VA Awards $432M for IT Hardware and Services to Colossal Contracting LLC

Contract Overview

Contract Amount: $432,370,184 ($432.4M)

Contractor: Colossal Contracting LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2020-03-27

End Date: 2024-06-30

Contract Duration: 1,556 days

Daily Burn Rate: $277.9K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 11

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: VA HAS A REQUIREMENT FOR LAPTOPS, TABLETS, PERSONAL COMPUTERS, MONITORS, DOCKING STATIONS, INCIDENTAL HARDWARE, INCIDENTAL SOFTWARE, AND SERVICES FOR ACCOUNT MANAGEMENT, IMAGINING, SERVICE CATALOG INTEGRATION, ASSET TAGGING AND WARRANTY SUPPORT.

Place of Performance

Location: GAINESVILLE, PRINCE WILLIAM County, VIRGINIA, 20155

State: Virginia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $432.4 million to COLOSSAL CONTRACTING LLC for work described as: VA HAS A REQUIREMENT FOR LAPTOPS, TABLETS, PERSONAL COMPUTERS, MONITORS, DOCKING STATIONS, INCIDENTAL HARDWARE, INCIDENTAL SOFTWARE, AND SERVICES FOR ACCOUNT MANAGEMENT, IMAGINING, SERVICE CATALOG INTEGRATION, ASSET TAGGING AND WARRANTY SUPPORT. Key points: 1. Significant IT hardware and services contract awarded to Colossal Contracting LLC. 2. The contract covers a broad range of IT equipment and support services. 3. Full and open competition was utilized, suggesting a competitive bidding process. 4. The contract duration is over 1500 days, indicating a long-term need.

Value Assessment

Rating: good

The total award amount of $432M over approximately 4 years is substantial. Benchmarking against similar large-scale IT hardware and services contracts would be necessary to fully assess value, but the use of full and open competition suggests a reasonable price discovery mechanism.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating that multiple vendors were allowed to bid after an initial exclusion. This method generally promotes competitive pricing and ensures a wider pool of potential suppliers.

Taxpayer Impact: The competitive nature of the award is positive for taxpayers, as it likely led to more favorable pricing than a sole-source or limited competition scenario.

Public Impact

Veterans will receive updated IT equipment and support services, potentially improving access to VA systems. The large contract value signifies a significant investment in the VA's IT infrastructure. The use of multiple delivery orders suggests flexibility in meeting evolving VA IT needs. The contract supports a wide array of IT components, from personal computers to software and services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if follow-on contracts are not competitively bid.
Risk of scope creep given the broad range of services and hardware.
Dependence on a single awardee for critical IT infrastructure and support.

Positive Signals

Awarded through full and open competition.
Significant investment in modernizing VA IT infrastructure.
Contract provides comprehensive IT support beyond just hardware.

Sector Analysis

This contract falls under the 'Other Computer Related Services' NAICS code, which is broad and encompasses a wide range of IT support and integration services. Spending in this sector is consistently high across federal agencies as they modernize and maintain their IT systems.

Small Business Impact

The data indicates that this contract was not awarded to small businesses (ss: false, sb: false). While large contracts often go to prime contractors, there may be opportunities for small businesses to participate as subcontractors.

Oversight & Accountability

The contract was awarded by the Department of Veterans Affairs (VA) and is managed by the VA itself. Oversight would involve monitoring performance, delivery, and adherence to contract terms by the VA contracting officers.

Related Government Programs

Other Computer Related Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

High contract value.
Long contract duration.
Broad scope of services and hardware.
Lack of small business prime awardee.
Potential for vendor lock-in.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $432.4 million to COLOSSAL CONTRACTING LLC. VA HAS A REQUIREMENT FOR LAPTOPS, TABLETS, PERSONAL COMPUTERS, MONITORS, DOCKING STATIONS, INCIDENTAL HARDWARE, INCIDENTAL SOFTWARE, AND SERVICES FOR ACCOUNT MANAGEMENT, IMAGINING, SERVICE CATALOG INTEGRATION, ASSET TAGGING AND WARRANTY SUPPORT.

Who is the contractor on this award?

The obligated recipient is COLOSSAL CONTRACTING LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $432.4 million.

What is the period of performance?

Start: 2020-03-27. End: 2024-06-30.

What is the specific breakdown of costs for hardware versus services within this contract?

The provided data does not detail the cost breakdown between hardware and services. A full analysis would require reviewing the contract's line-item details or delivery orders to understand the allocation of the $432M award. This information is crucial for assessing the value and efficiency of both components.

How does the per-unit cost of the specified hardware compare to market rates or other government contracts?

Without specific unit quantities and pricing from the delivery orders, a direct per-unit cost comparison is not feasible. Benchmarking would require access to detailed pricing data for laptops, tablets, and monitors against GSA schedules or other agency contracts to identify potential cost savings or overages.

What mechanisms are in place to ensure the 'incidental software' and 'services' meet evolving VA needs and technological advancements?

The contract's broad scope and long duration suggest a need for robust performance management and change control processes. The VA likely relies on contract clauses that allow for modifications or task orders to incorporate new software or service requirements, alongside regular performance reviews.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: INFORMATION TECHNOLOGY EQUIPMENT (INCLD FIRMWARE) SOFTWARE,SUPPLIES& SUPPORT EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 11

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 304 HARRY S TRUMAN PKWY STE G, ANNAPOLIS, MD, 21401

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $436,467,339

Exercised Options: $432,370,184

Current Obligation: $432,370,184

Actual Outlays: $106,456,803

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD72B

IDV Type: GWAC

Timeline