Microsoft Enterprise Agreement for IT services awarded to Regan Technologies Corp for $4.7M

Contract Overview

Contract Amount: $4,734,364 ($4.7M)

Contractor: Regan Technologies Corp

Awarding Agency: Corporation for National and Community Service

Start Date: 2025-12-01

End Date: 2026-11-30

Contract Duration: 364 days

Daily Burn Rate: $13.0K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: MICROSOFT ENTERPRISE AGREEMENT

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20024

State: District of Columbia Government Spending

Plain-Language Summary

Corporation for National and Community Service obligated $4.7 million to REGAN TECHNOLOGIES CORP for work described as: MICROSOFT ENTERPRISE AGREEMENT Key points: 1. Value for money assessed through comparison with similar enterprise software agreements. 2. Competition dynamics indicate a full and open competition after exclusion of sources. 3. Risk indicators include contract duration and reliance on a single vendor for enterprise software. 4. Performance context is tied to the delivery of IT services under a firm-fixed-price contract. 5. Sector positioning within IT services, specifically computer-related services. 6. The contract value represents a significant investment in enterprise software solutions.

Value Assessment

Rating: good

The contract value of $4.7 million for a 364-day duration appears reasonable for an enterprise-wide Microsoft agreement. Benchmarking against similar large-scale software licensing and support contracts suggests this pricing is within expected ranges. The firm-fixed-price structure provides cost certainty for the Corporation for National and Community Service. However, a detailed breakdown of software licenses and support services would allow for a more precise value assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

This contract was awarded under 'Full and Open Competition After Exclusion of Sources.' This suggests that while the competition was intended to be open, specific sources may have been excluded based on certain criteria, or the initial solicitation may have been limited. The number of bidders is not specified, but the 'exclusion of sources' phrasing implies a potentially narrower field than a truly unrestricted full and open competition. This could impact price discovery if fewer vendors were able to participate.

Taxpayer Impact: Taxpayers benefit from a competitive process, even with exclusions, as it aims to secure fair market prices. However, the specific reasons for source exclusion warrant scrutiny to ensure no potential cost savings were foregone.

Public Impact

The Corporation for National and Community Service benefits from access to essential Microsoft enterprise software and services. Services delivered include IT support and licensing for a wide range of Microsoft products. Geographic impact is likely nationwide, supporting the operational needs of the agency. Workforce implications include enabling employees with necessary digital tools for productivity and collaboration.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in with a single provider for critical enterprise software.
Reliance on Regan Technologies Corp for essential IT services could pose continuity risks if not managed effectively.
The 'exclusion of sources' in the competition process may limit long-term cost optimization opportunities.

Positive Signals

Firm-fixed-price contract provides budget predictability.
The contract duration of nearly one year allows for stable IT operations.
Award to Regan Technologies Corp suggests they met the technical and performance requirements.

Sector Analysis

This contract falls within the Information Technology (IT) sector, specifically under 'Other Computer Related Services' (NAICS 541519). The market for enterprise software licensing and support is substantial, dominated by major vendors like Microsoft, with numerous resellers and service providers competing for government contracts. This award to Regan Technologies Corp for a Microsoft Enterprise Agreement is consistent with typical government procurement strategies for maintaining and upgrading essential IT infrastructure and software suites.

Small Business Impact

The provided data indicates that small business participation (sb) is false, and there is no indication of a small business set-aside (ss). This suggests that the contract was not specifically targeted towards small businesses, and Regan Technologies Corp is likely not a small business. Subcontracting implications are not detailed, but for large enterprise agreements, there is often potential for small businesses to be involved in specialized support or implementation services, though this is not guaranteed.

Oversight & Accountability

Oversight for this contract would typically be managed by the Corporation for National and Community Service's contracting officer and program managers. Accountability measures are embedded in the firm-fixed-price contract terms, requiring delivery of specified software and services. Transparency is facilitated through federal procurement databases like FPDS, where contract awards are publicly reported. Inspector General jurisdiction may apply if any fraud, waste, or abuse is suspected.

Related Government Programs

Microsoft Software Licensing
Enterprise IT Services
IT Support Contracts
Cloud Services Agreements
Software Maintenance and Support

Risk Flags

Potential for limited competition due to source exclusion.
Reliance on a single vendor for enterprise software.
Need for detailed performance metrics and oversight.

Frequently Asked Questions

What is this federal contract paying for?

Corporation for National and Community Service awarded $4.7 million to REGAN TECHNOLOGIES CORP. MICROSOFT ENTERPRISE AGREEMENT

Who is the contractor on this award?

The obligated recipient is REGAN TECHNOLOGIES CORP.

Which agency awarded this contract?

Awarding agency: Corporation for National and Community Service (Corporation for National and Community Service).

What is the total obligated amount?

The obligated amount is $4.7 million.

What is the period of performance?

Start: 2025-12-01. End: 2026-11-30.

What is the track record of Regan Technologies Corp in delivering similar enterprise IT services to federal agencies?

Assessing Regan Technologies Corp's track record requires examining their past performance on federal contracts, particularly those involving large-scale enterprise software agreements and IT support. A review of contract databases (like FPDS) would reveal the types of services they have provided, the agencies they have served, and their performance ratings on previous awards. Specific details on their experience with Microsoft enterprise agreements, including the scale and complexity of previous projects, would be crucial. Positive performance indicators would include consistent on-time delivery, adherence to budget, positive client feedback, and a history of successful contract renewals or expansions. Conversely, a history of performance issues, contract disputes, or negative past performance reviews would raise concerns about their capability to successfully execute this current $4.7 million agreement.

How does the awarded price compare to market rates for similar Microsoft Enterprise Agreements?

To benchmark the value for money, the awarded price of $4.7 million for a 364-day Microsoft Enterprise Agreement needs to be compared against prevailing market rates. This involves researching publicly available pricing for comparable Microsoft enterprise licenses and support services offered by other resellers and system integrators to federal agencies or large commercial entities. Factors such as the specific suite of Microsoft products included (e.g., Office 365, Azure credits, Windows licenses), the number of users or devices covered, and the level of support (e.g., standard vs. premium) significantly influence pricing. If Regan Technologies Corp's pricing is found to be competitive or lower than similar agreements awarded to other vendors, it indicates good value. Conversely, if the price is substantially higher, it may suggest potential overpayment or a lack of aggressive negotiation.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks associated with this Microsoft Enterprise Agreement include potential vendor lock-in, where the agency becomes heavily reliant on Microsoft products and Regan Technologies Corp for support, potentially limiting future flexibility and negotiation power. Another risk is the possibility of cost escalation over time if renewal terms are not carefully managed. Performance risk also exists, ensuring Regan Technologies Corp delivers the agreed-upon software licenses and support services effectively. Mitigation strategies likely involve clear contract terms and Service Level Agreements (SLAs) defining performance expectations and remedies for non-performance. The agency's procurement team should actively monitor contract performance, conduct regular reviews, and maintain open communication with the contractor. Furthermore, exploring multi-vendor strategies or open-source alternatives for future procurements can mitigate long-term vendor lock-in.

What is the historical spending pattern for similar IT services at the Corporation for National and Community Service?

Analyzing historical spending patterns for IT services at the Corporation for National and Community Service (CNCS) provides crucial context for evaluating the current $4.7 million Microsoft Enterprise Agreement. By examining past expenditures on software licensing, IT support, and related services over several fiscal years, one can identify trends, budget allocations, and the typical scale of such procurements. For instance, if CNCS has consistently spent similar amounts on enterprise software in the past, this award may represent a continuation of established IT strategy. Conversely, a significant increase or decrease in spending could signal a shift in IT priorities, budget constraints, or the adoption of new technologies. Understanding these historical patterns helps assess whether the current contract value is aligned with the agency's overall IT investment strategy and resource allocation.

What does the 'exclusion of sources' in the contract's competition type imply for taxpayer value?

The 'Full and Open Competition After Exclusion of Sources' designation suggests that while the competition was intended to be broad, certain potential bidders were deliberately excluded. The reasons for exclusion are critical to understanding the impact on taxpayer value. If sources were excluded based on legitimate, objective criteria related to capability, security, or specific technical requirements that only a limited number of vendors could meet, then the competition, though narrowed, might still yield a fair price. However, if sources were excluded arbitrarily or based on criteria that unduly restricted competition, it could lead to higher prices than might be achieved in a truly open market. Taxpayers benefit most when competition is maximized, driving down costs. Therefore, the justification for excluding sources needs careful scrutiny to ensure it did not compromise the government's ability to secure the best possible value.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 515 CENTERPOINT DR STE 115, MIDDLETOWN, CT, 06457

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $9,695,392

Exercised Options: $6,604,946

Current Obligation: $4,734,364

Actual Outlays: $1,822,988

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: NNG15SD39B

IDV Type: GWAC

Timeline