GSA awards $9,640 contract for HVAC filter replacement in Asheville, NC

Contract Overview

Contract Amount: $9,641 ($9.6K)

Contractor: Raven Services Corp

Awarding Agency: General Services Administration

Start Date: 2026-04-03

End Date: 2026-05-04

Contract Duration: 31 days

Daily Burn Rate: $311/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: REMOVE AND REPLACE FREQ DRIVE REPLACEMENT FOR AHU #8, VEACH-BALEY FB, ASHEVILLE, NC

Place of Performance

Location: ASHEVILLE, BUNCOMBE County, NORTH CAROLINA, 28801

State: North Carolina Government Spending

Plain-Language Summary

General Services Administration obligated $9,640.64 to RAVEN SERVICES CORP for work described as: REMOVE AND REPLACE FREQ DRIVE REPLACEMENT FOR AHU #8, VEACH-BALEY FB, ASHEVILLE, NC Key points: 1. Contract value is relatively small, suggesting a focused scope of work. 2. Competition was full and open, indicating a potentially competitive bidding process. 3. Fixed-price contract type limits risk for the government. 4. Short duration of 31 days suggests a specific, time-bound task. 5. Contractor Raven Services Corp is new to this specific task based on available data. 6. Geographic focus on Asheville, NC, limits broad applicability. 7. Facilities support services sector is crucial for maintaining government infrastructure.

Value Assessment

Rating: good

The contract value of $9,640 is modest, making direct comparison to larger contracts difficult. However, for a single HVAC filter replacement task, this price appears reasonable. The firm-fixed-price structure is advantageous for the government, locking in costs. Benchmarking against similar, small-scale facilities maintenance tasks would provide further context, but initial assessment suggests fair value for the specified service.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting that multiple vendors had the opportunity to bid. The specific number of bidders is not provided, but this method generally promotes price discovery and allows the government to select the most advantageous offer. The use of a BPA Call indicates a pre-negotiated agreement, which may streamline the process but still allows for competition among BPA holders.

Taxpayer Impact: Full and open competition ensures that taxpayer dollars are used efficiently by fostering a competitive environment that drives down prices and encourages quality service delivery.

Public Impact

Federal employees in the Asheville, NC facility benefit from maintained HVAC systems. The service ensures the proper functioning of critical building infrastructure. Geographic impact is limited to Asheville, North Carolina. No significant workforce implications are expected due to the small scale of the contract.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited data on contractor's past performance for this specific service.
Short contract duration may indicate a need for frequent re-competition or potential for service disruption if not managed well.

Positive Signals

Firm-fixed-price contract protects against cost overruns.
Full and open competition suggests a potentially competitive price.
BPA Call mechanism can lead to efficient procurement for routine services.

Sector Analysis

This contract falls within the Facilities Support Services sector, a broad category encompassing maintenance, repair, and operational support for government buildings. This sector is vital for ensuring the functionality and longevity of federal real property. Spending in this area is often consistent, driven by the ongoing need to maintain aging infrastructure. Comparable spending benchmarks would typically involve analyzing the total federal expenditure on facilities maintenance across various agencies and contract types.

Small Business Impact

The contract was not set aside for small businesses, and there is no indication of subcontracting requirements. This suggests that the primary award went to a larger entity or that small business participation was not a specific focus for this particular procurement. Further analysis would be needed to determine if small businesses were involved as subcontractors or if opportunities were missed.

Oversight & Accountability

Oversight for this contract would typically fall under the General Services Administration's Public Buildings Service. As a BPA Call, the underlying BPA likely has established oversight mechanisms. The firm-fixed-price nature reduces financial oversight needs. Transparency is generally good for federal contracts, and any specific concerns would likely be addressed through contract close-out reports or agency-specific performance reviews.

Related Government Programs

Facilities Maintenance Contracts
HVAC Services
General Services Administration Contracts
Public Buildings Service Contracts

Risk Flags

Limited contractor performance data available.
Short contract duration may require frequent re-procurement.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $9,640.64 to RAVEN SERVICES CORP. REMOVE AND REPLACE FREQ DRIVE REPLACEMENT FOR AHU #8, VEACH-BALEY FB, ASHEVILLE, NC

Who is the contractor on this award?

The obligated recipient is RAVEN SERVICES CORP.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $9,640.64.

What is the period of performance?

Start: 2026-04-03. End: 2026-05-04.

What is the track record of Raven Services Corp in performing similar HVAC filter replacement services for the federal government?

Based on the provided data, Raven Services Corp is listed as the contractor for this specific task. However, the data does not offer details on their past performance history, particularly for HVAC filter replacement. To assess their track record, one would need to consult federal procurement databases like SAM.gov or FPDS for previous awards, performance evaluations (e.g., CPARS), and any reported issues. Without this information, it's difficult to gauge their experience and reliability for this particular service. The short duration and specific nature of this task might indicate it's a new or infrequent service for the contractor within the federal space.

How does the price of this contract compare to similar HVAC filter replacement services in the Asheville, NC region?

The contract value is $9,640 for a 31-day period, specifically for replacing filters for AHU #8. Direct price comparison is challenging without knowing the exact scope (e.g., number of filters, type of AHU, specific filter specifications) and the prevailing market rates for HVAC maintenance in Asheville, NC. However, for a single unit's filter replacement, this amount seems within a reasonable range for a professional service. To benchmark effectively, one would need to gather quotes from local HVAC service providers for comparable tasks or analyze historical data for similar federal contracts in the region, considering factors like labor rates and material costs.

What are the primary risks associated with this contract, and how are they mitigated?

The primary risks include potential underperformance by the contractor, leading to inadequate filter replacement and impacting HVAC efficiency, or unexpected cost increases if the scope is underestimated (though mitigated by fixed-price). The short duration also poses a risk of service interruption if the contractor fails to perform or if a new contract isn't awarded promptly. Mitigation strategies include the firm-fixed-price structure, which caps government liability, and the full and open competition, which theoretically selects a capable vendor. The GSA's oversight and the specific nature of filter replacement (a routine task) generally limit the overall risk profile.

How effective is the chosen procurement method (BPA Call under Full and Open Competition) for acquiring these types of services?

Using a BPA Call under Full and Open Competition for routine services like HVAC filter replacement is generally an effective method. The underlying BPA likely establishes pre-negotiated terms and conditions, streamlining the ordering process. Requiring competition among BPA holders ensures that the government receives competitive pricing and selects the best value for each specific task order. This approach balances efficiency with the need for fair pricing and vendor selection, making it suitable for recurring, well-defined service needs.

What is the historical spending pattern for facilities support services by the GSA's Public Buildings Service in North Carolina?

Historical spending data for GSA's Public Buildings Service in North Carolina for facilities support services would likely show consistent expenditure due to the agency's role in managing federal buildings. This spending typically covers a wide range of services including maintenance, repair, custodial, security, and HVAC operations. The total amount would fluctuate based on the number and size of federal facilities managed in the state, as well as the age and condition of the infrastructure. Analyzing past years' spending would reveal trends, identify major contract vehicles, and highlight areas of significant investment within the facilities support domain.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: EQPMAB-26-0254

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Raven Services JV LLC

Address: 10529 CRESTWOOD DR STE 201, MANASSAS, VA, 20109

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $9,641

Exercised Options: $9,641

Current Obligation: $9,641

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PN0423A0002

IDV Type: BPA

Timeline