National Archives awards $3.1M for Eisenhower Presidential Library security guard services

Contract Overview

Contract Amount: $3,130,742 ($3.1M)

Contractor: ADC Ltd NM

Awarding Agency: National Archives and Records Administration

Start Date: 2021-05-01

End Date: 2026-04-30

Contract Duration: 1,825 days

Daily Burn Rate: $1.7K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THIS IS AN AWARD FOR A FIRM-FIXED PRICE TASK ORDER IN ACCORDANCE WITH THE SOW FOR SECURITY GUARD SERVICES FOR THE EISENHOWER PRESIDENTIAL LIBRARY.

Place of Performance

Location: ABILENE, DICKINSON County, KANSAS, 67410

State: Kansas Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $3.1 million to ADC LTD NM for work described as: THIS IS AN AWARD FOR A FIRM-FIXED PRICE TASK ORDER IN ACCORDANCE WITH THE SOW FOR SECURITY GUARD SERVICES FOR THE EISENHOWER PRESIDENTIAL LIBRARY. Key points: 1. Contract awarded under full and open competition, suggesting a competitive bidding process. 2. The contract duration of five years provides long-term security coverage. 3. The firm-fixed-price structure shifts cost risk to the contractor. 4. Services are for a specific presidential library, indicating a focused operational need. 5. The award value is relatively modest for a multi-year federal security contract.

Value Assessment

Rating: good

The contract value of $3.1 million over five years for security guard services at a single presidential library appears reasonable. Benchmarking against similar contracts for security services at federal facilities of comparable size and scope would provide a more precise value assessment. The firm-fixed-price nature of the award suggests that the contractor bears the primary risk for cost overruns, which is generally favorable for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The presence of five bids suggests a healthy level of competition for this requirement. A competitive process generally leads to better price discovery and potentially more favorable terms for the government.

Taxpayer Impact: The full and open competition ensures that taxpayer dollars are likely being used efficiently by leveraging market forces to secure the best possible price and service.

Public Impact

The primary beneficiaries are the National Archives and Records Administration (NARA) and the public who visit or utilize the Eisenhower Presidential Library. The contract ensures the provision of essential security guard services to protect the facility, its collections, and its visitors. The services are geographically focused on Abilene, Kansas, where the Eisenhower Presidential Library is located. The contract supports jobs within the security services industry, likely benefiting local or regional workforces.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for contractor performance issues impacting security continuity.
Risk of price increases in future renewals if competition diminishes.
Dependence on a single contractor for critical security functions.

Positive Signals

Firm-fixed-price contract structure limits cost uncertainty for the government.
Long-term contract (5 years) provides stability in security operations.
Awarded through full and open competition, indicating a competitive market.

Sector Analysis

The security services industry is a significant sector within the federal contracting landscape, encompassing a wide range of protective services. This contract falls within the broader category of facility support services. Federal spending on security guards and patrol services is substantial, driven by the need to protect government assets, personnel, and sensitive information across numerous agencies and locations.

Small Business Impact

The data indicates that this contract was not set aside for small businesses, nor does it explicitly mention subcontracting requirements for small businesses. Therefore, the direct impact on the small business ecosystem appears limited unless the prime contractor voluntarily engages small businesses for subcontracting opportunities.

Oversight & Accountability

Oversight for this contract would typically fall under the purview of the National Archives and Records Administration's contracting officers and program managers. The firm-fixed-price nature of the award means that oversight will focus on performance standards and adherence to the statement of work rather than detailed cost monitoring. Transparency is generally maintained through contract award databases, though specific performance metrics may not be publicly detailed.

Related Government Programs

Presidential Libraries Security Contracts
National Archives and Records Administration Facility Support
Federal Security Guard Services
Firm-Fixed-Price Task Orders

Risk Flags

Potential for performance degradation over the contract term.
Lack of specific performance metrics in award data.
Limited insight into contractor's past performance without further research.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $3.1 million to ADC LTD NM. THIS IS AN AWARD FOR A FIRM-FIXED PRICE TASK ORDER IN ACCORDANCE WITH THE SOW FOR SECURITY GUARD SERVICES FOR THE EISENHOWER PRESIDENTIAL LIBRARY.

Who is the contractor on this award?

The obligated recipient is ADC LTD NM.

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $3.1 million.

What is the period of performance?

Start: 2021-05-01. End: 2026-04-30.

What is the track record of ADC LTD NM with federal contracts, particularly in security services?

A comprehensive review of ADC LTD NM's federal contracting history would be necessary to assess their track record. This would involve examining past performance evaluations, any history of contract disputes or terminations, and their experience with similar security guard services for federal facilities. Without specific performance data, it is difficult to definitively assess their reliability and capability for this Eisenhower Presidential Library contract. Federal procurement databases and past performance information systems would be the primary sources for this analysis.

How does the awarded price compare to market rates for similar security guard services?

To benchmark the awarded price of approximately $3.1 million over five years, one would need to compare it against industry data for security guard services at comparable federal facilities. Factors such as the number of guards required, hours of service, specific security requirements (e.g., armed vs. unarmed, specialized equipment), and geographic location all influence pricing. Analyzing the per-guard-hour cost and comparing it to national or regional averages for similar services would provide insight into whether this contract represents good value for money. The firm-fixed-price structure, however, implies the contractor has factored these costs and risks into their bid.

What are the key performance indicators (KPIs) for this security guard services contract?

While the specific Key Performance Indicators (KPIs) are not detailed in the provided data, typical KPIs for security guard contracts include response times to incidents, adherence to post orders, guard presence and punctuality, incident reporting accuracy and timeliness, and overall effectiveness in preventing unauthorized access or disturbances. The contract's Statement of Work (SOW) would outline these performance expectations. NARA's contracting officer would be responsible for monitoring ADC LTD NM's performance against these KPIs throughout the contract duration.

What is the historical spending pattern for security services at the Eisenhower Presidential Library?

Analyzing historical spending for security services at the Eisenhower Presidential Library would require accessing NARA's procurement data over previous contract periods. This would reveal trends in contract values, durations, and potentially the contractors utilized. Understanding past spending can help identify any significant increases or decreases in cost, changes in service scope, or shifts in competition levels over time. Such analysis is crucial for assessing the long-term cost-effectiveness and consistency of security provisions for the library.

What are the potential risks associated with a five-year firm-fixed-price contract for security services?

A significant risk with a five-year firm-fixed-price contract for security services is the potential for the contractor to face unforeseen cost increases (e.g., labor, fuel, insurance) that erode their profit margin, potentially leading to performance issues or a desire to renegotiate terms, even though the contract is fixed-price. Conversely, if the contractor's initial cost estimates were too high, the government might be overpaying. Another risk is that the fixed price might not adequately account for evolving security threats or technological advancements over the five-year period, potentially requiring modifications or new contracts.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Investigation and Security Services › Security Guards and Patrol Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 88310321Q00016

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2100 AIRPARK RD SE STE 120, ALBUQUERQUE, NM, 87106

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Minority Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business

Financial Breakdown

Contract Ceiling: $3,210,207

Exercised Options: $3,210,207

Current Obligation: $3,130,742

Actual Outlays: $2,992,930

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS07F0657X

IDV Type: FSS

Timeline