Classification System (NAICS) code 541519 suggests a focus on IT services. 6. The contract was awarded as a delivery order, implying it's part of a larger framework agreement.

Value Assessment

Rating: fair

Benchmarking the value of this Microsoft Enterprise Agreement is challenging without specific details on the software licenses and services included. However, the total award of $11.1 million over approximately three years suggests a substantial investment. Comparing this to similar large-scale enterprise agreements for government agencies would require access to detailed pricing structures and scope of work. The fixed-price nature of the contract provides some cost control, but the overall value for money depends heavily on the negotiated terms and the agency's actual utilization of the Microsoft products and services.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' which indicates that the solicitation was publicly advertised and all responsible sources were permitted to submit offers. The fact that it was competed suggests that the agency sought to leverage market competition to obtain the best value. The number of bidders is not explicitly stated in the provided data, but the designation implies a robust competitive process was intended.

Taxpayer Impact: A full and open competition generally benefits taxpayers by fostering a competitive environment that can lead to more favorable pricing and better service offerings, as multiple vendors vie for the contract.

Public Impact

The Equal Employment Opportunity Commission (EEOC) benefits from this contract through enhanced IT infrastructure and software capabilities. The contract supports the agency's mission by providing essential technology for its operations. The geographic impact is primarily within the District of Columbia, where the agency is headquartered. The contract likely impacts IT support staff and potentially end-users across the agency.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific details on the software licenses and services included makes it difficult to assess if the full potential of the agreement is being realized.
The total contract value could be subject to change based on actual usage and future needs.
Reliance on a single vendor for enterprise software can create long-term dependencies and potential vendor lock-in.

Positive Signals

The use of a firm-fixed-price contract provides cost certainty for the agency.
Awarding under full and open competition suggests an effort to secure competitive pricing.
The contract duration indicates a strategic, long-term approach to IT resource management.

Sector Analysis

This contract falls within the broader IT services sector, specifically focusing on enterprise software licensing and support. The market for enterprise agreements, particularly for major software providers like Microsoft, is substantial within the federal government. Agencies often consolidate their software procurement through such agreements to achieve economies of scale, streamline management, and ensure compliance. Comparable spending benchmarks would involve looking at other federal agencies' IT enterprise agreements for similar software suites.

Small Business Impact

The provided data does not indicate any specific small business set-aside provisions for this contract. As a large enterprise agreement, it is likely that the prime contractor, Minburn Technology Group, LLC, is responsible for managing subcontracting opportunities. Further analysis would be needed to determine if small businesses are involved in fulfilling parts of this contract, either directly or indirectly through subcontracting.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and program officials within the Equal Employment Opportunity Commission. Accountability measures are inherent in the firm-fixed-price contract structure, requiring the contractor to deliver specified goods or services. Transparency is facilitated by the contract award being publicly available, though detailed performance metrics and internal usage data may not be publicly disclosed. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Microsoft Enterprise Agreements
Federal IT Procurement
Software Licensing Contracts
Agency IT Infrastructure

Risk Flags

Potential for vendor lock-in
Unclear scope of services
Limited public performance data

Frequently Asked Questions

What is this federal contract paying for?

Equal Employment Opportunity Commission awarded $11.1 million to MINBURN TECHNOLOGY GROUP, LLC. MICROSOFT ENTERPRISE AGREEMENT

Who is the contractor on this award?

The obligated recipient is MINBURN TECHNOLOGY GROUP, LLC.

Which agency awarded this contract?

Awarding agency: Equal Employment Opportunity Commission (Equal Employment Opportunity Commission).

What is the total obligated amount?

The obligated amount is $11.1 million.

What is the period of performance?

Start: 2020-09-01. End: 2023-08-31.

What specific Microsoft products and services are covered under this $11.1 million enterprise agreement?

The provided data identifies the contract as a 'MICROSOFT ENTERPRISE AGREEMENT' but does not specify the exact products and services included. Typically, such agreements cover a suite of Microsoft software, including operating systems, productivity software (like Microsoft 365), server licenses, and potentially cloud services (Azure). The total award amount of $11,087,443.68 suggests a comprehensive package. To understand the full scope, one would need to review the contract's statement of work (SOW) or associated documentation, which would detail the specific license types, quantities, and any associated support or maintenance services.

How does the $11.1 million award compare to previous IT spending by the EEOC for similar Microsoft products?

Without historical spending data for the EEOC's IT procurement, a direct comparison is not possible. However, the $11.1 million award over approximately three years (September 2020 to August 2023) represents a significant, ongoing investment in enterprise software. To assess if this is an increase or decrease, one would need to examine prior contracts for Microsoft software and services awarded to the EEOC. Factors influencing year-over-year spending can include changes in user base, adoption of new technologies, and shifts in licensing models (e.g., from perpetual licenses to subscription-based services).

What is the track record of Minburn Technology Group, LLC in fulfilling federal IT contracts, particularly enterprise agreements?

Minburn Technology Group, LLC was the prime contractor for this $11.1 million Microsoft Enterprise Agreement. Assessing their track record would involve reviewing their past performance on federal contracts, looking for evidence of successful delivery of similar IT solutions, particularly large-scale enterprise software deployments. Information on contract performance ratings, past issues, and the types of agencies they have served would be crucial. A review of contract databases and performance assessment reports (if available) would provide insights into their reliability and capability in managing complex IT agreements.

What are the key performance indicators (KPIs) used to measure the success of this Microsoft Enterprise Agreement for the EEOC?

The provided data does not specify the Key Performance Indicators (KPIs) for this contract. However, for an enterprise software agreement, typical KPIs might include software uptime and availability, user satisfaction rates, successful deployment of new features or updates, adherence to security protocols, and cost-efficiency in license management. The EEOC's program managers would likely track metrics related to how effectively the software supports their mission-critical functions and employee productivity. Contractual terms would usually outline specific deliverables and performance standards.

What is the potential for cost savings or efficiencies gained by the EEOC through this consolidated Microsoft Enterprise Agreement?

Consolidated enterprise agreements like this one are typically pursued to achieve cost savings and efficiencies. Potential savings can arise from volume discounts negotiated with the software vendor, reduced administrative overhead compared to managing numerous individual software licenses, and standardized deployment processes. Efficiencies are gained through streamlined procurement, easier license management, and consistent access to up-to-date software and support across the agency. The actual realization of these savings depends on effective contract management and the agency's ability to optimize its software usage.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: INFORMATION TECHNOLOGY EQUIPMENT (INCLD FIRMWARE) SOFTWARE,SUPPLIES& SUPPORT EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 45310020Q0061

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 9716 ARNON CHAPEL RD, GREAT FALLS, VA, 22066

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $11,325,816

Exercised Options: $11,087,444

Current Obligation: $11,087,444

Actual Outlays: $190,877

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: NNG15SD34B

IDV Type: GWAC

Timeline