DOJ's FBI awards $25.1M facilities maintenance contract to Action Facilities Management Inc

Contract Overview

Contract Amount: $25,103,156 ($25.1M)

Contractor: Action Facilities Management Inc

Awarding Agency: Department of Justice

Start Date: 2025-04-01

End Date: 2027-03-31

Contract Duration: 729 days

Daily Burn Rate: $34.4K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FACILITIES OPERATIONS AND MAINTENANCE SERVICES

Place of Performance

Location: MORGANTOWN, MONONGALIA County, WEST VIRGINIA, 26501

State: West Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $25.1 million to ACTION FACILITIES MANAGEMENT INC for work described as: FACILITIES OPERATIONS AND MAINTENANCE SERVICES Key points: 1. Contract value represents a significant investment in maintaining federal infrastructure. 2. The contract was awarded under full and open competition, suggesting a competitive bidding process. 3. The fixed-price nature of the contract aims to control costs and provide predictability. 4. The duration of the contract (729 days) indicates a need for sustained service delivery. 5. The award is for facilities support services, a critical component of agency operations. 6. The geographic focus on West Virginia highlights regional operational needs.

Value Assessment

Rating: good

The contract value of approximately $25.1 million over two years for facilities operations and maintenance services appears reasonable given the scope. Benchmarking against similar contracts for large federal facilities would provide a more precise value-for-money assessment. The firm-fixed-price structure suggests an effort to manage cost overruns, but the ultimate value depends on the quality and efficiency of services delivered by Action Facilities Management Inc.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'full and open competition after exclusion of sources,' indicating that while the initial solicitation may have had some exclusions, the final award was made through a broad competitive process. The presence of 4 bidders suggests a healthy level of competition, which typically leads to better pricing and service offerings for the government.

Taxpayer Impact: The competitive nature of this award is beneficial for taxpayers, as it likely drove down prices and encouraged multiple firms to offer their best services, ensuring the government receives good value for its investment.

Public Impact

The Federal Bureau of Investigation (FBI) will benefit from enhanced facilities operations and maintenance. Essential services such as building operations, maintenance, and repair will be delivered. The contract's impact is geographically focused on West Virginia. The contract supports jobs within the facilities management sector in the region.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality variations given the fixed-price nature.
Dependence on a single contractor for critical infrastructure maintenance.

Positive Signals

Awarded through full and open competition, indicating a robust selection process.
Firm-fixed-price contract provides cost certainty for the government.
Contract duration suggests a stable and reliable service provision.

Sector Analysis

Facilities support services, including operations and maintenance, form a significant segment of the government contracting market. This contract falls under the broader facilities support services sector, which is crucial for the functioning of federal agencies. Comparable spending benchmarks for similar-sized facilities or agencies could provide further context on the efficiency of this award.

Small Business Impact

The provided data indicates that small business participation was not a specific set-aside for this contract (ss: false, sb: false). Therefore, the primary impact on small businesses would be through potential subcontracting opportunities if Action Facilities Management Inc. chooses to engage them. Without specific subcontracting plans, the direct impact on the small business ecosystem is uncertain.

Oversight & Accountability

Oversight for this contract will likely be managed by the Federal Bureau of Investigation's contracting officers and program managers. Accountability measures are inherent in the firm-fixed-price contract, requiring the contractor to deliver specified services within budget. Transparency is generally maintained through contract award databases, though specific performance metrics and oversight reports may not always be publicly accessible.

Related Government Programs

Federal Buildings and Facilities Maintenance
General Services Administration (GSA) Schedules
Department of Defense Facilities Management Contracts

Risk Flags

Potential for cost overruns if contractor miscalculates expenses.
Risk of service quality degradation if contractor prioritizes profit over performance.
Dependence on contractor for critical infrastructure uptime.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $25.1 million to ACTION FACILITIES MANAGEMENT INC. FACILITIES OPERATIONS AND MAINTENANCE SERVICES

Who is the contractor on this award?

The obligated recipient is ACTION FACILITIES MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Bureau of Investigation).

What is the total obligated amount?

The obligated amount is $25.1 million.

What is the period of performance?

Start: 2025-04-01. End: 2027-03-31.

What is the track record of Action Facilities Management Inc. with federal contracts, particularly in facilities operations and maintenance?

Action Facilities Management Inc. has a history of performing federal contracts, including those related to facilities operations and maintenance. Analyzing their past performance on similar contracts awarded by agencies like the Department of Justice or others would reveal their reliability, adherence to schedules, and quality of service. Specific details on past contract values, durations, and any performance issues or commendations would provide a clearer picture of their capabilities and suitability for this significant award. A review of their contract history can indicate their experience level and capacity to handle the demands of this FBI contract.

How does the awarded price compare to market rates for similar facilities support services in West Virginia?

To assess the value for money, the awarded contract price of approximately $25.1 million over two years needs to be benchmarked against prevailing market rates for comparable facilities operations and maintenance services in West Virginia. This would involve analyzing data from commercial service providers and other government contracts in the same geographic region. Factors such as the specific services included (e.g., HVAC, janitorial, groundskeeping, security systems maintenance), the size and complexity of the facilities managed, and the service level agreements will influence the comparison. A detailed market analysis would determine if the FBI secured competitive pricing or if there is potential for cost savings.

What are the key performance indicators (KPIs) and service level agreements (SLAs) associated with this contract?

The specific Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) for this contract are not detailed in the provided data. However, for a facilities operations and maintenance contract of this magnitude, typical KPIs would likely include response times for service requests, preventative maintenance completion rates, energy efficiency targets, and customer satisfaction scores. SLAs would define the expected standards for each service, such as cleanliness levels, repair turnaround times, and operational uptime for critical building systems. The FBI's contracting officer and program managers would be responsible for monitoring these KPIs and SLAs to ensure the contractor, Action Facilities Management Inc., meets the required performance standards throughout the contract period.

What is the historical spending pattern for facilities operations and maintenance services by the FBI or the Department of Justice?

Historical spending patterns for facilities operations and maintenance services by the FBI and the broader Department of Justice (DOJ) are crucial for understanding the context of this $25.1 million award. Analyzing past expenditures on similar contracts, including their values, durations, and the number of bidders, can reveal trends in outsourcing these services, average contract costs, and the agencies' reliance on specific contractors or contract types. This historical data helps in assessing whether the current award is consistent with past spending, represents an increase or decrease in investment, and if it aligns with broader government initiatives related to facilities management efficiency and cost control.

What are the potential risks associated with a firm-fixed-price contract for facilities maintenance over a two-year period?

A firm-fixed-price (FFP) contract for facilities maintenance over two years presents several potential risks. For the contractor, Action Facilities Management Inc., the primary risk is that unforeseen cost increases (e.g., labor, materials, unexpected repairs) could erode profit margins if not adequately accounted for in the initial bid. For the government (FBI), the risk lies in potentially receiving substandard services if the contractor prioritizes cost-cutting over quality to maintain profitability. There's also a risk that the fixed price may not adequately cover the full scope of necessary maintenance if the facility's needs change significantly over the contract period, potentially leading to change orders or disputes. Ensuring robust performance monitoring is key to mitigating these risks.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 15F06724R0000188

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 115 MALONE DR, MORGANTOWN, WV, 26501

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $81,712,102

Exercised Options: $36,315,239

Current Obligation: $25,103,156

Actual Outlays: $9,804,771

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 15F06725D0000077

IDV Type: IDC

Timeline