GSA awards $24.7K BPA Call for basement ceiling tile repair at LeoBrien Federal Building

Contract Overview

Contract Amount: $24,773 ($24.8K)

Contractor: Action Facilities Management Inc

Awarding Agency: General Services Administration

Start Date: 2026-04-02

End Date: 2026-07-06

Contract Duration: 95 days

Daily Burn Rate: $261/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: BASEMENT CEILING TILE REPAIR AND REPLACE PROJECT LEO BRIEN FED BLDG

Place of Performance

Location: ALBANY, ALBANY County, NEW YORK, 12207

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $24,772.95 to ACTION FACILITIES MANAGEMENT INC for work described as: BASEMENT CEILING TILE REPAIR AND REPLACE PROJECT LEO BRIEN FED BLDG Key points: 1. Contract awarded to ACTION FACILITIES MANAGEMENT INC for essential building maintenance. 2. Project duration is 95 days, indicating a focused scope of work. 3. Fixed-price contract type suggests cost certainty for the government. 4. The award falls under a Blanket Purchase Agreement (BPA) Call, implying pre-negotiated terms. 5. Service falls under Facilities Support Services, a common government need. 6. The contract is for a specific building, limiting geographic scope. 7. No small business set-aside was utilized for this procurement.

Value Assessment

Rating: good

The contract value of $24,772.95 for ceiling tile repair and replacement is relatively small, making direct comparison to larger contracts difficult. However, for a project of this nature and duration (95 days), the price appears reasonable. The firm fixed-price structure helps manage costs. Without specific details on the scope of work (e.g., square footage, type of tiles), a precise value-for-money assessment is challenging, but it aligns with typical maintenance project costs.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit offers. The specific mechanism used was a BPA Call, which suggests that a broader BPA was previously competed, and this call leverages those pre-established terms and conditions. The number of bidders for this specific call is not provided, but the full and open nature generally promotes competitive pricing.

Taxpayer Impact: Full and open competition ensures that taxpayers benefit from the most competitive pricing available, as multiple vendors had the opportunity to bid on this requirement.

Public Impact

Federal employees and visitors at the LeoBrien Federal Building will benefit from improved workspace conditions. The project ensures the continued functionality and aesthetic integrity of the building's basement. Services delivered include repair and replacement of damaged or worn basement ceiling tiles. The geographic impact is localized to the LeoBrien Federal Building in New York. The contract supports the facilities maintenance workforce, likely through local labor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if underlying issues are more extensive than anticipated.
Dependence on contractor's ability to source specific tile types if replacements are needed.
Weather or unforeseen building access issues could impact the 95-day timeline.

Positive Signals

Firm fixed-price contract provides cost certainty.
Awarded under a pre-competed BPA, suggesting efficient procurement.
Project addresses essential building maintenance, ensuring a safe and functional environment.
Contractor has been selected through a competitive process.

Sector Analysis

Facilities Support Services, categorized under NAICS code 561210, encompasses a broad range of services related to the operation and maintenance of buildings. This sector is characterized by numerous small and medium-sized businesses, as well as larger facility management corporations. Government spending in this area is consistent, driven by the need to maintain a vast portfolio of federal properties. This specific contract, while small in dollar value, represents a typical procurement for routine building upkeep within the federal real estate sector.

Small Business Impact

This contract was not awarded as a small business set-aside, nor does it appear to have specific subcontracting requirements for small businesses mentioned in the provided data. The prime contractor, ACTION FACILITIES MANAGEMENT INC, is not explicitly identified as a small business in this context. Therefore, the direct impact on the small business ecosystem for this particular award is likely minimal, unless the prime contractor voluntarily engages small businesses for subcontracting.

Oversight & Accountability

The General Services Administration (GSA), specifically the Public Buildings Service, is responsible for overseeing this contract. As a BPA Call, it operates under the terms established during the initial BPA competition. Oversight would involve monitoring contractor performance against the statement of work, ensuring adherence to the fixed-price terms, and verifying timely completion. Transparency is facilitated through contract award databases. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Building Maintenance Contracts
General Services Administration Facilities Management
Public Buildings Service Operations
BPA Call Procurements
Ceiling Repair and Replacement Services

Risk Flags

Potential for cost overruns if scope is underestimated.
Risk of delays due to unforeseen building issues.
Dependence on contractor's material sourcing capabilities.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $24,772.95 to ACTION FACILITIES MANAGEMENT INC. BASEMENT CEILING TILE REPAIR AND REPLACE PROJECT LEO BRIEN FED BLDG

Who is the contractor on this award?

The obligated recipient is ACTION FACILITIES MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $24,772.95.

What is the period of performance?

Start: 2026-04-02. End: 2026-07-06.

What is the track record of ACTION FACILITIES MANAGEMENT INC with the federal government?

Information regarding the specific track record of ACTION FACILITIES MANAGEMENT INC with the federal government is not detailed in the provided data snippet. To assess their performance, one would typically review past contract awards, performance evaluations (such as Contractor Performance Assessment Reporting System - CPARS), and any history of disputes or contract terminations. A thorough analysis would involve searching federal procurement databases like SAM.gov and FPDS for previous awards to this entity, examining the types of services rendered, contract values, and performance ratings. Without this historical data, it's difficult to gauge their reliability and past success in fulfilling federal obligations.

How does the pricing of this ceiling tile repair compare to similar federal contracts?

Directly comparing the pricing of this $24,772.95 contract for ceiling tile repair to similar federal contracts is challenging without more specific data points. The provided information lacks details on the square footage of the area to be repaired, the type of ceiling tiles (e.g., acoustic, fire-rated), and the complexity of the work (e.g., simple replacement vs. repair of underlying structure). However, given the 95-day duration and the firm fixed-price nature, the overall value appears reasonable for a single federal building's maintenance task. Benchmarking would ideally involve comparing the cost per square foot or per labor hour against other GSA or agency contracts for similar facilities maintenance in the New York region.

What are the primary risks associated with this contract?

The primary risks associated with this contract include potential scope creep if the extent of damage to the basement ceiling tiles is underestimated, leading to increased costs or delays beyond the initial $24,772.95. Another risk is the contractor's ability to procure the correct replacement tiles within the project timeline, especially if specialized or discontinued materials are required. Furthermore, unforeseen issues within the building's infrastructure (e.g., water damage, electrical conduit interference) could complicate the repair process. Finally, performance risks related to the quality of workmanship or adherence to the schedule by ACTION FACILITIES MANAGEMENT INC exist, although mitigated by the fixed-price structure and competitive award.

How effective is the use of BPA Calls for routine maintenance like this?

The use of Blanket Purchase Agreement (BPA) Calls, like the one used here, is generally an effective method for procuring routine and repetitive services such as facilities maintenance. BPAs streamline the procurement process by establishing pre-negotiated terms, conditions, and pricing with vendors, often through a prior full and open competition. This allows agencies to issue task orders (calls) quickly and efficiently for specific needs, reducing administrative burden and lead times. For routine tasks like ceiling tile repair, this approach ensures timely service delivery and leverages established relationships, potentially leading to better pricing and service quality compared to individual, ad-hoc procurements.

What is the historical spending pattern for facilities support services at the LeoBrien Federal Building?

The provided data does not include historical spending patterns for facilities support services at the LeoBrien Federal Building. To determine this, one would need to analyze past contract awards issued by the General Services Administration (GSA) or other relevant agencies for this specific location. This analysis would involve identifying all contracts related to building maintenance, repairs, and operations over several fiscal years, noting the types of services procured, the contractors involved, and the total amounts spent. Understanding historical spending can help identify trends, potential cost savings opportunities, and the frequency of specific maintenance activities.

What is the significance of the contract type being 'FIRM FIXED PRICE'?

The 'FIRM FIXED PRICE' (FFP) contract type signifies that the contractor, ACTION FACILITIES MANAGEMENT INC, bears the primary risk for cost overruns. The agreed-upon price of $24,772.95 is fixed and will not change regardless of the contractor's actual costs incurred in performing the work, unless there are specific contract modifications. This provides the government, represented by the General Services Administration, with significant cost certainty and predictability. It incentivizes the contractor to manage its costs efficiently and perform the work within the allocated budget to maximize profit. For routine maintenance tasks like ceiling tile repair, FFP is often preferred due to the relatively predictable scope of work.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 115 MALONE DR, MORGANTOWN, WV, 26501

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $24,773

Exercised Options: $24,773

Current Obligation: $24,773

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PC0722A0004

IDV Type: BPA

Timeline