State Department awards $2.5M facilities support contract to Alutiiq Information Management, LLC

Contract Overview

Contract Amount: $2,520,000 ($2.5M)

Contractor: Alutiiq Information Management, LLC

Awarding Agency: Department of State

Start Date: 2026-01-31

End Date: 2027-01-30

Contract Duration: 364 days

Daily Burn Rate: $6.9K/day

Competition Type: NOT COMPETED

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: INTERNATIONAL MAINTENANCE PROGRAM

Place of Performance

Location: ANCHORAGE, ANCHORAGE County, ALASKA, 99503

State: Alaska Government Spending

Plain-Language Summary

Department of State obligated $2.5 million to ALUTIIQ INFORMATION MANAGEMENT, LLC for work described as: INTERNATIONAL MAINTENANCE PROGRAM Key points: 1. Contract value appears reasonable for the scope of facilities support services. 2. Sole-source award limits price discovery and potential for competitive savings. 3. Contract duration of one year with options presents moderate performance risk. 4. Services are essential for maintaining State Department facilities in Alaska. 5. The contractor has a history of performing government contracts. 6. This contract falls within the facilities support services sector.

Value Assessment

Rating: good

The contract value of $2.5 million for a one-year period of performance seems aligned with typical costs for comprehensive facilities support services. Benchmarking against similar contracts for government facilities of comparable size and complexity would provide a more precise value assessment. However, given the sole-source nature, a direct comparison of pricing efficiency is limited. The firm-fixed-price structure helps control costs for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded on a sole-source basis, meaning only one vendor was solicited. This approach bypasses the competitive bidding process, which typically leads to a wider range of proposals and potentially lower prices due to market forces. The lack of competition here means the government did not benefit from the usual price discovery mechanisms inherent in a full and open competition.

Taxpayer Impact: Taxpayers may not have received the most cost-effective pricing due to the absence of competitive bidding. The government's ability to negotiate favorable terms is also reduced in a sole-source scenario.

Public Impact

The primary beneficiaries are the Department of State personnel and operations at the facilities in Alaska, who will receive uninterrupted support services. Services include essential maintenance, repair, and operational support for government buildings. The geographic impact is localized to the specific State Department facilities in Alaska. The contract supports jobs within the facilities management and maintenance sector.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Sole-source award limits competitive pressure on pricing.
Contract duration is relatively short, potentially leading to frequent re-competition and associated administrative burden.
Lack of detailed performance metrics in the provided data makes assessing effectiveness challenging.

Positive Signals

Firm-fixed-price contract type provides cost certainty.
Contractor has experience in government contracting.
Services are critical for maintaining essential government operations.

Sector Analysis

This contract falls within the Facilities Support Services sector, a broad category encompassing a wide range of services necessary for the operation and maintenance of buildings and grounds. The market for these services is substantial, with significant government spending allocated annually. This specific contract supports critical infrastructure for the Department of State, aligning with broader government efforts to ensure operational readiness and security of its facilities.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses, nor does it explicitly mention subcontracting requirements for small businesses. Therefore, the direct impact on the small business ecosystem appears minimal based on this information. Further investigation into the contractor's subcontracting plan would be necessary to determine any indirect benefits or opportunities for small businesses.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and the program office within the Department of State. Accountability measures are established through the contract terms and conditions, including performance standards and payment schedules. Transparency is facilitated through contract databases like FPDS, though detailed operational oversight information is not publicly available. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Federal Facilities Maintenance Contracts
Department of State Operations Support
Government Building Management Services
Alaska Federal Contracts

Risk Flags

Sole-source award
Potential for uncompetitive pricing
Limited public performance data

Frequently Asked Questions

What is this federal contract paying for?

Department of State awarded $2.5 million to ALUTIIQ INFORMATION MANAGEMENT, LLC. INTERNATIONAL MAINTENANCE PROGRAM

Who is the contractor on this award?

The obligated recipient is ALUTIIQ INFORMATION MANAGEMENT, LLC.

Which agency awarded this contract?

Awarding agency: Department of State (Department of State).

What is the total obligated amount?

The obligated amount is $2.5 million.

What is the period of performance?

Start: 2026-01-31. End: 2027-01-30.

What is the contractor's past performance record with the Department of State and other federal agencies?

A thorough review of Alutiiq Information Management, LLC's past performance is crucial for assessing their suitability for this contract. This would involve examining performance evaluations from previous federal contracts, particularly those involving facilities support services. Key areas to investigate include on-time delivery, quality of work, responsiveness to issues, and overall customer satisfaction. A strong track record suggests a lower risk of performance issues, while a history of deficiencies could indicate potential problems in service delivery and may warrant closer scrutiny or additional performance guarantees.

How does the awarded price compare to similar facilities support contracts awarded by the Department of State or other agencies in the region?

Benchmarking the $2.5 million contract value against similar facilities support contracts is essential for determining value for money. This comparison should consider contracts of comparable scope, duration, and service complexity, ideally within the same geographic region (Alaska) or for similar types of government facilities. Factors such as the size of the facility, the specific services included (e.g., HVAC, janitorial, security, groundskeeping), and the contract type (firm-fixed-price) should be taken into account. A higher price than comparable contracts, especially given the sole-source nature, could indicate a lack of cost-effectiveness.

What are the specific risks associated with a sole-source award for facilities support services?

The primary risk of a sole-source award is the potential for inflated pricing due to the absence of competitive pressure. Without competing bids, the government may not achieve the most favorable price. Additionally, sole-source awards can limit innovation, as there is less incentive for the contractor to propose cost-saving or efficiency-enhancing solutions. There's also a risk that the government may not be aware of potentially more capable or cost-effective vendors in the market. This approach can also raise concerns about fairness and equal opportunity for other potential bidders.

What are the key performance indicators (KPIs) for this contract, and how will performance be measured?

The effectiveness of this contract hinges on clearly defined Key Performance Indicators (KPIs) and a robust performance measurement system. While not detailed in the provided data, typical KPIs for facilities support services might include response times for maintenance requests, completion rates for preventative maintenance tasks, energy efficiency targets, and customer satisfaction scores from facility users. The Department of State's quality assurance personnel would be responsible for monitoring these KPIs and ensuring the contractor meets the contractual obligations. Regular performance reviews and reporting are critical for accountability.

What is the historical spending trend for facilities support services at this specific Department of State location in Alaska?

Analyzing historical spending for facilities support at this location provides context for the current $2.5 million award. Understanding whether spending has increased, decreased, or remained stable over previous contract periods can reveal trends in service needs, inflation, or changes in facility size or scope. For instance, a significant increase in spending without a corresponding expansion of services or documented inflation could signal potential overpricing or scope creep. Conversely, consistent or decreasing spending might indicate efficient management or stable service requirements.

Are there any specific security or logistical challenges unique to providing facilities support services in Alaska that might impact cost or performance?

Providing facilities support in Alaska presents unique challenges that can influence costs and performance. Extreme weather conditions, remote locations, and limited access to resources can increase operational expenses for maintenance, repairs, and supply chain management. The cost of labor may also be higher due to the cost of living and the need for specialized skills. These factors need to be carefully considered when evaluating the contract's value and the contractor's ability to meet performance expectations, as they can justify higher costs compared to contracts in more temperate or accessible regions.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: NOT COMPETED

Solicitation Procedures: ONLY ONE SOURCE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3909 ARCTIC BLVD STE 500, ANCHORAGE, AK, 99503

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Tribally Owned Firm, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,040,000

Exercised Options: $5,040,000

Current Obligation: $2,520,000

Contract Characteristics

Commercial Item: SERVICES PURSUANT TO FAR 12.102(G)

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 19AQMM20D0112

IDV Type: IDC

Timeline