GSA awards $9,274.90 contract for Buffalo facility upgrades to AFM

Contract Overview

Contract Amount: $9,275 ($9.3K)

Contractor: Action Facilities Management Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-08

End Date: 2027-01-07

Contract Duration: 274 days

Daily Burn Rate: $34/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THE JACKSON USCH- OUTSIDE AIR UNIT FLOW STATION UPGRADES- IDL ITEM CONTRACT AWARD LOCATED IN BUFFALO, NY TO AFM TOTALING $9,274.90 FOR THE WORK DESCRIBED IN THE SOW DATED 3/27/26. THE POP IS 4/8/26 - 7/7/26.

Place of Performance

Location: BUFFALO, ERIE County, NEW YORK, 14202

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $9,274.9 to ACTION FACILITIES MANAGEMENT INC for work described as: THE JACKSON USCH- OUTSIDE AIR UNIT FLOW STATION UPGRADES- IDL ITEM CONTRACT AWARD LOCATED IN BUFFALO, NY TO AFM TOTALING $9,274.90 FOR THE WORK DESCRIBED IN THE SOW DATED 3/27/26. THE POP IS 4/8/26 - 7/7/26. Key points: 1. Contract focuses on essential facility maintenance for the Buffalo, NY area. 2. Awarded via a BPA Call, suggesting a pre-negotiated framework agreement. 3. The fixed-price contract type limits cost overruns for the government. 4. Short performance period indicates a targeted, specific upgrade project. 5. The relatively small award amount suggests a localized or minor scope of work.

Value Assessment

Rating: fair

The contract value of $9,274.90 is modest, making direct comparison to larger projects difficult. Given the nature of 'Outside Air Unit Flow Station Upgrades,' the pricing appears reasonable for specialized facilities maintenance. Without more detailed scope of work or market data for similar specific upgrades, a definitive value-for-money assessment is challenging, but it does not appear excessively high for the described service.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. The specific mechanism used was a BPA Call, which implies that a broader contract vehicle was already in place, and this award was a call against that vehicle. This method generally promotes competitive pricing.

Taxpayer Impact: Full and open competition ensures that taxpayers benefit from potentially lower prices due to a wider pool of bidders vying for the contract.

Public Impact

Federal employees and visitors at the Buffalo, NY facility will benefit from improved air quality and HVAC system functionality. The contract delivers essential maintenance services to ensure the operational integrity of a federal building. The geographic impact is localized to Buffalo, New York. The contract supports skilled trades and facilities management professionals.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for limited competition if the BPA vehicle itself was not widely accessible.
Scope creep risk if 'upgrades' are not precisely defined in the SOW.

Positive Signals

Full and open competition process is a positive signal for price discovery.
Firm fixed-price contract type mitigates cost escalation risks.
BPA Call mechanism can streamline procurement for recurring needs.

Sector Analysis

This contract falls within the Facilities Support Services sector, a broad category encompassing maintenance, repair, and operational support for government and commercial buildings. The market for these services is competitive, with numerous providers ranging from small local businesses to large facility management corporations. This specific award, for HVAC component upgrades, represents a niche within the larger facilities maintenance market.

Small Business Impact

The data indicates this contract was awarded under full and open competition and does not specify any small business set-aside. There is no information provided regarding subcontracting plans. Therefore, the direct impact on the small business ecosystem is not evident from this award alone, though the prime contractor may utilize small businesses for subcontracting.

Oversight & Accountability

As a BPA Call issued by the General Services Administration (GSA), this contract likely falls under the oversight of GSA's Office of Inspector General. The firm fixed-price nature provides a degree of financial oversight by limiting potential cost increases. Transparency is generally maintained through federal procurement databases where such awards are reported.

Related Government Programs

General Services Administration (GSA) Building Operations and Maintenance Contracts
Federal Facilities Management Services
HVAC System Maintenance and Repair Contracts

Risk Flags

Short performance period may indicate a very specific, limited scope.
BPA Call mechanism requires understanding the underlying BPA's terms and competition.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $9,274.9 to ACTION FACILITIES MANAGEMENT INC. THE JACKSON USCH- OUTSIDE AIR UNIT FLOW STATION UPGRADES- IDL ITEM CONTRACT AWARD LOCATED IN BUFFALO, NY TO AFM TOTALING $9,274.90 FOR THE WORK DESCRIBED IN THE SOW DATED 3/27/26. THE POP IS 4/8/26 - 7/7/26.

Who is the contractor on this award?

The obligated recipient is ACTION FACILITIES MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $9,274.9.

What is the period of performance?

Start: 2026-04-08. End: 2027-01-07.

What is the specific nature of the 'Outside Air Unit Flow Station Upgrades' and why are they necessary?

The provided data does not detail the specific technical requirements of the 'Outside Air Unit Flow Station Upgrades.' Typically, such upgrades involve enhancing the performance, efficiency, or reliability of components within a building's ventilation system responsible for managing the intake and flow of outside air. This could include replacing worn parts, recalibrating sensors, improving filtration interfaces, or addressing flow control mechanisms to ensure optimal air quality and energy efficiency. The necessity likely stems from routine maintenance schedules, identified performance deficiencies, or compliance with updated building codes or environmental standards.

How does the BPA Call mechanism typically influence pricing compared to other contract award types?

A Blanket Purchase Agreement (BPA) Call is a method of filling anticipated repetitive needs for supplies or services by establishing charge accounts with qualified sources of supply. When a BPA Call is used, it means a broader BPA contract vehicle was already established, often through competitive means. This allows agencies to issue orders against the BPA quickly and efficiently. For pricing, it generally means that rates or prices were negotiated and agreed upon when the parent BPA was established. This can lead to more favorable pricing than ad-hoc, open-market purchases due to the pre-negotiated terms and potential for volume discounts. However, the level of competition for the specific BPA Call itself might be limited to pre-approved vendors on the BPA, which could be less competitive than a full and open competition for a standalone contract.

What is the typical performance period for facility upgrade contracts of this size and scope?

The performance period for facility upgrade contracts can vary significantly based on the complexity and scope of the work. For a contract valued at approximately $9,275, the performance period is relatively short, spanning from April 8, 2026, to January 7, 2027 (approximately 9 months). This duration is typical for smaller, targeted upgrade projects like replacing or servicing specific components, as opposed to large-scale renovations or system overhauls which could take years. Shorter periods often indicate well-defined tasks that can be completed efficiently, minimizing disruption and allowing for quicker realization of benefits.

What are the potential risks associated with a firm fixed-price contract for facility upgrades?

While firm fixed-price (FFP) contracts are generally favored for controlling costs, they carry specific risks, primarily for the contractor. The main risk is that the contractor assumes all responsibility for cost overruns. If unforeseen issues arise during the upgrade (e.g., discovering hidden structural problems, material price increases beyond estimates, or labor shortages), the contractor must absorb these additional costs, potentially impacting their profitability or even leading to financial losses. For the government, the risk is that the contractor may cut corners on quality or scope to protect their profit margin if they underestimated the work, although the SOW and oversight aim to mitigate this. For this specific contract, the short duration and likely focused scope may reduce the likelihood of significant unforeseen issues.

How does the NAICS code 561210 (Facilities Support Services) generally reflect government spending patterns?

The NAICS code 561210, Facilities Support Services, represents a significant and consistent area of government spending. Federal agencies rely heavily on these services to maintain and operate their vast real estate portfolios, which include office buildings, specialized facilities, and infrastructure. Spending under this category encompasses a wide range of activities, from routine janitorial services and grounds maintenance to complex HVAC operations, security systems management, and specialized repairs. Government spending in this sector is driven by the need to ensure the safety, functionality, and efficiency of federal workplaces and assets. The consistent demand reflects the ongoing operational requirements of government functions across all departments and agencies.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: EQPMAG-26-0244

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 115 MALONE DR, MORGANTOWN, WV, 26501

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $9,275

Exercised Options: $9,275

Current Obligation: $9,275

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PC0725A0001

IDV Type: BPA

Timeline