EPA Awards $4.4M for SEMS Records & Information Management Services to Agile Decision Sciences

Contract Overview

Contract Amount: $4,434,220 ($4.4M)

Contractor: Agile Decision Sciences, LLC

Awarding Agency: Environmental Protection Agency

Start Date: 2023-03-01

End Date: 2026-02-28

Contract Duration: 1,095 days

Daily Burn Rate: $4.0K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: SEMS RECORDS & INFORMATION CENTER INFORMATION MANAGEMENT CENTER SERVICES (IMCS) V

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20460

State: District of Columbia Government Spending

Plain-Language Summary

Environmental Protection Agency obligated $4.4 million to AGILE DECISION SCIENCES, LLC for work described as: SEMS RECORDS & INFORMATION CENTER INFORMATION MANAGEMENT CENTER SERVICES (IMCS) V Key points: 1. Contract awarded to Agile Decision Sciences, LLC for IMCS services. 2. The contract is for Time and Materials pricing. 3. Competition was Full and Open after exclusion of sources. 4. The contract duration is 1095 days. 5. The NAICS code is 541990 (All Other Professional, Scientific, and Technical Services).

Value Assessment

Rating: fair

The contract uses Time and Materials pricing, which can be less predictable than fixed-price contracts. Benchmarking against similar contracts for information management services is difficult without more specific details on the scope of work.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under Full and Open Competition after exclusion of sources. This method aims for broad competition but the exclusion of specific sources might limit the pool of potential bidders and impact price discovery.

Taxpayer Impact: The total award amount is $4.4 million over three years. The use of Time and Materials pricing warrants careful monitoring to ensure taxpayer funds are used efficiently.

Public Impact

Ensures continued operation of the SEMS Records & Information Center. Supports environmental data management and accessibility. Impacts agencies relying on EPA's information management systems.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials pricing can lead to cost overruns if not closely managed.
Potential for limited competition due to exclusion of sources.
Lack of specific performance metrics makes value assessment difficult.

Positive Signals

Full and open competition was utilized, promoting a competitive bidding process.
Contract supports critical environmental information management functions.
Clear contract duration provides budget predictability.

Sector Analysis

This contract falls under professional, scientific, and technical services, specifically information management. Spending in this sector is driven by the need for data organization, analysis, and secure storage across government agencies.

Small Business Impact

The contract was awarded to Agile Decision Sciences, LLC. There is no indication of small business participation or subcontracting requirements in the provided data.

Oversight & Accountability

The Environmental Protection Agency is the awarding and contracting agency. Oversight will be crucial to manage the Time and Materials aspect and ensure deliverables meet expectations.

Related Government Programs

All Other Professional, Scientific, and Technical Services
Environmental Protection Agency Contracting
Environmental Protection Agency Programs

Risk Flags

Time and Materials pricing.
Exclusion of sources in competition.
Lack of detailed performance metrics.
Potential for scope creep without strict management.

Frequently Asked Questions

What is this federal contract paying for?

Environmental Protection Agency awarded $4.4 million to AGILE DECISION SCIENCES, LLC. SEMS RECORDS & INFORMATION CENTER INFORMATION MANAGEMENT CENTER SERVICES (IMCS) V

Who is the contractor on this award?

The obligated recipient is AGILE DECISION SCIENCES, LLC.

Which agency awarded this contract?

Awarding agency: Environmental Protection Agency (Environmental Protection Agency).

What is the total obligated amount?

The obligated amount is $4.4 million.

What is the period of performance?

Start: 2023-03-01. End: 2026-02-28.

What specific services are included under IMCS, and how do they align with EPA's mission?

The IMCS contract likely encompasses a range of services related to managing the SEMS Records & Information Center, including data entry, storage, retrieval, and potentially digitization of records. These services are crucial for EPA's mission by ensuring the accessibility and integrity of environmental data, which supports regulatory compliance, policy development, and public information dissemination.

What are the risks associated with the 'Full and Open Competition after Exclusion of Sources' method for this contract?

While 'Full and Open' aims for broad competition, excluding sources can limit the bidder pool and potentially reduce competitive pressure on pricing. The risk is that the government might not receive the most advantageous offers if highly capable vendors were excluded without clear justification, potentially leading to higher costs or less innovative solutions.

How will the effectiveness of Agile Decision Sciences' performance be measured under this Time and Materials contract?

Effectiveness will likely be measured through contract performance metrics defined in the Statement of Work, such as timeliness of data processing, accuracy rates, system uptime, and user satisfaction. Regular performance reviews and adherence to labor hour limitations will be key oversight mechanisms to ensure value for money and prevent cost overruns.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Other Professional, Scientific, and Technical Services › All Other Professional, Scientific, and Technical Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 68HERD23R0036

Offers Received: 3

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Parent Company: Arctic Slope Regional Corporation

Address: 350 VOYAGER WAY STE 100B, HUNTSVILLE, AL, 35806

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,027,143

Exercised Options: $5,027,143

Current Obligation: $4,434,220

Actual Outlays: $4,141,698

Subaward Activity

Number of Subawards: 3

Total Subaward Amount: $448,537

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 68HERD23D0003

IDV Type: IDC

Timeline