ACTION FACILITIES MANAGEMENT INC awarded $3.1M for unarmed security at MSHA Mine Academy in West Virginia

Contract Overview

Contract Amount: $3,103,662 ($3.1M)

Contractor: Action Facilities Management Inc

Awarding Agency: Department of Labor

Start Date: 2022-10-25

End Date: 2026-11-24

Contract Duration: 1,491 days

Daily Burn Rate: $2.1K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: UNARMED SECURITY GUARD SERVICES - MSHA MINE ACADEMY, BEAVER, WV

Place of Performance

Location: BEAVER, RALEIGH County, WEST VIRGINIA, 25813

State: West Virginia Government Spending

Plain-Language Summary

Department of Labor obligated $3.1 million to ACTION FACILITIES MANAGEMENT INC for work described as: UNARMED SECURITY GUARD SERVICES - MSHA MINE ACADEMY, BEAVER, WV Key points: 1. Contract awarded via full and open competition, suggesting a competitive bidding process. 2. The contract duration of 1491 days indicates a long-term need for these services. 3. The fixed-price contract type helps manage cost certainty for the government. 4. The services are essential for the operational security of the MSHA Mine Academy. 5. West Virginia is the primary geographic location for service delivery. 6. The contractor, ACTION FACILITIES MANAGEMENT INC, has secured this significant award.

Value Assessment

Rating: good

The contract's fixed-price nature provides cost certainty. Benchmarking against similar federal contracts for unarmed security services would be necessary for a precise value-for-money assessment. However, the competitive award process generally supports favorable pricing. The total value of $3.1 million over approximately four years suggests a moderate annual expenditure for essential security functions.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, meaning all responsible sources were permitted to submit offers. The presence of 3 bidders indicates a degree of competition, which is generally positive for price discovery and ensuring the government receives competitive offers. The specific details of the bidding process and the number of proposals received would provide further insight into the intensity of the competition.

Taxpayer Impact: Full and open competition typically leads to better pricing for taxpayers by fostering a competitive environment among potential contractors.

Public Impact

The MSHA Mine Academy in Beaver, WV, benefits from enhanced security and operational continuity. Federal employees and trainees at the academy are provided with a secure learning and working environment. The contract supports local employment in West Virginia through the provision of security services. Ensures the safety and protection of government facilities and assets.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for over-reliance on a single contractor for a critical function.
Need to ensure consistent service quality and adherence to security protocols throughout the contract duration.

Positive Signals

Awarded through a competitive process, suggesting potential for good value.
Fixed-price contract type offers budget predictability.
Long contract duration indicates a stable, ongoing requirement.

Sector Analysis

The facilities support services sector, particularly security, is a significant component of government contracting. This contract falls under the broader category of facilities management and security services, which are consistently in demand across various federal agencies. The market for unarmed security services is competitive, with numerous providers capable of meeting federal requirements. The annual spending on such services by the government is substantial, reflecting the ongoing need to protect federal property and personnel.

Small Business Impact

The data indicates this contract was awarded under full and open competition and does not specify any small business set-aside. Therefore, it is unlikely that small businesses were specifically targeted for this award. There is no information provided regarding subcontracting plans for small businesses. Further investigation into the contractor's subcontracting practices would be needed to assess the impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Labor's Office of the Assistant Secretary for Administration and Management (OASAM). Mechanisms likely include regular performance reviews, contract monitoring by contracting officers, and adherence to the terms and conditions of the firm-fixed-price delivery order. Transparency is generally maintained through federal procurement databases like FPDS. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Protective Service Contracts
Department of Labor Security Services
Mine Safety and Health Administration Operations Support
Facilities Management Contracts

Risk Flags

Contract Duration
Performance Monitoring
Contractor Capability

Frequently Asked Questions

What is this federal contract paying for?

Department of Labor awarded $3.1 million to ACTION FACILITIES MANAGEMENT INC. UNARMED SECURITY GUARD SERVICES - MSHA MINE ACADEMY, BEAVER, WV

Who is the contractor on this award?

The obligated recipient is ACTION FACILITIES MANAGEMENT INC.

Which agency awarded this contract?

Awarding agency: Department of Labor (Office of the Assistant Secretary for Administration and Management).

What is the total obligated amount?

The obligated amount is $3.1 million.

What is the period of performance?

Start: 2022-10-25. End: 2026-11-24.

What is the historical spending pattern for unarmed security services at the MSHA Mine Academy?

Historical spending data for unarmed security services specifically at the MSHA Mine Academy prior to this award is not directly available in the provided data. However, the current award of $3.1 million over approximately 1491 days (roughly 4 years) suggests an average annual expenditure of around $775,000. To understand historical patterns, one would need to access prior contract awards for this specific facility or similar services within MSHA or the Department of Labor. Analyzing past contract values, durations, and competition levels would reveal trends in demand, pricing, and contractor performance over time. Without this historical context, it is difficult to definitively state whether current spending represents an increase, decrease, or stable trend compared to previous periods.

How does the per-unit cost of this contract compare to similar federal security contracts?

A precise per-unit cost comparison is challenging without detailed service delivery metrics (e.g., hours of service per guard, number of guards, specific security tasks performed). The provided data indicates a total contract value of $3,103,662.31 for a duration of 1491 days. This averages to approximately $2,081.60 per day or roughly $760,000 per year. Benchmarking this against other federal contracts for unarmed security guards requires access to a database of similar contracts, specifying location, service level, and contract type. Generally, costs can vary significantly based on geographic location (labor rates), security requirements (e.g., 24/7 coverage vs. limited hours), and the specific duties assigned. The 'good' rating suggests it is likely competitive, but a definitive comparison requires more granular data on service scope and market rates in West Virginia.

What is the track record of ACTION FACILITIES MANAGEMENT INC in performing federal contracts?

ACTION FACILITIES MANAGEMENT INC is the awardee of this contract. To assess their track record, one would need to examine their past performance on federal contracts, particularly those involving security services. This would involve searching federal procurement databases (like FPDS or SAM.gov) for previous awards to this company, reviewing contract performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), and looking for any instances of contract disputes, terminations, or significant performance issues. A positive track record, evidenced by successful completion of similar contracts and favorable past performance reviews, would increase confidence in their ability to meet the requirements of this new award. Conversely, a history of poor performance could indicate a higher risk.

What are the key performance indicators (KPIs) for this contract, and how is performance measured?

Specific Key Performance Indicators (KPIs) for this contract are not detailed in the provided summary data. However, for unarmed security guard services, typical KPIs often include metrics such as guard punctuality, response times to incidents, adherence to post orders, incident reporting accuracy and timeliness, and overall effectiveness in preventing unauthorized access or incidents. Performance measurement is usually conducted through regular reporting by the contractor, site inspections by government representatives, and potentially through formal performance evaluations like CPARS. The government contracting officer is responsible for monitoring performance and ensuring the contractor meets all contractual obligations. Failure to meet KPIs could result in corrective actions or penalties.

What is the risk assessment associated with this contract, considering its value and duration?

The risk assessment for this contract appears moderate. The contract value of $3.1 million over nearly five years (1491 days) is substantial but not exceptionally large in the context of federal contracting. The duration is significant, increasing the risk of potential cost increases due to inflation or changes in market conditions, although the firm-fixed-price structure mitigates this for the government. Risks could also stem from the contractor's performance, potential security breaches, or changes in the MSHA's operational needs. The fact that it was awarded under full and open competition with 3 bidders suggests a degree of market vetting, which can reduce contractor-related risks. Continuous oversight and clear performance standards are crucial for managing these risks effectively.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 1605C4-22-Q-00045

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 115 MALONE DR, MORGANTOWN, WV, 26501

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $4,066,509

Exercised Options: $3,240,713

Current Obligation: $3,103,662

Actual Outlays: $2,483,729

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47QSHA19D004F

IDV Type: FSS

Timeline