HHS awards $2.18M contract for healthcare providers to PRIME PHYSICIANS TRI PROVIDERS LLC

Contract Overview

Contract Amount: $2,179,311 ($2.2M)

Contractor: Prime Physicians TRI Providers LLC

Awarding Agency: Department of Health and Human Services

Start Date: 2025-07-31

End Date: 2026-07-31

Contract Duration: 365 days

Daily Burn Rate: $6.0K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: HEALTHCARE PROVIDERS

Place of Performance

Location: LAWTON, COMANCHE County, OKLAHOMA, 73507

State: Oklahoma Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $2.2 million to PRIME PHYSICIANS TRI PROVIDERS LLC for work described as: HEALTHCARE PROVIDERS Key points: 1. Contract value of $2.18 million over one year. 2. Awarded by the Indian Health Service (IHS) under the Department of Health and Human Services (HHS). 3. Procurement method: Full and Open Competition after Exclusion of Sources. 4. Contract type: Firm Fixed Price. 5. Service category: Temporary Help Services. 6. Performance period: July 31, 2025, to July 31, 2026. 7. Base contract value is $597,100, with potential for modifications. 8. The contract is a Delivery Order.

Value Assessment

Rating: fair

The contract value of $2.18 million for temporary healthcare providers appears reasonable given the duration and scope. Benchmarking against similar contracts for physician staffing within IHS or other federal agencies would provide a clearer picture of value for money. The firm fixed-price structure helps control costs, but the total award amount is significantly higher than the base, suggesting potential for growth or additional services not fully detailed.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The procurement was conducted under 'Full and Open Competition after Exclusion of Sources.' This suggests that while the competition was intended to be open, certain sources may have been excluded for specific reasons, potentially limiting the pool of bidders. The exact number of bidders is not provided, making it difficult to fully assess the level of competition and its impact on price discovery. Further details on the exclusion criteria would be beneficial.

Taxpayer Impact: The limited competition may have resulted in a higher price than if a broader range of providers had been eligible to bid. Taxpayers may not have received the most competitive pricing possible.

Public Impact

Beneficiaries include Native American communities served by the Indian Health Service. Services delivered are temporary healthcare provider staffing. Geographic impact is primarily within Oklahoma, where the contractor is located. Workforce implications involve supplementing existing healthcare staff to meet demand.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for limited competition due to exclusion of sources.
Lack of detailed performance metrics in the provided data.
Unclear justification for excluding certain sources.
Potential for cost overruns if scope expands significantly beyond base value.

Positive Signals

Firm fixed-price contract provides cost certainty.
Awarded to a specific LLC, indicating a defined entity.
Clear performance period ensures timely service delivery.
Service category (Temporary Help Services) is well-defined.

Sector Analysis

The healthcare staffing sector is a critical component of the federal health system, particularly for agencies like IHS that serve underserved populations. This contract falls within the broader temporary staffing services market, which is competitive but often specialized. The total federal spending on healthcare services is substantial, and contracts like this aim to fill critical gaps in provider availability, ensuring continuity of care.

Small Business Impact

The provided data does not indicate if this contract included small business set-asides or subcontracting requirements. The contractor, PRIME PHYSICIANS TRI PROVIDERS LLC, is not specified as a small business. Further investigation into subcontracting plans would be needed to assess the impact on the small business ecosystem.

Oversight & Accountability

Oversight would typically be managed by the Indian Health Service contracting officers and program managers. Accountability measures are inherent in the firm fixed-price contract type, requiring delivery of services as specified. Transparency could be enhanced by making the justification for exclusion of sources publicly available.

Related Government Programs

Indian Health Service Contracts
Temporary Healthcare Staffing Services
Department of Health and Human Services Procurements
Federal Physician Staffing Contracts

Risk Flags

Limited Competition
Potential for Scope Creep
Dependence on Contractor Performance
Unclear Justification for Source Exclusion

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $2.2 million to PRIME PHYSICIANS TRI PROVIDERS LLC. HEALTHCARE PROVIDERS

Who is the contractor on this award?

The obligated recipient is PRIME PHYSICIANS TRI PROVIDERS LLC.

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Indian Health Service).

What is the total obligated amount?

The obligated amount is $2.2 million.

What is the period of performance?

Start: 2025-07-31. End: 2026-07-31.

What is the track record of PRIME PHYSICIANS TRI PROVIDERS LLC with federal contracts?

Information regarding the specific track record of PRIME PHYSICIANS TRI PROVIDERS LLC with federal contracts is not detailed in the provided data. A comprehensive review would require accessing federal procurement databases like SAM.gov or FPDS to identify past performance, contract history, and any reported issues or successes. Understanding their experience with similar healthcare staffing contracts, particularly within the IHS or other federal health agencies, is crucial for assessing their capability to fulfill this award effectively and efficiently. Past performance evaluations, if available, would offer insights into their reliability, quality of service, and adherence to contract terms.

How does the awarded amount compare to similar healthcare provider contracts within IHS?

To benchmark the $2.18 million award, a comparison with similar contracts for temporary healthcare providers issued by the Indian Health Service (IHS) or other federal agencies serving comparable populations is necessary. Factors such as the type of providers (physicians, nurses, specialists), duration of service, geographic location, and specific service requirements influence pricing. Without access to a broader dataset of IHS healthcare staffing contracts, it's challenging to definitively state if this award represents optimal value. However, the firm fixed-price nature suggests an attempt to control costs, and the total award significantly exceeding the base value warrants scrutiny regarding scope creep or phased service delivery.

What are the primary risks associated with this contract?

Key risks associated with this contract include potential challenges in recruiting and retaining qualified healthcare professionals to meet the demand, especially in potentially remote or underserved areas served by IHS. The 'limited' competition, stemming from the 'Exclusion of Sources' clause, presents a risk of suboptimal pricing and reduced market responsiveness. Furthermore, if the scope of services expands significantly beyond the initial base award without corresponding adjustments to oversight and pricing, there's a risk of cost overruns or service quality degradation. Ensuring consistent service quality and compliance with healthcare regulations throughout the contract period are also ongoing risks.

What is the expected effectiveness of this contract in addressing healthcare provider shortages?

The effectiveness of this contract in addressing healthcare provider shortages hinges on several factors. Primarily, it depends on PRIME PHYSICIANS TRI PROVIDERS LLC's ability to source and deploy qualified healthcare professionals promptly and reliably to the locations specified by IHS. The contract's firm fixed-price nature aims to ensure predictable costs for a defined service level. However, its overall effectiveness will be measured by the extent to which it supplements existing staff, improves patient access to care, reduces wait times, and contributes to better health outcomes for the targeted Native American communities. Continuous monitoring of performance metrics and patient feedback will be essential to gauge its true impact.

What are the historical spending patterns for temporary healthcare services within IHS?

Analyzing historical spending patterns for temporary healthcare services within the Indian Health Service (IHS) is crucial for contextualizing this $2.18 million award. This would involve examining trends in contract values, types of services procured, number of awards, and average contract durations over several fiscal years. Understanding whether spending has been increasing, decreasing, or remaining stable can indicate shifts in healthcare needs, staffing challenges, or procurement strategies. Comparing this award to the historical average or median contract value for similar services would help determine if it represents a typical, high, or low expenditure. Such analysis can also reveal patterns in contractor performance and competition levels over time.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Employment Services › Temporary Help Services

Product/Service Code: MEDICAL SERVICES › OTHER MEDICAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 330 DAKOTA DUNES BLVD STE 400, NORTH SIOUX CITY, SD, 57049

Business Categories: Category Business, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $11,999,534

Exercised Options: $2,179,311

Current Obligation: $2,179,311

Actual Outlays: $762,816

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 75H71125D00003

IDV Type: IDC

Timeline