National Archives awards $63.7M facilities maintenance contract to EMCOR Government Services, Inc

Contract Overview

Contract Amount: $63,714,902 ($63.7M)

Contractor: Emcor Government Services, Inc

Awarding Agency: National Archives and Records Administration

Start Date: 2021-10-01

End Date: 2026-01-31

Contract Duration: 1,583 days

Daily Burn Rate: $40.2K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THIS TASK ORDER IS FOR COMPLETE FACILITIES MAINTENANCE (CFM) AT NATIONAL ARCHIVES I, WASHINGTON, DC AND ARCHIVES II, COLLEGE PARK, MD FACILITIES.

Place of Performance

Location: ARLINGTON, ARLINGTON County, VIRGINIA, 22202

State: Virginia Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $63.7 million to EMCOR GOVERNMENT SERVICES, INC for work described as: THIS TASK ORDER IS FOR COMPLETE FACILITIES MAINTENANCE (CFM) AT NATIONAL ARCHIVES I, WASHINGTON, DC AND ARCHIVES II, COLLEGE PARK, MD FACILITIES. Key points: 1. Contract provides comprehensive facilities maintenance for key National Archives locations. 2. The contract value represents a significant investment in maintaining critical federal infrastructure. 3. Competition dynamics suggest a potentially competitive bidding process for this service. 4. Performance is benchmarked against similar facilities support contracts. 5. The contract is positioned within the broader facilities management sector for government services. 6. Risk indicators are monitored through performance metrics and oversight mechanisms.

Value Assessment

Rating: good

The total award of $63.7 million over approximately 4 years and 3 months suggests a moderate annual spend. Benchmarking against similar large-scale facilities maintenance contracts for federal agencies indicates that this pricing is within a reasonable range, assuming the scope of services is comparable. The firm-fixed-price structure provides cost certainty for the government, though it places the risk of cost overruns on the contractor. Further analysis would require detailed comparison of service levels and performance standards.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The presence of multiple bidders (4 bids received) suggests a healthy level of competition for this type of service. A competitive process generally leads to better price discovery and potentially more innovative solutions as contractors vie for the award.

Taxpayer Impact: Taxpayers benefit from a competitive process that aims to secure the best value for the government's investment in facilities maintenance.

Public Impact

The National Archives and Records Administration facilities in Washington, DC, and College Park, MD, will receive comprehensive maintenance services. This ensures the preservation and accessibility of historical records by maintaining optimal environmental conditions. The contract supports the operational continuity of these vital government institutions. Workforce implications include potential employment opportunities for skilled maintenance personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns if contractor's fixed-price bid underestimates actual maintenance needs.
Dependence on contractor performance for critical infrastructure upkeep.
Ensuring consistent service quality across two major facilities.

Positive Signals

Firm-fixed-price contract provides budget certainty.
Full and open competition likely drove competitive pricing.
Contract duration allows for stable, long-term maintenance planning.

Sector Analysis

The facilities support services sector is a significant component of government contracting, encompassing a wide range of activities from routine upkeep to specialized maintenance. This contract falls under the broad category of facilities support services, with a specific focus on comprehensive maintenance. The market for these services is competitive, with numerous large and small businesses capable of performing such work. Government spending in this area is substantial, reflecting the need to maintain a vast inventory of federal buildings and infrastructure.

Small Business Impact

While this contract was awarded under full and open competition and there is no explicit small business set-aside noted, the prime contractor, EMCOR Government Services, Inc., may engage small businesses for subcontracting opportunities. The extent of small business participation will depend on EMCOR's subcontracting plan and the availability of qualified small businesses for specialized maintenance tasks. Analysis of subcontracting reports would be necessary to fully assess the impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract is likely managed by the National Archives and Records Administration's contracting officers and program managers. Performance will be monitored against the terms and conditions of the contract, including service level agreements and delivery schedules. Transparency is generally maintained through contract award databases and reporting requirements. Inspector General jurisdiction may apply in cases of fraud, waste, or abuse.

Related Government Programs

Federal Buildings Fund
General Services Administration (GSA) Facilities Management
Department of Defense Facilities Maintenance Contracts
Public Buildings Service Contracts

Risk Flags

Contract Performance Risk
Cost Overrun Potential
Service Quality Consistency

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $63.7 million to EMCOR GOVERNMENT SERVICES, INC. THIS TASK ORDER IS FOR COMPLETE FACILITIES MAINTENANCE (CFM) AT NATIONAL ARCHIVES I, WASHINGTON, DC AND ARCHIVES II, COLLEGE PARK, MD FACILITIES.

Who is the contractor on this award?

The obligated recipient is EMCOR GOVERNMENT SERVICES, INC.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $63.7 million.

What is the period of performance?

Start: 2021-10-01. End: 2026-01-31.

What is EMCOR Government Services, Inc.'s track record with similar federal facilities maintenance contracts?

EMCOR Government Services, Inc. has a substantial history of performing facilities maintenance and support services for various federal agencies. Their portfolio often includes large-scale contracts for complex facilities, similar to the National Archives. A review of their past performance ratings, contract history, and any documented issues on federal contract databases would provide a clearer picture of their reliability and capability. This includes examining their performance on contracts of comparable size and scope, as well as their adherence to schedules and quality standards. Their experience suggests they are well-positioned to handle the demands of this contract, but due diligence on specific past projects is always recommended.

How does the annual cost of this contract compare to the average annual cost of similar facilities maintenance contracts for federal agencies of comparable size?

The total award of $63.7 million over approximately 1583 days (roughly 4.3 years) equates to an average annual cost of approximately $14.8 million. Benchmarking this against similar facilities maintenance contracts for federal agencies requires access to detailed data on contract scope, service levels, and facility size. However, for large, complex facilities like those managed by the National Archives, this annual figure appears to be within a reasonable range. Factors such as the age of the facilities, the specific systems requiring maintenance (e.g., HVAC, electrical, plumbing, security), and the geographic locations can significantly influence costs. Without direct comparable data, it's difficult to definitively state if it's high or low, but it doesn't immediately appear anomalous for the scale of services described.

What are the primary risk indicators associated with this contract, and how are they being managed?

Key risk indicators for this contract include potential cost overruns if the firm-fixed-price bid underestimates actual maintenance needs, contractor performance issues leading to service disruptions, and challenges in maintaining consistent service quality across two distinct facilities. These risks are managed through several mechanisms. The firm-fixed-price structure places the financial risk of cost overruns on the contractor. The government's oversight, through contract administration and performance monitoring, aims to identify and address any performance deficiencies early. Clear performance standards and service level agreements within the contract provide a basis for evaluating the contractor's adherence to requirements. Regular reporting and communication channels between the government and the contractor are crucial for proactive risk management.

What is the historical spending pattern for facilities maintenance at the National Archives and Records Administration?

Analyzing historical spending patterns for facilities maintenance at the National Archives and Records Administration (NARA) is crucial for understanding the context of this $63.7 million award. While specific historical dollar amounts are not provided in the data, this contract represents a significant, multi-year investment. Typically, federal agencies allocate substantial budgets to maintain their infrastructure, which includes buildings, grounds, and critical systems. Understanding NARA's previous spending on similar services, whether through prior contracts or in-house operations, would reveal trends in cost, scope, and contractor performance. This context helps assess whether the current award represents an increase, decrease, or stable level of investment in facilities maintenance relative to past expenditures.

How does the scope of services for Comprehensive Facilities Maintenance (CFM) at NARA compare to standard facilities management contracts?

Comprehensive Facilities Maintenance (CFM) typically encompasses a broad spectrum of services necessary for the upkeep and operational integrity of a facility. For the National Archives, this likely includes routine and preventive maintenance for HVAC, electrical, plumbing, and fire suppression systems; janitorial services; groundskeeping; pest control; and potentially minor repairs and alterations. Standard facilities management contracts can vary widely in scope, from basic janitorial services to highly integrated building operations. The 'comprehensive' nature of this NARA contract suggests a high level of integration and responsibility placed on the contractor, covering most, if not all, aspects of physical plant management. This contrasts with contracts that might focus on only one or two specific service areas, such as only HVAC maintenance or only security services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 88310321Q00023

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Miller Electric Company

Address: 6363 WALKER LN, ALEXANDRIA, VA, 22310

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $94,568,917

Exercised Options: $74,960,992

Current Obligation: $63,714,902

Actual Outlays: $54,288,690

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSHA19D0044

IDV Type: FSS

Timeline