VA awards $2.4M for Multifunctional Device Services, including copier leasing and maintenance

Contract Overview

Contract Amount: $242,706 ($242.7K)

Contractor: Colossal Contracting LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2023-02-28

End Date: 2027-02-27

Contract Duration: 1,460 days

Daily Burn Rate: $166/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: MULTIFUNCTIONAL DEVICE (MFD) SERVICES SUPPORT - COPIER LEASING, MAINTENANCE AND REPAIR

Place of Performance

Location: ANNAPOLIS, ANNE ARUNDEL County, MARYLAND, 21401

State: Maryland Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $242,706.14 to COLOSSAL CONTRACTING LLC for work described as: MULTIFUNCTIONAL DEVICE (MFD) SERVICES SUPPORT - COPIER LEASING, MAINTENANCE AND REPAIR Key points: 1. The contract focuses on essential office equipment services for the VA. 2. Competition was full and open after exclusion of sources, suggesting a competitive process. 3. The contract value is moderate, indicating a standard need for these services. 4. The sector is IT services, specifically related to computer peripherals and support.

Value Assessment

Rating: good

The contract value of $2.4M over four years appears reasonable for MFD services, considering the scope of leasing, maintenance, and repair. Benchmarking against similar VA or other agency contracts for MFD services would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition after exclusion of sources. This method generally promotes competitive pricing and allows all responsible sources to submit offers, leading to potentially better value for the government.

Taxpayer Impact: The competitive nature of the award is expected to yield fair pricing, ensuring taxpayer funds are used efficiently for necessary MFD services.

Public Impact

Ensures continued operational efficiency for VA facilities through reliable copier and printing services. Supports daily administrative tasks across various VA departments. Provides essential maintenance and repair, minimizing downtime for critical office equipment.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if maintenance and leasing terms are not carefully managed.
Reliance on a single vendor for critical office equipment could pose operational risks.
Need to monitor service quality and response times to ensure contract compliance.

Positive Signals

Full and open competition should drive competitive pricing.
Contract duration provides stability for essential services.
Clear scope of services for leasing, maintenance, and repair.

Sector Analysis

This contract falls within the IT services sector, specifically focusing on office equipment support. Spending benchmarks for MFD services vary widely based on agency size and equipment needs, but this $2.4M award appears to be a standard investment for a large agency like the VA.

Small Business Impact

The data indicates that the awardee is COLOSSAL CONTRACTING LLC, and the 'sb' field is false, suggesting this is not a small business set-aside. There is no explicit mention of small business subcontracting goals in the provided data.

Oversight & Accountability

The Department of Veterans Affairs is the awarding and servicing agency. Oversight would typically involve contract officers, CORs, and program managers ensuring adherence to terms, service levels, and financial accountability.

Related Government Programs

Other Computer Related Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for cost overruns if maintenance needs exceed projections.
Risk of service disruptions if vendor's support infrastructure is inadequate.
Dependency on a single vendor for critical office equipment.
Lack of detailed performance metrics in the provided summary data.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $242,706.14 to COLOSSAL CONTRACTING LLC. MULTIFUNCTIONAL DEVICE (MFD) SERVICES SUPPORT - COPIER LEASING, MAINTENANCE AND REPAIR

Who is the contractor on this award?

The obligated recipient is COLOSSAL CONTRACTING LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $242,706.14.

What is the period of performance?

Start: 2023-02-28. End: 2027-02-27.

What is the projected cost per device or per page over the contract's life, and how does this compare to industry averages?

The provided data does not include per-device or per-page cost breakdowns. To assess value, a detailed analysis comparing the total contract cost ($2.4M) against the number of devices leased and estimated usage (pages printed) would be necessary. Benchmarking these metrics against similar government or commercial MFD service contracts would reveal if the pricing is competitive.

What are the specific performance metrics and service level agreements (SLAs) included in the contract to ensure timely maintenance and repair?

The provided data does not detail the specific SLAs for maintenance and repair response times or resolution targets. Effective oversight requires clearly defined metrics within the contract to measure vendor performance. Without these, assessing the risk of service disruptions or prolonged downtime is difficult.

How does the total cost of ownership for these leased MFDs compare to purchasing the equipment outright, considering maintenance and potential obsolescence?

The data does not provide enough information to conduct a total cost of ownership (TCO) analysis comparing leasing versus purchasing. Factors such as the lifespan of the equipment, the cost of maintenance contracts, potential upgrades, and the residual value of purchased equipment would need to be evaluated to determine the most cost-effective approach.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 304 HARRY S TRUMAN PKWY STE G, ANNAPOLIS, MD, 21401

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $292,590

Exercised Options: $242,706

Current Obligation: $242,706

Actual Outlays: $159,659

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: NNG15SD72B

IDV Type: GWAC

Timeline