Forest Service awards $38.5K annual HVAC service contract to Brown Point Facility Management Solutions

Contract Overview

Contract Amount: $38,468 ($38.5K)

Contractor: Brown Point Facility Management Solutions, LLC

Awarding Agency: Department of Agriculture

Start Date: 2025-09-05

End Date: 2027-05-31

Contract Duration: 633 days

Daily Burn Rate: $61/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 6

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: NRE-1730: APPROVED 7/15/2025 GMNF HVAC ANNUAL SERVICE

Place of Performance

Location: RUTLAND, RUTLAND County, VERMONT, 05701

State: Vermont Government Spending

Plain-Language Summary

Department of Agriculture obligated $38,467.87 to BROWN POINT FACILITY MANAGEMENT SOLUTIONS, LLC for work described as: NRE-1730: APPROVED 7/15/2025 GMNF HVAC ANNUAL SERVICE Key points: 1. Contract awarded under Simplified Acquisition Procedures (SAP), suggesting a focus on smaller value procurements. 2. The contract duration of 633 days (approx. 21 months) provides a stable service period. 3. The firm fixed-price contract type offers cost certainty for the Forest Service. 4. Awarded to a single vendor, Brown Point Facility Management Solutions, LLC. 5. The North American Industry Classification System (NAICS) code 238220 indicates services related to plumbing, heating, and air-conditioning. 6. The contract is for annual HVAC service, crucial for maintaining facility operational efficiency.

Value Assessment

Rating: good

The contract value of approximately $38.5K for a period of 633 days appears reasonable for annual HVAC maintenance services. Benchmarking against similar contracts for facility maintenance in the federal sector would provide a more precise value-for-money assessment. However, given the relatively small dollar amount and the nature of the service, it is likely within an acceptable range for routine maintenance.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP (Simplified Acquisition Procedures), which typically involves a less formal solicitation process than full and open competition. While the data indicates 6 bids were received, the specific competition dynamics under SAP can vary. The number of bidders suggests some level of market interest, but it does not guarantee the most competitive pricing achievable through broader solicitations.

Taxpayer Impact: Competing under SAP for smaller procurements like this aims to balance efficiency with fair pricing. Receiving multiple bids helps ensure taxpayers are not overpaying for essential services, even within this streamlined acquisition pathway.

Public Impact

The Forest Service benefits from reliable HVAC maintenance, ensuring operational continuity at the Brown Point Facility. This contract supports the delivery of essential facility management services. The geographic impact is localized to Vermont, where the facility is located. The contract supports the workforce of Brown Point Facility Management Solutions, LLC.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for limited competition due to SAP procedures, which might not always yield the lowest possible price.
Reliance on a single vendor for critical HVAC services could pose a risk if the vendor experiences performance issues or financial instability.

Positive Signals

The firm fixed-price contract provides budget certainty for the Forest Service.
Multiple bids received (6) indicate a degree of market engagement for this service.
The contract duration of over 1.5 years offers consistent service delivery.

Sector Analysis

The HVAC services sector within federal contracting is a consistent area of spending, supporting the maintenance and operation of government facilities. This contract falls under the broader construction and facilities maintenance industry, specifically focusing on mechanical systems. Comparable spending benchmarks for annual HVAC service contracts can vary significantly based on facility size, complexity, and geographic location, but this award appears to be for a smaller-scale operation.

Small Business Impact

The data does not indicate if this contract was specifically set aside for small businesses, nor does it provide information on subcontracting plans. Given the small dollar value, it is plausible that the prime contractor is a small business, but further details would be needed to confirm its impact on the small business ecosystem.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Agriculture's Forest Service contracting officers and program managers. The firm fixed-price nature of the contract simplifies some aspects of oversight by focusing on deliverable completion. Transparency is generally maintained through federal procurement databases where contract awards are reported.

Related Government Programs

Federal Facilities Maintenance Contracts
HVAC Services
Forest Service Operations Support
Simplified Acquisition Procedures Contracts

Risk Flags

Potential for limited competition under SAP
Contractor performance risk

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $38,467.87 to BROWN POINT FACILITY MANAGEMENT SOLUTIONS, LLC. NRE-1730: APPROVED 7/15/2025 GMNF HVAC ANNUAL SERVICE

Who is the contractor on this award?

The obligated recipient is BROWN POINT FACILITY MANAGEMENT SOLUTIONS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $38,467.87.

What is the period of performance?

Start: 2025-09-05. End: 2027-05-31.

What is the track record of Brown Point Facility Management Solutions, LLC with federal contracts?

Information regarding the specific track record of Brown Point Facility Management Solutions, LLC with federal contracts is not detailed in the provided data. To assess their performance, one would typically review past contract awards, performance evaluations (such as Past Performance Information), and any documented disputes or terminations. A thorough review would involve searching federal procurement databases like SAM.gov and FPDS-NG for their contract history, payment timeliness, and any reported issues. Without this historical data, it is difficult to definitively assess their reliability and past performance in fulfilling federal obligations.

How does the awarded price compare to market rates for similar HVAC services?

The provided data does not include specific market rate benchmarks for HVAC services in Vermont or comparable regions. The contract value of approximately $38.5K for a 633-day period (roughly $730 per month) for annual service needs to be compared against industry pricing for similar facility types and service scopes. Factors such as the number of units, complexity of the systems, response time requirements, and included services (preventative maintenance, emergency repairs) significantly influence pricing. A detailed market analysis or consultation with industry experts would be necessary to determine if this price represents good value for money.

What are the primary risks associated with this contract?

The primary risks associated with this contract include potential performance issues from the contractor, Brown Point Facility Management Solutions, LLC, leading to disruptions in HVAC services. Given the firm fixed-price nature, there's a risk that the contractor might cut corners on service quality to maintain profitability if costs exceed expectations. Another risk is the potential for limited competition, as indicated by the use of SAP, which might mean the government did not secure the absolute lowest price. Finally, reliance on a single vendor for critical infrastructure maintenance could pose a continuity risk if the vendor faces unforeseen operational challenges.

How effective is the Forest Service in managing HVAC service contracts of this size?

The effectiveness of the Forest Service in managing HVAC service contracts of this size is difficult to ascertain solely from this award notice. The use of SAP suggests a streamlined approach for smaller procurements, which can be efficient. The presence of a firm fixed-price contract and multiple bids (6) are positive indicators of a structured procurement process. However, true effectiveness would be measured by the consistent delivery of quality services, adherence to budget, and minimal disruptions over the contract's life. Ongoing contract administration, performance monitoring, and timely issue resolution by the Forest Service contracting officer's representative are crucial for ensuring effectiveness.

What are the historical spending patterns for HVAC services by the Forest Service?

Historical spending patterns for HVAC services by the Forest Service are not detailed in the provided data. To analyze this, one would need to examine aggregated contract data over several fiscal years, looking at the total amount spent on HVAC maintenance and repair across various regions and facilities. This analysis would reveal trends in contract values, types of services procured (e.g., preventative maintenance vs. emergency repairs), common contractors, and the prevalence of different contract types (e.g., competed vs. sole-source). Understanding these patterns helps in budgeting, strategic sourcing, and identifying potential areas for cost savings or efficiency improvements.

What is the significance of the North American Industry Classification System (NAICS) code 238220 for this contract?

The NAICS code 238220, 'Plumbing, Heating, and Air-Conditioning Contractors,' is significant because it precisely categorizes the type of services being procured. This code helps classify the contractor's business activities and ensures that the procurement process targets companies with the appropriate expertise. For the Forest Service, it signifies that they are engaging a specialized firm equipped to handle the technical requirements of maintaining HVAC systems. This classification is crucial for market research, competition analysis, and ensuring that the awarded contractor possesses the necessary licenses, certifications, and experience in this specific trade.

Industry Classification

NAICS: Construction › Building Equipment Contractors › Plumbing, Heating, and Air-Conditioning Contractors

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 12444325Q0041

Offers Received: 6

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 614 GEORGE WASHINGTON HWY, LINCOLN, RI, 02865

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $102,914

Exercised Options: $38,468

Current Obligation: $38,468

Actual Outlays: $15,711

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline