GSA awards $76.5K for border fuel services in NY, highlighting facilities support needs

Contract Overview

Contract Amount: $76,486 ($76.5K)

Contractor: Action Facilities Management Inc

Awarding Agency: General Services Administration

Start Date: 2025-09-16

End Date: 2026-09-29

Contract Duration: 378 days

Daily Burn Rate: $202/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: BORDER FUEL - 01 OCTOBER 2025 THROUGH 28 FEBRUARY 2026 EAST @ CARGO BUILDING, 237 WEST SERVICE ROAD, CHAMPLAIN, NY 12919-4440

Place of Performance

Location: CHAMPLAIN, CLINTON County, NEW YORK, 12919

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $76,486.18 to ACTION FACILITIES MANAGEMENT INC for work described as: BORDER FUEL - 01 OCTOBER 2025 THROUGH 28 FEBRUARY 2026 EAST @ CARGO BUILDING, 237 WEST SERVICE ROAD, CHAMPLAIN, NY 12919-4440 Key points: 1. Contract awarded to ACTION FACILITIES MANAGEMENT INC for essential fuel services. 2. Duration of 378 days indicates a medium-term operational requirement. 3. Firm Fixed Price contract type suggests predictable cost management. 4. Geographic focus on Champlain, NY, addresses specific regional operational needs. 5. This award falls under Facilities Support Services, a critical operational category.

Value Assessment

Rating: good

The award amount of $76,486.18 for a 378-day period appears reasonable for specialized fuel services at a federal facility. Benchmarking against similar contracts for facilities support in the Northeast region suggests this pricing is competitive. The firm fixed-price structure provides cost certainty for the government, mitigating risks associated with fluctuating fuel prices.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. This competitive process is expected to yield fair market pricing and ensure the government receives the best value. The specific number of bidders is not provided, but the 'full and open' designation suggests a robust competition.

Taxpayer Impact: Full and open competition generally benefits taxpayers by driving down costs through market forces and ensuring that government funds are used efficiently.

Public Impact

Ensures continuous operation of federal facilities by providing necessary fuel. Supports the General Services Administration's Public Buildings Service mission. Benefits federal operations located in Champlain, New York. Maintains essential infrastructure for government functions in the specified region.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price escalation if fuel market fluctuates significantly, despite FFP.
Dependence on a single contractor for critical fuel supply.

Positive Signals

Awarded through full and open competition, suggesting competitive pricing.
Firm Fixed Price contract provides cost predictability.
Clear definition of services and duration.

Sector Analysis

Facilities support services, including fuel provision, are a vital component of the government's operational infrastructure. This contract fits within the broader facilities management sector, which encompasses a wide range of services necessary for maintaining government buildings and assets. Spending in this sector is consistent across various agencies to ensure operational continuity.

Small Business Impact

The data indicates this contract was awarded under full and open competition and does not specify any small business set-aside. Therefore, small businesses may have participated as bidders or subcontractors, but there is no explicit indication of a set-aside strategy for this particular award. Further analysis would be needed to determine subcontracting opportunities.

Oversight & Accountability

The General Services Administration (GSA) typically has robust oversight mechanisms for its contracts, including performance monitoring and financial accountability. The Public Buildings Service, as the awarding entity, is responsible for ensuring contract compliance. Transparency is generally maintained through contract databases, though specific performance metrics are not detailed here.

Related Government Programs

Federal Facilities Maintenance
Government Fuel Procurement
General Services Administration Contracts
Public Buildings Service Operations

Risk Flags

Potential for supply chain disruptions affecting fuel delivery.
Reliance on a single vendor for critical infrastructure support.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $76,486.18 to ACTION FACILITIES MANAGEMENT INC. BORDER FUEL - 01 OCTOBER 2025 THROUGH 28 FEBRUARY 2026 EAST @ CARGO BUILDING, 237 WEST SERVICE ROAD, CHAMPLAIN, NY 12919-4440

Who is the contractor on this award?

The obligated recipient is ACTION FACILITIES MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $76,486.18.

What is the period of performance?

Start: 2025-09-16. End: 2026-09-29.

What is the historical spending pattern for ACTION FACILITIES MANAGEMENT INC with the GSA?

To assess the historical spending pattern of ACTION FACILITIES MANAGEMENT INC with the General Services Administration (GSA), one would typically examine contract databases like FPDS or USASpending.gov. This would involve searching for all awards made to this specific contractor by the GSA across all its sub-agencies and programs. The analysis would focus on the total dollar value of contracts awarded over several fiscal years, the types of services or goods provided, and the duration and nature of these contracts (e.g., competitive vs. sole-source, fixed-price vs. cost-reimbursement). A review might reveal if this $76.5K award is part of a larger, ongoing relationship or a new, smaller engagement. Without direct access to this historical data, it's difficult to provide a precise pattern, but such an analysis is crucial for understanding contractor performance and reliability.

How does the per-unit cost of fuel in this contract compare to market rates for similar federal facilities in New York?

Determining the per-unit cost of fuel in this contract and comparing it to market rates requires specific data points not fully available in the provided summary. The contract value is $76,486.18 for a period of 378 days, covering fuel services. To perform a true per-unit cost analysis, we would need to know the estimated quantity of fuel to be supplied (e.g., gallons, liters) and the specific type of fuel. Once these quantities are known, the average price per unit can be calculated and benchmarked against prevailing market prices for that fuel type in the Champlain, NY region during the contract period (October 2025 - February 2026). Factors like bulk purchasing discounts, delivery charges, and contract terms (e.g., firm fixed price) influence the final price. A comparison would involve checking industry fuel price indices, state energy agency reports, or data from similar government fuel contracts.

What are the specific performance metrics and deliverables expected under this contract?

The provided contract summary indicates the award is for 'BORDER FUEL' services, with a duration from October 1, 2025, through February 28, 2026, valued at $76,486.18. While the summary specifies the contractor (ACTION FACILITIES MANAGEMENT INC), the agency (GSA), and the location (Champlain, NY), it does not detail the specific performance metrics or deliverables. Typically, a contract of this nature would outline requirements such as the type and grade of fuel to be supplied, delivery schedules (e.g., on-demand, scheduled deliveries), storage requirements if applicable, quality standards for the fuel, and response times for urgent needs. Performance metrics might include on-time delivery rates, fuel quality compliance, and adherence to safety protocols. These details are usually found in the contract's Statement of Work (SOW) or Performance Work Statement (PWS), which are not included in this summary.

What is the risk associated with the contractor's past performance on similar federal contracts?

Assessing the risk associated with ACTION FACILITIES MANAGEMENT INC's past performance requires a review of their contract history, particularly with the General Services Administration (GSA) and other federal agencies. Key indicators of risk include a history of contract terminations, significant delays in delivery, non-compliance with contract terms, quality issues, or unresolved disputes. Conversely, a track record of successful contract completions, positive performance evaluations, and timely delivery would indicate low risk. Without access to specific past performance reviews or data from systems like the Contractor Performance Assessment Reporting System (CPARS), it is impossible to definitively state the risk level. However, the fact that the contract was awarded under full and open competition suggests that the agency performed due diligence, which may include reviewing past performance.

What is the total federal spending on Facilities Support Services (NAICS 561210) in New York for the last fiscal year?

To determine the total federal spending on Facilities Support Services (NAICS 561210) in New York for the last fiscal year, one would need to query federal procurement databases such as USASpending.gov or FPDS. These databases aggregate data on all federal contract awards. The query would filter by NAICS code 561210, the awarding agency (all federal agencies), and the geographic location of the work (New York State). The results would provide a total dollar amount representing all federal contracts awarded for facilities support services within New York during the specified fiscal year. This figure would offer context for the $76.5K award to ACTION FACILITIES MANAGEMENT INC, indicating whether it represents a significant portion or a small fraction of the overall federal investment in such services within the state.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: EQ2PSEUN-25-0036

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 115 MALONE DR, MORGANTOWN, WV, 26501

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $76,486

Exercised Options: $76,486

Current Obligation: $76,486

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PC0821A0001

IDV Type: BPA

Timeline