HHS awards $5.8M contract for logistic and administrative support to Teya Support Services LLC

Contract Overview

Contract Amount: $5,795,686 ($5.8M)

Contractor: Teya Support Services LLC

Awarding Agency: Department of Health and Human Services

Start Date: 2022-05-13

End Date: 2025-11-12

Contract Duration: 1,279 days

Daily Burn Rate: $4.5K/day

Competition Type: NOT COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: TITLE VI LOGISTIC AND ADMINISTRATIVE SUPPORT CONTRACT

Place of Performance

Location: ANCHORAGE, ANCHORAGE County, ALASKA, 99501

State: Alaska Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $5.8 million to TEYA SUPPORT SERVICES LLC for work described as: TITLE VI LOGISTIC AND ADMINISTRATIVE SUPPORT CONTRACT Key points: 1. Contract awarded on a firm-fixed-price basis, indicating predictable costs for the government. 2. The contract duration extends over 1279 days, suggesting a need for sustained support. 3. Awarded to Teya Support Services LLC, a single entity, raising questions about competition. 4. The North American Industry Classification System (NAICS) code 611430 points to professional and management development training services. 5. The contract is notated as 'NOT COMPETED UNDER SAP', implying it may have bypassed standard competitive bidding processes for smaller acquisitions. 6. The contract is a definitive contract, suggesting a clear agreement on terms and conditions. 7. The contract is for logistic and administrative support, a critical function for agency operations.

Value Assessment

Rating: questionable

The contract value of $5.8 million over approximately 3.5 years averages to about $1.65 million annually. Without specific benchmarks for 'logistic and administrative support' or 'professional and management development training' within the Department of Health and Human Services (HHS), it is difficult to definitively assess value for money. However, the lack of competition (see CA section) inherently limits the government's ability to ensure the most competitive pricing. Further analysis would require comparing the scope of services and deliverables to similar contracts awarded by HHS or other agencies for comparable support functions.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was explicitly noted as 'NOT COMPETED UNDER SAP'. While SAP (Simplified Acquisition Procedures) typically applies to contracts under a certain threshold, the 'NOT COMPETED' designation strongly suggests this was not openly competed. The data indicates a sole-source award, meaning only one vendor was solicited and awarded the contract. This lack of competition prevents market forces from driving down prices and limits the government's options for selecting the best value provider.

Taxpayer Impact: The absence of competition means taxpayers may not have received the benefit of a lower price that could have been achieved through a competitive bidding process. This could result in overpayment for the services rendered.

Public Impact

The primary beneficiaries of this contract are likely the internal operations of the Department of Health and Human Services, specifically the Office of the Assistant Secretary for Administration. The services delivered are described as logistic and administrative support, which are essential for the smooth functioning of government agencies. The contract is being performed in Alaska (ST: AK, SN: ALASKA), indicating a specific geographic focus for the support services. The workforce implications are tied to the contractor, Teya Support Services LLC, who will be responsible for providing the necessary personnel to fulfill the contract requirements.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition raises concerns about potential overpricing and suboptimal service selection.
The 'NOT COMPETED UNDER SAP' designation warrants further investigation into the justification for not pursuing a competitive process.
The broad nature of 'logistic and administrative support' could lead to scope creep if not clearly defined and managed.

Positive Signals

The contract is a firm-fixed-price type, which provides cost certainty for the government.
The contract has a defined period of performance, allowing for planning and evaluation.
The award is to a specific company, Teya Support Services LLC, indicating a clear point of responsibility.

Sector Analysis

The contract falls under the Professional and Management Development Training sector (NAICS 611430), which is part of the broader professional, scientific, and technical services industry. This sector includes establishments primarily engaged in offering educational courses or training in a variety of subjects, such as management, and professional development. The market for administrative and logistic support services within federal agencies is substantial, with significant annual spending across various departments. This contract represents a portion of HHS's investment in maintaining efficient internal operations.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (SS: false, SB: false). Therefore, there are no direct subcontracting implications or specific benefits for the small business ecosystem stemming from a small business set-aside. The award to Teya Support Services LLC, without further information on its size, does not provide insight into its small business status or its potential to engage small businesses as subcontractors.

Oversight & Accountability

Oversight for this contract would primarily reside with the contracting officer and the Office of the Assistant Secretary for Administration within HHS. As a definitive contract, it should have clearly defined terms, conditions, and performance metrics. Transparency would depend on the public availability of contract details and performance reports. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

HHS Administrative Support Contracts
Federal Logistic Support Services
Professional and Management Development Training Contracts
Sole-Source Federal Contracts
Alaska-Based Federal Contracts

Risk Flags

Sole-source award without clear justification.
Potential for uncompetitive pricing due to lack of competition.
Scope of 'logistic and administrative support' may be broad, requiring careful management.

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $5.8 million to TEYA SUPPORT SERVICES LLC. TITLE VI LOGISTIC AND ADMINISTRATIVE SUPPORT CONTRACT

Who is the contractor on this award?

The obligated recipient is TEYA SUPPORT SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Office of the Assistant Secretary for Administration).

What is the total obligated amount?

The obligated amount is $5.8 million.

What is the period of performance?

Start: 2022-05-13. End: 2025-11-12.

What is the specific justification for awarding this contract on a sole-source basis, especially given the 'NOT COMPETED UNDER SAP' notation?

The notation 'NOT COMPETED UNDER SAP' suggests that the contract was not subjected to the standard competitive bidding processes, even those for simplified acquisitions. A sole-source award typically requires a strong justification, such as the existence of only one responsible source capable of providing the required services, or in rare cases, urgent and compelling needs. Without access to the contract file and its associated justifications, it is impossible to determine the precise reason for this sole-source award. This lack of competition is a significant point of concern regarding value for money and taxpayer efficiency, as it bypasses the opportunity to solicit bids from multiple vendors who might offer better pricing or superior service.

How does the pricing of this contract compare to similar logistic and administrative support contracts within HHS or other federal agencies?

Benchmarking the pricing of this $5.8 million contract requires access to detailed service descriptions and performance metrics, which are not fully provided in the summary data. Comparing it to 'similar' contracts is challenging without knowing the exact scope of 'logistic and administrative support' and 'professional and management development training' being procured. However, given the sole-source nature of the award, there is an inherent risk that the pricing may not be as competitive as it could be in a fully open market. A thorough value-for-money assessment would necessitate a detailed review of the contract's deliverables against industry standards and pricing for comparable services across the federal government.

What are the key performance indicators (KPIs) for this contract, and how is Teya Support Services LLC's performance being monitored?

The provided data does not specify the Key Performance Indicators (KPIs) for this contract. As a definitive contract, it is expected to have defined performance standards and deliverables. The monitoring of Teya Support Services LLC's performance would typically be the responsibility of the Contracting Officer's Representative (COR) or a designated government official. This oversight would involve tracking adherence to the contract terms, quality of services provided, and timeliness of execution. Regular performance reviews and reporting mechanisms are standard practice to ensure the contractor meets its obligations and that the government receives the intended value.

What is the historical spending pattern for logistic and administrative support services within the Office of the Assistant Secretary for Administration at HHS?

Historical spending data for logistic and administrative support services within the Office of the Assistant Secretary for Administration (ASA) at HHS is not available in the provided summary. To analyze historical spending patterns, one would need to access federal procurement databases (like FPDS or USASpending.gov) and filter for contracts awarded to the ASA for similar services over previous fiscal years. Understanding these patterns would help determine if this $5.8 million award represents an increase, decrease, or consistent level of spending for these functions, and whether previous awards were also sole-sourced or competed.

What is the track record of Teya Support Services LLC in performing federal contracts, particularly those involving logistic and administrative support?

Information regarding the specific track record of Teya Support Services LLC in performing federal contracts is not detailed in the provided summary. To assess their performance history, one would need to research their past contract awards, including contract values, agencies served, types of services rendered, and any performance evaluations or past performance questionnaires (PPQs) available in federal procurement systems. A review of their history would help determine their experience level, reliability, and capability in delivering the required logistic and administrative support services, especially in the context of a sole-source award.

Industry Classification

NAICS: Educational Services › Business Schools and Computer and Management Training › Professional and Management Development Training

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: NOT COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 75P00122R00028

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 101 E 9TH AVE, ANCHORAGE, AK, 99501

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $7,025,869

Exercised Options: $5,795,686

Current Obligation: $5,795,686

Actual Outlays: $5,795,686

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline