EPA OARM awards $2.17M task order to Agile Decision Sciences for records management

Contract Overview

Contract Amount: $2,172,957 ($2.2M)

Contractor: Agile Decision Sciences, LLC

Awarding Agency: Environmental Protection Agency

Start Date: 2023-03-01

End Date: 2027-02-28

Contract Duration: 1,460 days

Daily Burn Rate: $1.5K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: CINCINNATI OFFICE OF ADMINISTRATION AND RESOURCES MANAGEMENT (OARM), OFFICE OF CHIEF FINANCIAL OFFICER (OCFO), TECHNICAL SUPPORT CENTER (TSC) AND THE OFFICE OF RESEARCH AND DEVELOPMENT (ORD) LABORATORIES AND OFFICES RECORDS MANAGEMENT TASK ORDER (TO)

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20460

State: District of Columbia Government Spending

Plain-Language Summary

Environmental Protection Agency obligated $2.2 million to AGILE DECISION SCIENCES, LLC for work described as: CINCINNATI OFFICE OF ADMINISTRATION AND RESOURCES MANAGEMENT (OARM), OFFICE OF CHIEF FINANCIAL OFFICER (OCFO), TECHNICAL SUPPORT CENTER (TSC) AND THE OFFICE OF RESEARCH AND DEVELOPMENT (ORD) LABORATORIES AND OFFICES RECORDS MANAGEMENT TASK ORDER (TO) Key points: 1. The task order focuses on records management services for EPA's OARM, OCFO, TSC, and ORD. 2. Agile Decision Sciences, LLC, is the awardee under a full and open competition. 3. The contract type is Firm Fixed Price, indicating a defined scope and cost. 4. This award falls under 'All Other Professional, Scientific, and Technical Services' (NAICS 541990).

Value Assessment

Rating: good

The contract value of $2.17 million over approximately 4 years appears reasonable for specialized records management services. Benchmarking against similar government contracts for technical support and records management would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded through full and open competition after exclusion of sources, suggesting a robust price discovery process. This method generally leads to competitive pricing.

Taxpayer Impact: The use of full and open competition is beneficial for taxpayers as it aims to secure the best value through market competition.

Public Impact

Ensures compliance with federal records management regulations. Supports the operational efficiency of key EPA offices. Maintains critical data integrity and accessibility for research and administration. Facilitates efficient information retrieval for agency functions.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if records management needs are not clearly defined.
Dependence on a single contractor for critical records management functions.

Positive Signals

Awarded through full and open competition.
Firm Fixed Price contract type provides cost certainty.
Supports essential agency operations.

Sector Analysis

This award is within the professional, scientific, and technical services sector, specifically focusing on records management. Government spending in this area is consistent with the need for regulatory compliance and efficient data handling.

Small Business Impact

The awardee, Agile Decision Sciences, LLC, is not identified as a small business in the provided data. Further analysis would be needed to determine if small business participation was considered or achieved.

Oversight & Accountability

The task order falls under the EPA's OARM, OCFO, TSC, and ORD, indicating oversight from multiple administrative and technical offices. The firm fixed price structure provides a degree of financial oversight.

Related Government Programs

All Other Professional, Scientific, and Technical Services
Environmental Protection Agency Contracting
Environmental Protection Agency Programs

Risk Flags

Potential for vendor lock-in if not managed carefully.
Reliance on contractor expertise for critical data management.
Need for clear performance metrics and oversight.
Ensuring long-term data integrity and accessibility.

Frequently Asked Questions

What is this federal contract paying for?

Environmental Protection Agency awarded $2.2 million to AGILE DECISION SCIENCES, LLC. CINCINNATI OFFICE OF ADMINISTRATION AND RESOURCES MANAGEMENT (OARM), OFFICE OF CHIEF FINANCIAL OFFICER (OCFO), TECHNICAL SUPPORT CENTER (TSC) AND THE OFFICE OF RESEARCH AND DEVELOPMENT (ORD) LABORATORIES AND OFFICES RECORDS MANAGEMENT TASK ORDER (TO)

Who is the contractor on this award?

The obligated recipient is AGILE DECISION SCIENCES, LLC.

Which agency awarded this contract?

Awarding agency: Environmental Protection Agency (Environmental Protection Agency).

What is the total obligated amount?

The obligated amount is $2.2 million.

What is the period of performance?

Start: 2023-03-01. End: 2027-02-28.

What is the specific scope of 'records management' covered by this task order, and how does it align with EPA's overall information governance strategy?

The task order likely encompasses the lifecycle management of EPA records, including creation, organization, storage, retrieval, and disposition. This aligns with the agency's need to comply with federal mandates like the Federal Records Act and the Managing Government Records Directive. A detailed review of the Statement of Work would clarify specific deliverables and how they integrate into the broader information governance framework.

What are the key performance indicators (KPIs) used to measure the success of Agile Decision Sciences, LLC in fulfilling this task order?

Key performance indicators would likely focus on metrics such as timeliness of record retrieval, accuracy of record indexing, compliance with retention schedules, and successful data migration or digitization efforts. The EPA's contracting officer's representative (COR) would monitor these KPIs to ensure the contractor meets the requirements of the firm fixed price contract and delivers effective records management services.

How does this contract contribute to the EPA's long-term data preservation and accessibility goals, particularly for scientific and research data?

This task order is crucial for ensuring that valuable scientific and research data generated by EPA laboratories and offices is properly managed, preserved, and accessible for future use and analysis. Effective records management underpins the agency's ability to maintain data integrity, support ongoing research, and provide evidence-based information for policy decisions.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Other Professional, Scientific, and Technical Services › All Other Professional, Scientific, and Technical Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 68HERD23R0017

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Arctic Slope Regional Corporation

Address: 350 VOYAGER WAY STE 100B, HUNTSVILLE, AL, 35806

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $3,325,617

Exercised Options: $2,651,529

Current Obligation: $2,172,957

Actual Outlays: $1,910,008

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 68HERD23D0003

IDV Type: IDC

Timeline