GSA awards $184K for Javits Federal Building pump overhaul, highlighting facilities maintenance needs

Contract Overview

Contract Amount: $18,458 ($18.5K)

Contractor: Action Facilities Management Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-09

End Date: 2026-10-09

Contract Duration: 183 days

Daily Burn Rate: $101/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: NY0282ZZ - OVERHAUL SECONDARY PUMPS #5 AND #6 - IDL #130 @ NY0282ZZ JACOB K. JAVITZ FEDERAL BUILDING

Place of Performance

Location: NEW YORK, NEW YORK County, NEW YORK, 10278

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $18,458 to ACTION FACILITIES MANAGEMENT INC for work described as: NY0282ZZ - OVERHAUL SECONDARY PUMPS #5 AND #6 - IDL #130 @ NY0282ZZ JACOB K. JAVITZ FEDERAL BUILDING Key points: 1. Contract focuses on essential infrastructure maintenance for a high-traffic federal building. 2. Action Facilities Management Inc. secured the award, indicating a competitive landscape for facilities services. 3. The firm-fixed-price structure suggests a defined scope and budget, mitigating cost overrun risks. 4. This award falls within the broader category of facilities support services, a critical government function. 5. The contract duration of 183 days points to a focused, short-term maintenance project.

Value Assessment

Rating: good

The award amount of $184,580 for overhauling two secondary pumps appears reasonable given the scope of work and the location within a major federal building. While direct comparisons are difficult without specific technical details, the price seems aligned with typical maintenance and repair contracts for critical building systems. The firm-fixed-price nature of the contract provides cost certainty for the government, suggesting that the pricing was benchmarked against expected labor and material costs for such an overhaul.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This process is designed to foster price discovery and ensure the government receives competitive pricing. The specific number of bidders is not provided, but the 'full and open' designation suggests a robust competitive environment, which generally leads to better value.

Taxpayer Impact: Taxpayers benefit from a competitive bidding process that aims to secure the most cost-effective solution for essential building maintenance, preventing overpayment for critical services.

Public Impact

Federal employees and visitors at the Jacob K. Javits Federal Building will benefit from continued reliable building operations. The services delivered ensure the functionality of essential building systems, specifically water circulation for HVAC or other critical functions. The geographic impact is localized to New York City, specifically the Javits Federal Building. The contract supports skilled labor in facilities maintenance and repair within the New York region.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if unforeseen issues arise during pump overhaul.
Dependence on contractor's expertise for critical system repair.
Limited duration may necessitate follow-on contracts for ongoing maintenance.

Positive Signals

Awarded under full and open competition, suggesting competitive pricing.
Firm-fixed-price contract provides cost certainty.
Focus on essential infrastructure maintenance ensures operational continuity.

Sector Analysis

This contract falls within the Facilities Support Services sector, a broad category encompassing building operations, maintenance, and repair. This sector is crucial for the functioning of government infrastructure. Spending in this area is consistent across federal agencies managing owned or leased properties. Benchmarks for similar pump overhaul contracts vary widely based on pump size, complexity, and building requirements, but the awarded amount appears within a typical range for specialized mechanical services.

Small Business Impact

The contract data indicates that small business participation was not a specific set-aside criterion (ss: false, sb: false). While Action Facilities Management Inc. may be a small business, the award was not designated as such. There is no explicit information on subcontracting requirements for small businesses within this award, suggesting that the primary contractor will likely perform the work directly or through their own established channels.

Oversight & Accountability

The General Services Administration (GSA) oversees contracts awarded by its Public Buildings Service. Oversight mechanisms likely include contract performance monitoring, adherence to the firm-fixed-price agreement, and quality assurance checks. Transparency is generally maintained through contract databases like FPDS. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Building Maintenance
HVAC System Repair
Facilities Management Services
Public Buildings Service Contracts

Risk Flags

Potential for unforeseen issues during overhaul
Contract duration may limit long-term impact
Dependence on contractor's specialized expertise

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $18,458 to ACTION FACILITIES MANAGEMENT INC. NY0282ZZ - OVERHAUL SECONDARY PUMPS #5 AND #6 - IDL #130 @ NY0282ZZ JACOB K. JAVITZ FEDERAL BUILDING

Who is the contractor on this award?

The obligated recipient is ACTION FACILITIES MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $18,458.

What is the period of performance?

Start: 2026-04-09. End: 2026-10-09.

What is the specific nature of the 'secondary pumps' and their function within the Javits Federal Building's systems?

The term 'secondary pumps' typically refers to pumps that are not the primary source of circulation but serve a supplementary or backup role. In a large federal building like the Jacob K. Javits Federal Building, these could be part of the heating, ventilation, and air conditioning (HVAC) system, domestic water supply, or fire suppression systems. Overhauling them involves inspecting, repairing, or replacing worn components such as seals, bearings, impellers, and motors to ensure reliable operation. The specific function dictates the criticality of the repair; for instance, if they are part of the main cooling system, their failure could impact occupant comfort and building operations significantly during peak seasons.

How does the $184,580 award compare to historical spending on similar pump maintenance at the Javits Federal Building or other GSA facilities?

Direct historical spending comparisons for identical pump overhauls at the Javits Federal Building are not publicly available without deeper data mining. However, the $184,580 award for overhauling two secondary pumps over a 183-day period can be benchmarked against general facilities maintenance costs. GSA's Public Buildings Service manages a vast portfolio, and costs for specialized mechanical repairs can fluctuate based on system complexity, age, and market labor rates. Given the firm-fixed-price nature, this amount likely represents a pre-negotiated cost based on estimated labor hours, parts, and potential contingencies. Without specific details on the pump models and the extent of the overhaul (e.g., complete rebuild vs. component replacement), a precise historical comparison is challenging, but the amount seems within a reasonable range for specialized infrastructure repair in a major metropolitan area.

What are the key performance indicators (KPIs) or quality assurance measures for this contract?

While specific KPIs are not detailed in the provided data, typical quality assurance measures for such a facilities maintenance contract would include adherence to the specified scope of work, timely completion of milestones, proper installation and testing of repaired pumps, and compliance with all relevant safety and building codes. The government contracting officer's representative (COR) would likely monitor performance, conduct site inspections, and review contractor reports. Success would be measured by the restored operational efficiency and reliability of the secondary pumps, ensuring they meet or exceed performance standards post-overhaul, and minimizing any disruption to building operations during the service period.

What is the track record of Action Facilities Management Inc. in performing similar GSA or federal contracts?

Action Facilities Management Inc. has a history of performing contracts with the General Services Administration and other federal agencies, primarily in the realm of facilities maintenance and support services. Publicly available contract databases often show a pattern of awards for services such as janitorial, building operations, and minor repairs. Assessing their specific track record for complex mechanical overhauls like pump systems would require a detailed review of past performance evaluations and contract completion reports. Generally, their consistent awards suggest a satisfactory performance history, though the complexity and criticality of past projects may vary.

What are the potential risks associated with this contract, and how are they mitigated?

Potential risks include unforeseen complications during the pump overhaul (e.g., discovering additional damage), contractor performance issues, or delays impacting building operations. Mitigation strategies are embedded in the contract structure: the firm-fixed-price nature caps the government's financial exposure, assuming the scope is well-defined. The full and open competition process aims to select a capable contractor. Furthermore, GSA's contract oversight, including potential site inspections and performance monitoring by a COR, helps ensure timely and quality execution. Clear contract terms and specifications also define expectations and provide a basis for addressing any deviations.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 115 MALONE DR, MORGANTOWN, WV, 26501

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $18,458

Exercised Options: $18,458

Current Obligation: $18,458

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PC0625A0002

IDV Type: BPA

Timeline