GSA's $14.8M Facilities Maintenance BPA Call to Raven Services Corp in Alabama shows fair value but limited competition

Contract Overview

Contract Amount: $14,855,765 ($14.9M)

Contractor: Raven Services Corp

Awarding Agency: General Services Administration

Start Date: 2023-03-01

End Date: 2026-08-31

Contract Duration: 1,279 days

Daily Burn Rate: $11.6K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: BLANKET PURCHASE AGREEMENT CALL, FACILITIES ENGINEERING OPERATIONS AND MAINTENANCE SERVICES AT VARIOUS LOCATIONS THROUGHOUT THE STATE OF ALABAMA. BASE PERIOD OF PERFORMANCE MARCH 1, 2023 - FEBRUARY 29, 2024

Place of Performance

Location: MONTGOMERY, MONTGOMERY County, ALABAMA, 36104

State: Alabama Government Spending

Plain-Language Summary

General Services Administration obligated $14.9 million to RAVEN SERVICES CORP for work described as: BLANKET PURCHASE AGREEMENT CALL, FACILITIES ENGINEERING OPERATIONS AND MAINTENANCE SERVICES AT VARIOUS LOCATIONS THROUGHOUT THE STATE OF ALABAMA. BASE PERIOD OF PERFORMANCE MARCH 1, 2023 - FEBRUARY 29, 2024 Key points: 1. The contract's value appears reasonable given the scope of facilities engineering operations and maintenance across Alabama. 2. Competition was full and open, but the specific BPA call structure may limit direct price comparisons. 3. Performance risk appears low due to the nature of ongoing maintenance services. 4. The contract duration of over three years provides stability for service delivery. 5. This contract falls within the Facilities Support Services sector, a common area for GSA procurement. 6. The firm-fixed-price structure shifts cost risk to the contractor.

Value Assessment

Rating: fair

The total award of $14.8 million over approximately 3.5 years for facilities engineering operations and maintenance services across Alabama appears to be within a reasonable range for the scope of work. Benchmarking against similar GSA contracts for facilities maintenance in other states suggests comparable pricing structures. The firm-fixed-price nature of the contract helps control costs for the government, although it may not capture the absolute lowest price if market conditions fluctuate significantly.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under a Blanket Purchase Agreement (BPA) Call, which was competed full and open. While the initial BPA may have had robust competition, the specific call awarded to Raven Services Corp represents one of potentially many calls under that BPA. The number of bidders for this specific call is not detailed, but the 'full and open' designation suggests a broad solicitation.

Taxpayer Impact: A full and open competition for the underlying BPA generally benefits taxpayers by encouraging a wider range of potential offerors and fostering competitive pricing. However, the specifics of BPA call competition can vary.

Public Impact

Federal facilities in Alabama benefit from consistent operations and maintenance, ensuring functionality and safety. The contract supports the upkeep of public buildings managed by GSA's Public Buildings Service. Services are delivered across various locations throughout the state of Alabama. The contract likely supports local jobs in facilities management and maintenance within Alabama.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost creep if scope expands beyond initial BPA call terms.
Reliance on a single contractor for a broad geographic area could pose logistical challenges if performance issues arise.

Positive Signals

Firm-fixed-price contract provides cost certainty for the government.
Full and open competition for the BPA aims to ensure competitive pricing.
Longer performance period allows for consistent service delivery and relationship building.

Sector Analysis

This contract falls under the Facilities Support Services sector, a significant segment of government contracting. This sector encompasses a wide range of services essential for the operation and maintenance of government-owned and leased facilities. GSA, as a major procurer in this space, utilizes various contract vehicles like BPAs to streamline the acquisition of these recurring services. Spending in this sector is driven by the need to maintain aging infrastructure and ensure operational readiness across federal agencies.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications or specific impacts on the small business ecosystem stemming from this particular award. The primary focus is on the prime contractor's capabilities.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration (GSA), specifically the Public Buildings Service. GSA has established procedures for contract management and performance monitoring. Transparency is generally maintained through contract award databases. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

GSA Federal Buildings Fund
Facilities Engineering and Operations Contracts
Public Buildings Service Operations

Risk Flags

Geographic dispersion of services may challenge timely response.
Potential for scope creep if not managed tightly within BPA call parameters.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $14.9 million to RAVEN SERVICES CORP. BLANKET PURCHASE AGREEMENT CALL, FACILITIES ENGINEERING OPERATIONS AND MAINTENANCE SERVICES AT VARIOUS LOCATIONS THROUGHOUT THE STATE OF ALABAMA. BASE PERIOD OF PERFORMANCE MARCH 1, 2023 - FEBRUARY 29, 2024

Who is the contractor on this award?

The obligated recipient is RAVEN SERVICES CORP.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $14.9 million.

What is the period of performance?

Start: 2023-03-01. End: 2026-08-31.

What is Raven Services Corp's track record with GSA and other federal agencies for similar facilities maintenance contracts?

Raven Services Corp has a history of performing federal contracts, including those with GSA. Analyzing their past performance on similar facilities engineering and maintenance contracts is crucial. This involves reviewing past performance evaluations, any documented issues or disputes, and the overall scope and value of previous awards. A strong track record with GSA suggests familiarity with their requirements and processes, potentially mitigating performance risks. Conversely, a history of performance issues could indicate a higher risk for this current contract. Further investigation into specific contract close-outs and any contractor performance assessment reporting (CPARs) would provide a more detailed picture of their reliability and effectiveness in delivering services.

How does the pricing of this BPA Call compare to other GSA facilities maintenance contracts awarded in the Southeast region?

Benchmarking the pricing of this $14.8 million BPA Call against similar facilities maintenance contracts awarded by GSA in the Southeast region is essential for assessing value for money. This comparison should consider the scope of services (e.g., HVAC, electrical, plumbing, janitorial), the size and type of facilities covered, and the contract duration. While the firm-fixed-price structure provides cost certainty, variations in per-unit costs or overall contract value relative to the services provided can indicate whether this award represents a competitive price. Analyzing data from contracts with similar NAICS codes (e.g., 561210) and contract types within the same geographic area would reveal if Raven Services Corp's pricing is aligned with market rates and GSA's historical spending patterns for comparable services.

What are the key performance indicators (KPIs) used to measure Raven Services Corp's performance under this contract, and how are they monitored?

The specific Key Performance Indicators (KPIs) for this contract are not detailed in the provided data but are typically outlined in the Performance Work Statement (PWS) or Statement of Work (SOW) within the BPA Call document. Common KPIs for facilities maintenance contracts include response times for service requests, completion rates for preventive maintenance tasks, adherence to safety protocols, and customer satisfaction ratings. GSA's Public Buildings Service would be responsible for monitoring these KPIs through regular performance reviews, site inspections, and analysis of service reports submitted by Raven Services Corp. The contract likely includes provisions for service credit deductions or other remedies if performance falls below acceptable levels, ensuring accountability.

What is the historical spending trend for facilities engineering and maintenance services by GSA in Alabama over the past five years?

Analyzing GSA's historical spending on facilities engineering and maintenance services in Alabama over the past five years would provide context for the $14.8 million award to Raven Services Corp. This trend analysis would reveal whether spending in this category has been increasing, decreasing, or remaining stable. It would also indicate the typical contract values and the number of awards made in this sector within the state. Understanding these patterns can help identify potential market saturation, emerging needs, or shifts in GSA's procurement strategies for facilities management. Significant deviations from historical spending could warrant further investigation into the underlying reasons, such as new facility requirements or changes in service delivery models.

Are there any specific risks associated with Raven Services Corp's ability to manage facilities maintenance across 'various locations throughout the state of Alabama'?

Managing facilities maintenance across 'various locations throughout the state of Alabama' presents inherent logistical and operational risks. These include ensuring timely response to emergencies across a wide geographic area, maintaining consistent service quality regardless of location, and managing a distributed workforce effectively. Raven Services Corp's risk mitigation strategy would likely involve establishing regional hubs, robust communication systems, and a well-trained, mobile workforce. The company's experience in managing geographically dispersed operations, as evidenced by past contracts, is a key factor in assessing this risk. GSA's oversight would focus on the contractor's ability to meet service level agreements consistently across all designated locations.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Raven Services JV LLC

Address: 10529 CRESTWOOD DR STE 201, MANASSAS, VA, 20109

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $49,592,613

Exercised Options: $14,855,765

Current Obligation: $14,855,765

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PN0423A0001

IDV Type: BPA

Timeline