VA awards $371K contract for perfusionist services to EGA ASSOCIATES, LLC, with 5 bidders

Contract Overview

Contract Amount: $371,544 ($371.5K)

Contractor: EGA Associates, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-01-16

End Date: 2026-03-30

Contract Duration: 438 days

Daily Burn Rate: $848/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: PERFUSIONIST SERVICES FOR THE MEMPHIS VA MEDICAL CENTER IN MEMPHIS TENNESSEE

Place of Performance

Location: MEMPHIS, SHELBY County, TENNESSEE, 38104

State: Tennessee Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $371,543.61 to EGA ASSOCIATES, LLC for work described as: PERFUSIONIST SERVICES FOR THE MEMPHIS VA MEDICAL CENTER IN MEMPHIS TENNESSEE Key points: 1. Contract awarded for specialized medical services, indicating a need for skilled professionals. 2. The contract duration of 438 days suggests a medium-term requirement for these services. 3. Firm Fixed Price contract type aims to control costs and provide budget certainty. 4. The award was made under full and open competition, suggesting a robust bidding process. 5. The North American Industry Classification System (NAICS) code 621111 points to physician offices. 6. The contract is for services at the Memphis VA Medical Center, serving veterans in Tennessee.

Value Assessment

Rating: good

The contract value of $371,543.61 for approximately 1.5 years of service appears reasonable for specialized medical support. Benchmarking against similar contracts for perfusionist services would provide a more precise value-for-money assessment. The firm fixed-price structure helps in cost predictability. Without specific performance metrics or detailed cost breakdowns, a definitive value assessment is challenging, but the competitive nature of the award suggests a fair market price was likely achieved.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' indicating that multiple vendors were solicited and allowed to bid. With five bidders participating, the competition level appears healthy, which typically drives better pricing and service quality. This level of competition suggests that the Department of Veterans Affairs sought to maximize value and ensure a fair market price was obtained for these critical medical services.

Taxpayer Impact: A competitive bidding process with multiple offers generally leads to more favorable pricing for taxpayers, as vendors strive to present their most competitive proposals to secure the contract.

Public Impact

Veterans in the Memphis, Tennessee area will benefit from essential perfusionist services during medical procedures. The contract ensures the availability of specialized medical personnel at the Memphis VA Medical Center. This service supports complex surgical operations, potentially improving patient outcomes for veterans. The contract has implications for the local healthcare workforce in Tennessee, providing employment for skilled professionals.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for over-reliance on a single contractor if performance issues arise with EGA ASSOCIATES, LLC.
Ensuring consistent quality of care across the contract duration requires ongoing monitoring.
The specific expertise required for perfusionist services may limit the pool of qualified subcontractors.

Positive Signals

The contract was awarded through full and open competition, indicating a broad search for qualified providers.
The firm fixed-price contract type provides cost certainty for the government.
The award to EGA ASSOCIATES, LLC suggests they met the technical and performance requirements outlined in the solicitation.

Sector Analysis

The healthcare services sector, particularly within government medical facilities, relies heavily on specialized professional services. Perfusionists are critical for cardiac surgery and other procedures requiring cardiopulmonary bypass. The market for such specialized medical staffing can be competitive, with a mix of large healthcare staffing firms and smaller, niche providers. This contract fits within the broader category of medical support services, essential for the functioning of VA hospitals and ensuring veterans receive comprehensive care.

Small Business Impact

This contract was not specifically set aside for small businesses, nor does it indicate any subcontracting requirements for small businesses. The award went to EGA ASSOCIATES, LLC, which may or may not be a small business. Further investigation into the size status of EGA ASSOCIATES, LLC and any potential subcontracting plans would be needed to assess the impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract will likely be managed by the Department of Veterans Affairs contracting officers and program managers responsible for the Memphis VA Medical Center. Performance will be monitored against the terms of the firm fixed-price contract, with quality assurance surveillance plans potentially in place. Transparency is generally maintained through contract award databases, though detailed performance reports are often internal. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

VA Medical Services Contracts
Healthcare Staffing Services
Cardiopulmonary Support Services
Veterans Health Administration Procurement

Risk Flags

Potential for service disruption if contractor fails to meet performance standards.
Risk of key personnel departure impacting service continuity.
Ensuring consistent quality of specialized medical services.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $371,543.61 to EGA ASSOCIATES, LLC. PERFUSIONIST SERVICES FOR THE MEMPHIS VA MEDICAL CENTER IN MEMPHIS TENNESSEE

Who is the contractor on this award?

The obligated recipient is EGA ASSOCIATES, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $371,543.61.

What is the period of performance?

Start: 2025-01-16. End: 2026-03-30.

What is the track record of EGA ASSOCIATES, LLC in providing perfusionist services to the federal government?

Information regarding EGA ASSOCIATES, LLC's specific track record in providing perfusionist services to the federal government is not detailed in the provided data. A comprehensive review would require examining past federal contract awards to this entity, including performance reviews, any past performance issues, and the types and values of previous contracts. Understanding their experience with similar medical specialties and government agencies would be crucial for assessing their reliability and capability to fulfill this current contract effectively. Without this historical data, it's difficult to definitively gauge their established performance in this niche.

How does the awarded amount compare to market rates for perfusionist services?

The provided data does not include specific market rate benchmarks for perfusionist services. The contract value of $371,543.61 over approximately 438 days (about 1.5 years) needs to be compared against industry salary surveys, average hourly rates for contract perfusionists, and pricing from other healthcare staffing agencies. Given that this is a firm fixed-price contract awarded under full and open competition with five bidders, it suggests the price is likely competitive within the market. However, a precise comparison would necessitate accessing external market data specific to the Memphis, TN region and the specialized nature of the services.

What are the primary risks associated with this contract award?

Key risks include potential performance deficiencies by EGA ASSOCIATES, LLC, leading to disruptions in critical medical services for veterans. There's also a risk of key personnel turnover within the contractor's team, impacting service continuity and quality. Given the specialized nature of perfusionist services, a shortage of qualified personnel could pose a challenge. Furthermore, unforeseen increases in operational costs for the contractor could strain the fixed-price agreement, although the competitive bidding process aims to mitigate this. Ensuring consistent adherence to VA quality standards and patient safety protocols throughout the contract term is paramount.

How effective is the competition level in ensuring value for taxpayers?

The fact that this contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' with five bidders is a strong indicator of effective competition. A higher number of bidders generally leads to more competitive pricing as companies vie for the contract. This process allows the Department of Veterans Affairs to select the offer that provides the best overall value, considering both price and technical qualifications. The competitive environment helps prevent price gouging and encourages contractors to be efficient and responsive, ultimately benefiting taxpayers by securing services at a fair market rate.

What is the historical spending pattern for perfusionist services at the Memphis VA Medical Center?

Historical spending data for perfusionist services specifically at the Memphis VA Medical Center is not provided in the current data extract. To analyze historical patterns, one would need to review past contract awards for these services at this specific facility over several fiscal years. This would involve identifying previous contracts, their values, durations, and awarded contractors. Understanding this history would reveal trends in spending, identify any recurring contractors, and highlight potential fluctuations in demand or pricing for these specialized services, providing context for the current award.

Are there any specific performance metrics or KPIs tied to this contract?

The provided data does not specify the performance metrics or Key Performance Indicators (KPIs) associated with this contract. Typically, government contracts, especially for medical services, include clauses that define expected service levels, quality standards, and reporting requirements. These might include metrics related to patient outcomes, timeliness of service, staff qualifications, and adherence to safety protocols. The effectiveness of the contract's value and the contractor's performance would be assessed against these defined metrics, which are usually detailed in the contract's statement of work or performance work statement.

Industry Classification

NAICS: Health Care and Social Assistance › Offices of Physicians › Offices of Physicians (except Mental Health Specialists)

Product/Service Code: MEDICAL SERVICES › MEDICAL, DENTAL, AND SURGICAL SVCS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 36C24924R0041

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: EGA Associates LLC

Address: 602 CLAY AVE STE 200, JEANNETTE, PA, 15644

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $1,441,787

Exercised Options: $1,441,787

Current Obligation: $371,544

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline