GSA awards $7,897.12 for elevator load testing, highlighting facilities support services

Contract Overview

Contract Amount: $7,897 ($7.9K)

Contractor: Action Facilities Management Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-07

End Date: 2027-01-06

Contract Duration: 274 days

Daily Burn Rate: $29/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THE AWARD FOR THE KEATING 2026 ELEVATOR CAT5 LOAD TESTING PROJECT IS FOR $7,897.12 TO AFM LOCATED IN ROCHESTER, NY FOR THE WORK DESCRIBED IN THE SOW DATED 3/26/26. THE PERIOD OF PERFORMANCE IS FROM 4/7/26 TO 7/6/26.

Place of Performance

Location: ROCHESTER, MONROE County, NEW YORK, 14614

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $7,897.12 to ACTION FACILITIES MANAGEMENT INC for work described as: THE AWARD FOR THE KEATING 2026 ELEVATOR CAT5 LOAD TESTING PROJECT IS FOR $7,897.12 TO AFM LOCATED IN ROCHESTER, NY FOR THE WORK DESCRIBED IN THE SOW DATED 3/26/26. THE PERIOD OF PERFORMANCE IS FROM 4/7/26 TO 7/6/26. Key points: 1. The contract value is relatively small, suggesting a focused scope for elevator maintenance. 2. The award was made under full and open competition, indicating a competitive bidding process. 3. The fixed-price contract type helps manage cost certainty for this specific service. 4. The performance period spans approximately nine months, allowing for timely execution. 5. The service falls under Facilities Support Services, a broad category of building operations. 6. The contractor, Action Facilities Management Inc., is based in Rochester, NY.

Value Assessment

Rating: good

Given the small award amount of $7,897.12 for specialized elevator testing, a direct comparison to larger contracts is difficult. However, the fixed-price nature of the contract suggests that the government has a clear understanding of the scope and associated costs. The price appears reasonable for a targeted service like load testing, especially considering the specialized nature of elevator systems and safety requirements. Benchmarking against similar niche services would provide further context, but for a single elevator system test, this value seems appropriate.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, meaning that all responsible sources were permitted to submit a bid. While the specific number of bidders is not provided, this method of procurement generally fosters a competitive environment. This approach allows the government to solicit proposals from a wide range of qualified vendors, potentially leading to better pricing and service quality. The use of a BPA Call indicates a pre-negotiated agreement that streamlines the ordering process.

Taxpayer Impact: Full and open competition ensures that taxpayer dollars are used efficiently by encouraging multiple vendors to offer their best prices and services, leading to potential cost savings.

Public Impact

Federal employees and visitors benefit from safe and functional elevator systems in GSA-managed facilities. The contract ensures compliance with safety standards and operational readiness of critical building infrastructure. The services are delivered within GSA-managed buildings, primarily impacting federal operations. The contract supports specialized technical services within the facilities management sector.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for limited competition if specialized elevator testing expertise is scarce.
Risk of scope creep if testing requirements are not precisely defined in the SOW.

Positive Signals

Awarded under full and open competition, suggesting a healthy market for these services.
Fixed-price contract provides cost certainty for the government.
Clear period of performance ensures timely completion of the testing.

Sector Analysis

This contract falls within the Facilities Support Services sector, which encompasses a wide range of services necessary for the operation and maintenance of buildings. The market for specialized building maintenance, including elevator services, is competitive, with numerous providers offering various levels of expertise. The General Services Administration (GSA) is a major procurer of such services for federal buildings. Comparable spending benchmarks for elevator maintenance and testing can vary significantly based on the type, age, and complexity of the elevator systems, as well as the geographic location.

Small Business Impact

The award was not specifically set aside for small businesses, and the data does not indicate any subcontracting requirements. As the award is to Action Facilities Management Inc., further analysis would be needed to determine if they are a small business themselves. The impact on the broader small business ecosystem for facilities support services would depend on the overall market share captured by small businesses in this specific niche.

Oversight & Accountability

The General Services Administration (GSA) has established oversight mechanisms for its contracts, including the Public Buildings Service (PBS). Accountability is typically managed through contract performance monitoring and adherence to the Statement of Work (SOW). Transparency is generally maintained through public contract databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Federal Building Maintenance Contracts
Elevator Maintenance and Repair Services
Facilities Operations and Management
General Services Administration Procurement

Risk Flags

Potential for limited competition due to specialized nature of service.
Need for clear definition of scope to avoid cost overruns.
Ensuring contractor has necessary certifications and expertise for safety-critical testing.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $7,897.12 to ACTION FACILITIES MANAGEMENT INC. THE AWARD FOR THE KEATING 2026 ELEVATOR CAT5 LOAD TESTING PROJECT IS FOR $7,897.12 TO AFM LOCATED IN ROCHESTER, NY FOR THE WORK DESCRIBED IN THE SOW DATED 3/26/26. THE PERIOD OF PERFORMANCE IS FROM 4/7/26 TO 7/6/26.

Who is the contractor on this award?

The obligated recipient is ACTION FACILITIES MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $7,897.12.

What is the period of performance?

Start: 2026-04-07. End: 2027-01-06.

What is the track record of Action Facilities Management Inc. with the federal government, particularly for similar services?

A review of federal procurement data would be necessary to fully assess Action Facilities Management Inc.'s track record. This would involve examining past awards, contract performance evaluations (if available), and any history of disputes or issues. For this specific contract, the award is a BPA Call, suggesting a pre-existing relationship or framework agreement might be in place. Understanding their performance on previous GSA contracts or similar facilities support services would provide insight into their reliability and capability to execute this elevator load testing project effectively.

How does the per-unit cost of this elevator load testing compare to industry benchmarks or similar government contracts?

Determining a precise per-unit cost benchmark for this specific elevator load testing contract is challenging without more granular data on the scope of work and the specific type of elevator system being tested. The total award is $7,897.12 for a period of performance from April 7, 2026, to January 6, 2027. If this testing is for a single elevator or a small group of elevators within one facility, the cost might be within a reasonable range for specialized technical services. However, comparing it to broader elevator maintenance contracts or larger-scale testing projects would not be an accurate apples-to-apples comparison. Industry benchmarks for specialized testing services often vary based on complexity, duration, and required certifications.

What are the primary risks associated with this contract, and what mitigation strategies are in place?

The primary risks associated with this contract likely revolve around the technical execution of the elevator load testing and potential cost overruns if the scope is not well-defined. Risks include the possibility of unforeseen issues with the elevator system requiring additional work beyond the initial scope, or delays in testing due to scheduling conflicts or equipment availability. Mitigation strategies typically involve a clearly defined Statement of Work (SOW) that specifies the exact testing procedures, deliverables, and acceptance criteria. The fixed-price contract type also serves as a risk mitigation tool by capping the government's financial exposure. The contractor's experience and the GSA's oversight of performance are also key to managing these risks.

How effective is the General Services Administration (GSA) in managing contracts for facilities support services like elevator maintenance?

The GSA is generally considered experienced in managing a vast portfolio of facilities support services contracts across the federal government. Their effectiveness is often gauged by the reliability of federal buildings, the efficiency of service delivery, and the value obtained for taxpayer dollars. For specialized services like elevator load testing, the GSA relies on detailed SOWs, competitive bidding processes, and contract administration to ensure services meet required standards. While specific performance metrics for this particular contract are not detailed here, the GSA's established procurement procedures and contract management frameworks aim to ensure effectiveness and accountability in maintaining federal infrastructure.

What has been the historical spending pattern for elevator maintenance and testing by the GSA or similar agencies?

Historical spending on elevator maintenance and testing by the GSA and other federal agencies can be substantial, reflecting the critical nature of these systems in maintaining operational federal facilities. Agencies like the GSA manage thousands of buildings nationwide, each with multiple elevators requiring regular inspection, maintenance, and periodic specialized testing, such as load testing. Annual spending can range from millions to tens of millions of dollars depending on the size of the agency's real estate portfolio and the age of the infrastructure. This specific award of $7,897.12 represents a very small fraction of that overall spending, likely for a localized or specific testing requirement.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: EQPMAG-26-0182

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 115 MALONE DR, MORGANTOWN, WV, 26501

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $7,897

Exercised Options: $7,897

Current Obligation: $7,897

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PC0725A0001

IDV Type: BPA

Timeline