ACTION FACILITIES MANAGEMENT INC awarded $6.7M for Facilities Support Services by GSA, with a 5-year term

Contract Overview

Contract Amount: $6,707,744 ($6.7M)

Contractor: Action Facilities Management Inc

Awarding Agency: General Services Administration

Start Date: 2021-04-01

End Date: 2026-09-30

Contract Duration: 2,008 days

Daily Burn Rate: $3.3K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: EO14042: NEW CLAUSE FOR ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

Place of Performance

Location: CHAMPLAIN, CLINTON County, NEW YORK, 12919

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $6.7 million to ACTION FACILITIES MANAGEMENT INC for work described as: EO14042: NEW CLAUSE FOR ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS Key points: 1. Contract value appears reasonable given the 5-year duration and scope of facilities support services. 2. Full and open competition suggests a competitive bidding process, potentially leading to better pricing. 3. The contract includes a clause related to COVID-19 safety protocols, indicating a focus on health and safety. 4. Performance is situated in New York, a major metropolitan area with significant facility management needs. 5. The North American Industry Classification System (NAICS) code 561210 places this contract within the facilities support services sector.

Value Assessment

Rating: good

The contract value of $6.7 million over five years averages to approximately $1.34 million annually. This appears to be a moderate level of spending for comprehensive facilities support services in a major metropolitan area like New York. Benchmarking against similar contracts would require more detailed service scope and location data, but the overall value does not immediately suggest overpricing.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. This process typically involves a solicitation where multiple companies can compete, fostering price discovery and potentially leading to more favorable terms for the government. The number of bidders is not specified, but the method itself suggests a robust competitive environment.

Taxpayer Impact: Full and open competition generally benefits taxpayers by driving down costs through market forces and ensuring the government receives competitive pricing for services rendered.

Public Impact

Federal employees and visitors in facilities managed by ACTION FACILITIES MANAGEMENT INC in New York will benefit from maintained and supported infrastructure. The contract delivers essential facilities support services, likely including maintenance, cleaning, security, and operational support. The geographic impact is concentrated in New York, serving federal facilities within the state. The contract supports jobs within the facilities management sector, contributing to the local workforce in New York.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if service requirements are not clearly defined and managed.
Dependence on contractor performance for critical facility operations.
Ensuring consistent adherence to COVID-19 safety protocols throughout the contract term.

Positive Signals

Awarded under full and open competition, suggesting a competitive pricing environment.
Long-term contract (5 years) provides stability and potential for economies of scale.
Inclusion of a COVID-19 safety clause demonstrates a commitment to health and safety standards.

Sector Analysis

Facilities Support Services is a broad sector encompassing a wide range of services necessary for the operation and maintenance of buildings and grounds. This includes services like building operation, maintenance, cleaning, and security. The market is competitive, with many providers ranging from small local businesses to large national corporations. Federal spending in this area is substantial, supporting government operations across various agencies and locations. This contract fits within the general government services procurement category.

Small Business Impact

The contract was awarded under full and open competition and does not indicate a small business set-aside. There is no explicit information on subcontracting plans for small businesses. Without specific set-aside goals or reporting requirements, the direct impact on the small business ecosystem is unclear, though larger contracts can sometimes lead to subcontracting opportunities for smaller specialized firms.

Oversight & Accountability

Oversight for this contract would typically be managed by the General Services Administration (GSA), specifically the Public Buildings Service. Mechanisms likely include regular performance reviews, contract monitoring, and adherence to reporting requirements. Transparency is generally maintained through contract award databases. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

Federal Buildings Maintenance Contracts
Government Facilities Management Services
Public Buildings Service Contracts
GSA Schedule Contracts

Risk Flags

Contract Duration
Scope Definition
Performance Monitoring

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $6.7 million to ACTION FACILITIES MANAGEMENT INC. EO14042: NEW CLAUSE FOR ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

Who is the contractor on this award?

The obligated recipient is ACTION FACILITIES MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $6.7 million.

What is the period of performance?

Start: 2021-04-01. End: 2026-09-30.

What is the specific scope of 'Facilities Support Services' covered under this contract?

The provided data indicates the NAICS code is 561210, which covers Facilities Support Services. This typically includes a broad range of services such as building operation and maintenance, cleaning, security, landscaping, and other support functions necessary for the upkeep and operation of federal facilities. However, the precise delineation of services, including specific maintenance tasks, cleaning frequencies, security protocols, and any specialized support, would be detailed in the contract's Statement of Work (SOW) or Performance Work Statement (PWS). Without access to the full contract document, the exact scope remains generalized.

How does the $6.7 million contract value compare to similar facilities support contracts awarded by GSA in New York?

Benchmarking this $6.7 million contract value requires comparing it to similar facilities support contracts awarded by the General Services Administration (GSA) in the New York region for a comparable duration (5 years) and scope of services. Annual spending averages $1.34 million. Facilities support contracts can vary significantly based on the size and type of facilities managed (e.g., office buildings, courthouses, specialized installations), the specific services included (e.g., janitorial, HVAC maintenance, security, groundskeeping), and prevailing market rates in the specific geographic area. A comprehensive comparison would necessitate analyzing contract databases for similar solicitations and awards, considering factors like square footage, service level agreements, and the number of bidders.

What are the potential risks associated with a 5-year contract for facilities support services?

Potential risks with a 5-year facilities support contract include contractor performance issues, where the awarded company may fail to meet service level agreements, leading to disruptions in facility operations. Price escalation beyond initial projections, especially for materials or labor, can occur over a long term, although this contract is firm-fixed-price, which mitigates some risk for the government. Changes in federal facility needs or operational requirements could necessitate contract modifications, potentially leading to increased costs or administrative burden. Furthermore, over the long term, there's a risk of technological obsolescence in maintenance practices or equipment if the contractor does not proactively update their methods. Finally, ensuring consistent compliance with evolving regulations, such as the included COVID-19 safety protocols, requires ongoing vigilance.

What is the significance of the EO 14042 clause regarding COVID-19 safety protocols?

The inclusion of Executive Order 14042 (EO 14042) regarding COVID-19 safety protocols signifies the federal government's commitment to ensuring a safe working environment for federal employees and contractors. This clause mandates that covered contractors, including ACTION FACILITIES MANAGEMENT INC, must adhere to specific safety measures, such as vaccination requirements for employees working on or in connection with federal contracts, masking, and physical distancing, as guided by the Safer Federal Workforce Task Force. For facilities support services, this means the contractor's personnel must comply with these directives while performing their duties within federal buildings, contributing to the overall public health strategy and minimizing the risk of virus transmission in government facilities.

How does the 'Public Buildings Service' designation impact the contract's oversight and service delivery?

The designation of the 'Public Buildings Service' (PBS) within the General Services Administration (GSA) indicates that this contract pertains to the management and operation of federal buildings that are owned or leased by the GSA. PBS is responsible for providing workspace for federal agencies and managing a vast portfolio of government properties. Contracts awarded under PBS typically undergo rigorous oversight to ensure facilities are maintained to high standards, meet security requirements, and comply with all relevant federal regulations and policies. This means ACTION FACILITIES MANAGEMENT INC will likely be subject to detailed performance metrics, regular inspections, and stringent reporting requirements managed by PBS contracting officers and facility managers.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 115 MALONE DR, MORGANTOWN, WV, 26501

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $13,806,156

Exercised Options: $6,707,744

Current Obligation: $6,707,744

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PC0821A0001

IDV Type: BPA

Timeline