DHS Coast Guard awards $8.2K for emergency HVAC repairs in California

Contract Overview

Contract Amount: $8,204 ($8.2K)

Contractor: BEN Fitzgerald Real Estate Services, L.L.C.

Awarding Agency: Department of Homeland Security

Start Date: 2026-04-07

End Date: 2026-06-01

Contract Duration: 55 days

Daily Burn Rate: $149/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: TX BOLINAS EMERGENCY HVAC REPAIRS

Place of Performance

Location: BOLINAS, MARIN County, CALIFORNIA, 94924

State: California Government Spending

Plain-Language Summary

Department of Homeland Security obligated $8,204.34 to BEN FITZGERALD REAL ESTATE SERVICES, L.L.C. for work described as: TX BOLINAS EMERGENCY HVAC REPAIRS Key points: 1. Contract value is relatively small, suggesting a focused scope for emergency repairs. 2. The award was made under full and open competition after exclusion of sources, indicating a deliberate but competitive process. 3. The short duration of the contract (55 days) aligns with an emergency response need. 4. The fixed-price contract type helps manage cost certainty for this urgent requirement. 5. The contractor, BEN FITZGERALD REAL ESTATE SERVICES, L.L.C., is new to this specific contract vehicle. 6. The service falls under Facilities Support Services, a broad category with many potential providers.

Value Assessment

Rating: good

The contract value of $8,204.34 is modest, making direct comparisons to larger contracts difficult. However, for emergency HVAC repairs, this amount appears reasonable for a localized need. The fixed-price nature of the award provides cost certainty. Without specific details on the scope of work (e.g., number of units, complexity of repair), a precise value-for-money assessment is challenging, but the amount does not immediately suggest overpricing for an urgent situation.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'Full and Open Competition After Exclusion of Sources.' This suggests that while the competition was intended to be broad, specific circumstances led to the exclusion of certain potential bidders before the final award. The exact reasons for this exclusion are not detailed, but it implies a more targeted approach than a standard full and open competition. The number of bidders is not specified, but the 'exclusion of sources' clause indicates a potentially smaller pool than a completely unrestricted competition.

Taxpayer Impact: While the competition was not entirely unrestricted, the 'after exclusion of sources' clause suggests an effort to ensure fair pricing. Taxpayers benefit from a competitive process, even if limited, which aims to prevent sole-source pricing and secure a reasonable cost for the emergency services.

Public Impact

The U.S. Coast Guard facilities in California will benefit from operational HVAC systems. Emergency repair services ensure the continuity of essential operations at the facility. The contract supports localized maintenance and repair services within California. The contract may indirectly support local employment through the contractor's operations.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The 'exclusion of sources' clause requires further investigation to understand its justification and impact on competition.
Limited public information on the specific scope of 'emergency repairs' makes a detailed performance assessment difficult.
The contractor's track record specifically for emergency HVAC repairs under federal contracts is not readily available.

Positive Signals

The use of a fixed-price contract provides cost predictability for this urgent requirement.
The award was made under a competitive process, aiming for fair market value.
The contract duration is short, indicating a focus on timely resolution of the emergency.

Sector Analysis

This contract falls within the Facilities Support Services sector, which encompasses a wide range of maintenance, repair, and operational services for buildings and infrastructure. The market for HVAC repair is generally competitive, with numerous providers ranging from small local businesses to large national firms. Federal spending in this area is consistent, supporting the upkeep of government facilities nationwide. This specific award is a small component of broader federal investments in facility maintenance.

Small Business Impact

The contract was not set aside for small businesses, and the data indicates the prime contractor is not a small business. There is no explicit mention of subcontracting requirements. Therefore, this award does not appear to directly benefit the small business ecosystem through set-asides or mandated subcontracting.

Oversight & Accountability

Oversight for this contract would typically fall under the U.S. Coast Guard's contracting and facility management divisions within the Department of Homeland Security. Accountability is managed through the terms of the firm-fixed-price contract and performance expectations. Transparency is limited by the nature of the award details provided, particularly regarding the 'exclusion of sources' justification.

Related Government Programs

DHS Facilities Maintenance Contracts
USCG Operational Support
Emergency Repair Services
Commercial HVAC Services

Risk Flags

Competition level requires further scrutiny due to 'exclusion of sources'.
Scope of 'emergency repairs' is not detailed, impacting performance assessment.
Contractor's specific experience in federal emergency HVAC repairs is not detailed.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $8,204.34 to BEN FITZGERALD REAL ESTATE SERVICES, L.L.C.. TX BOLINAS EMERGENCY HVAC REPAIRS

Who is the contractor on this award?

The obligated recipient is BEN FITZGERALD REAL ESTATE SERVICES, L.L.C..

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (U.S. Coast Guard).

What is the total obligated amount?

The obligated amount is $8,204.34.

What is the period of performance?

Start: 2026-04-07. End: 2026-06-01.

What specific emergency necessitated these HVAC repairs, and what was the impact of the issue?

The provided data does not specify the exact nature of the emergency or its impact. 'Emergency HVAC Repairs' suggests a critical system failure requiring immediate attention to maintain essential functions within the facility. This could range from a complete system outage impacting climate control to a failure of a critical component. The urgency is underscored by the short contract duration (55 days) and the award type. Further details would be needed from the awarding agency (U.S. Coast Guard) to understand the specific operational risks or consequences that prompted this expedited procurement.

What is the typical cost range for similar emergency HVAC repair contracts awarded by the U.S. Coast Guard or DHS?

Determining a precise cost range for 'emergency HVAC repairs' is challenging without more specific details on the scope of work, such as the type of HVAC system, the nature of the failure, and the location's complexity. However, $8,204.34 is a relatively modest sum for federal contract awards, suggesting a localized or limited-scope emergency. Larger, more complex emergency repairs could easily run into tens or hundreds of thousands of dollars. Benchmarking against similar small-value, urgent repair contracts would require access to a broader dataset of federal procurement actions for facilities maintenance.

Can you elaborate on the 'Full and Open Competition After Exclusion of Sources' process and its implications?

This procurement method indicates that the agency initially intended to compete the requirement broadly ('Full and Open Competition'). However, specific circumstances led to the exclusion of certain potential sources before the final award. This might occur if, for example, only a few contractors possessed the specialized skills or certifications required for the emergency repair, or if prior relationships or specific site knowledge were deemed essential. While it's a form of competition, it's less broad than a completely unrestricted solicitation, potentially limiting the number of bidders and influencing price discovery. The justification for excluding sources is crucial for understanding the true level of competition achieved.

What is the track record of BEN FITZGERALD REAL ESTATE SERVICES, L.L.C. with federal HVAC repair contracts?

Based on the provided data, BEN FITZGERALD REAL ESTATE SERVICES, L.L.C. is the contractor for this specific delivery order. Without access to a comprehensive federal procurement database, it is difficult to ascertain their full track record. This award appears to be their first or one of their initial contracts for emergency HVAC repairs under the U.S. Coast Guard or potentially the Department of Homeland Security. Further research into contract databases like SAM.gov or FPDS would be necessary to identify any prior performance history, contract values, and types of services rendered by this company to the federal government.

How does this contract fit into the broader context of facilities support spending by the U.S. Coast Guard?

This $8.2K contract represents a very small fraction of the U.S. Coast Guard's overall facilities support and maintenance budget. The Coast Guard operates numerous installations, bases, and facilities nationwide, requiring ongoing maintenance and repair services. Spending on facilities support is a significant and recurring necessity to ensure operational readiness and safety. This particular award is likely an isolated, urgent requirement rather than part of a larger, planned maintenance program. It highlights the agency's need for agile procurement mechanisms to address unforeseen issues.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 100 INDEPENDENCE PLACE STE 222, TYLER, TX, 75703

Business Categories: Category Business, Limited Liability Corporation, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $8,204

Exercised Options: $8,204

Current Obligation: $8,204

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: GS06Q17BQDS204

IDV Type: IDC

Timeline