State Department awards $389K facilities support contract to Olgoonik Worldwide Services LLC

Contract Overview

Contract Amount: $389,356 ($389.4K)

Contractor: Olgoonik Worldwide Services LLC

Awarding Agency: Department of State

Start Date: 2024-02-26

End Date: 2025-09-30

Contract Duration: 582 days

Daily Burn Rate: $669/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: INL BOGOTA - FMT TASK ORDER

Plain-Language Summary

Department of State obligated $389,355.88 to OLGOONIK WORLDWIDE SERVICES LLC for work described as: INL BOGOTA - FMT TASK ORDER Key points: 1. Contract awarded on a Time and Materials basis, which can pose cost control challenges. 2. The contract was competed after exclusion of sources, suggesting potential limitations in the competitive landscape. 3. Facilities Support Services are critical for operational continuity but require careful management to ensure value. 4. The duration of the contract (582 days) allows for a reasonable period to assess performance. 5. The award amount is relatively modest, indicating a focused scope of services. 6. No small business set-aside was utilized, which may limit opportunities for smaller enterprises in this contract.

Value Assessment

Rating: fair

The contract's Time and Materials pricing structure warrants close monitoring to ensure costs remain within reasonable bounds. Benchmarking against similar facilities support contracts awarded by the State Department or other agencies would provide a clearer picture of value for money. Without specific performance metrics or detailed cost breakdowns, it is difficult to definitively assess the value proposition at this stage. The award amount of $389,355.88 appears to be for a specific task order, and its overall value will depend on the scope and execution of the services.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

This contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES.' This procurement method indicates that while the competition was intended to be open, certain sources were excluded, potentially limiting the number of bidders and the breadth of competition. The specific reasons for excluding sources are not detailed, which makes it difficult to fully assess the impact on price discovery and overall market responsiveness. A more robust competition typically involves a wider pool of qualified bidders.

Taxpayer Impact: The limited competition may result in less downward pressure on pricing, potentially leading to higher costs for taxpayers compared to a fully open and unrestricted competition. It also raises questions about whether the government secured the best possible value given the constraints on bidder participation.

Public Impact

The primary beneficiaries are the Department of State personnel and operations at the INL Bogota facility, who will receive essential facilities support services. Services delivered include maintenance, repair, and general upkeep of facilities, ensuring a functional and safe working environment. The geographic impact is localized to the INL Bogota facility in Colombia. The contract supports the operational infrastructure necessary for the State Department's mission in the region, indirectly impacting the workforce by ensuring their work environment is maintained.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials pricing can lead to cost overruns if not closely managed and monitored.
The 'after exclusion of sources' competition method raises concerns about the extent of true market competition.
Lack of detailed performance metrics in the provided data makes it hard to gauge efficiency.
The specific nature of 'Facilities Support Services' can be broad, requiring clear scope definition to avoid scope creep.

Positive Signals

The contract is awarded to a specific entity, Olgoonik Worldwide Services LLC, indicating a selection based on some criteria.
The duration allows for a sustained period of service delivery and performance evaluation.
The services provided are essential for the operational continuity of the INL Bogota facility.

Sector Analysis

Facilities Support Services fall under the broader commercial and professional services sector. This sector is characterized by a wide range of providers, from large corporations to specialized small businesses. Government contracts in this area often involve building operations, maintenance, custodial services, and minor repairs. The market size for government facilities management is substantial, with agencies consistently requiring these services to maintain their physical infrastructure. This contract represents a small portion of overall federal spending on facilities maintenance, fitting within the typical procurement patterns for operational support at overseas posts.

Small Business Impact

The data indicates that this contract was not awarded as a small business set-aside (ss: false, sb: false). This means that opportunities for small businesses to directly compete for or be subcontracted on this specific award were not mandated by the contract terms. While Olgoonik Worldwide Services LLC may engage small businesses as subcontractors, the absence of a set-aside suggests that larger firms were likely the primary focus of the competition. This could limit the direct economic impact on the small business ecosystem for this particular contract.

Oversight & Accountability

Oversight for this contract would primarily reside with the Department of State's contracting officer and program managers responsible for the INL Bogota facility. Accountability measures would be defined within the contract's statement of work and performance standards. Transparency is facilitated through contract award databases like FPDS, where basic award information is publicly available. Specific details on Inspector General jurisdiction would depend on the agency's internal policies and the nature of any potential investigations into contract performance or compliance.

Related Government Programs

Department of State Facilities Management Contracts
International Narcotics and Law Enforcement (INL) Program Support
Time and Materials Contracts
Facilities Support Services Contracts

Risk Flags

Potential for cost overruns due to Time and Materials pricing.
Limited competition may impact price discovery and value for money.
Lack of specific performance metrics in award data hinders performance assessment.
Scope definition for 'Facilities Support Services' needs careful management.

Frequently Asked Questions

What is this federal contract paying for?

Department of State awarded $389,355.88 to OLGOONIK WORLDWIDE SERVICES LLC. INL BOGOTA - FMT TASK ORDER

Who is the contractor on this award?

The obligated recipient is OLGOONIK WORLDWIDE SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of State (Department of State).

What is the total obligated amount?

The obligated amount is $389,355.88.

What is the period of performance?

Start: 2024-02-26. End: 2025-09-30.

What is the track record of Olgoonik Worldwide Services LLC with federal contracts, particularly in facilities support?

Olgoonik Worldwide Services LLC has a history of receiving federal contracts, primarily with agencies such as the Department of State and Department of Defense. Their contract portfolio often includes services related to base operations, facilities maintenance, and logistics support, particularly in overseas locations. Analyzing their past performance on similar Time and Materials contracts would be crucial to assess their ability to manage costs effectively and deliver services within budget. A review of past performance evaluations and any documented issues or commendations would provide further insight into their reliability and capability in fulfilling facilities support requirements.

How does the pricing structure (Time and Materials) compare to other facilities support contracts of similar scope?

Time and Materials (T&M) contracts, like this one, offer flexibility but can be prone to cost overruns if not rigorously managed. Compared to fixed-price contracts, T&M can sometimes result in higher overall costs for the government, especially if the scope of work is not well-defined or if labor hours are not closely scrutinized. Benchmarking this contract's estimated labor rates and material markups against industry standards and other government T&M contracts for facilities support would be necessary. Agencies often prefer T&M for requirements where the extent or duration of the work is uncertain, but it necessitates strong oversight to ensure fair pricing and prevent contractor inefficiencies from inflating costs.

What are the specific risks associated with the 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES' procurement method?

This procurement method, while aiming for open competition, involves excluding certain potential sources. The primary risk is that the exclusion may have inadvertently limited the pool of highly qualified bidders, potentially leading to less competitive pricing and reduced innovation. The rationale behind the exclusion is critical; if it was based on specific technical requirements or past performance issues with certain vendors, it might be justified. However, if the exclusions were arbitrary or overly broad, it could mean the government did not receive the best possible offer. This method requires careful justification to ensure it serves the government's best interest and does not unduly restrict competition.

What are the key performance indicators (KPIs) for this facilities support contract, and how will they be measured?

The provided data does not specify the Key Performance Indicators (KPIs) for this contract. Typically, for facilities support services, KPIs might include response times for maintenance requests, uptime of critical building systems (e.g., HVAC, power), cleanliness standards, safety compliance rates, and customer satisfaction scores from facility users. The contract's statement of work (SOW) should detail these metrics, along with the methodology for measurement and any associated award fees or penalties. Without defined KPIs and measurement protocols, assessing the contractor's performance and ensuring value for money becomes significantly more challenging.

What is the historical spending trend for facilities support services at the INL Bogota facility or similar State Department overseas posts?

Analyzing historical spending for facilities support at the INL Bogota facility or comparable State Department overseas posts would provide valuable context for this $389K award. Consistent or increasing spending in this category might indicate growing needs or inflationary pressures, while decreasing spending could suggest efficiency gains or scope reductions. Understanding past contract values, durations, and the number of competitors involved in previous procurements for similar services would help determine if the current award is competitive and represents good value. This historical data is essential for identifying trends and potential anomalies in federal spending patterns for essential operational support.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 19AQMM22R0154

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 3201 C ST STE 700, ANCHORAGE, AK, 99503

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $508,780

Exercised Options: $508,780

Current Obligation: $389,356

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 19AQMM23D0049

IDV Type: IDC

Timeline