Forest Service awards $1.76M janitorial contract to Reliance Contractors Inc. for Mt Adams Ranger District

Contract Overview

Contract Amount: $17,620 ($17.6K)

Contractor: Reliance Contractors Inc

Awarding Agency: Department of Agriculture

Start Date: 2026-04-09

End Date: 2027-03-31

Contract Duration: 356 days

Daily Burn Rate: $49/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 20

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: RE-ESTABLISH CLEANING SERVICES AT MT ADAMS RANGER DISTRICT OFFICES. BASE YEAR.

Place of Performance

Location: TROUT LAKE, KLICKITAT County, WASHINGTON, 98650

State: Washington Government Spending

Plain-Language Summary

Department of Agriculture obligated $17,620 to RELIANCE CONTRACTORS INC for work described as: RE-ESTABLISH CLEANING SERVICES AT MT ADAMS RANGER DISTRICT OFFICES. BASE YEAR. Key points: 1. The contract's firm-fixed-price structure aims to control costs for cleaning services. 2. Competition dynamics for this contract are not detailed, impacting price discovery assessment. 3. The contract duration of approximately one year presents a moderate performance risk. 4. This award falls within the janitorial services sector, a common government procurement area. 5. Geographic focus on Washington state may limit broader market comparisons. 6. The absence of small business set-aside indicates a focus on larger or specialized providers.

Value Assessment

Rating: fair

The awarded amount of $1.76 million for a base year of janitorial services appears within a reasonable range for federal contracts of this nature, though specific benchmarks are unavailable without more detailed service scope. The firm-fixed-price contract type suggests an attempt to manage cost predictability. However, without data on the number of bids received or the specific services included, a comprehensive value-for-money assessment is challenging. Comparisons to similar contracts for facilities of comparable size and complexity within the Forest Service or other agencies would be necessary for a more robust evaluation.

Cost Per Unit: N/A

Competition Analysis

Competition Level: unknown

The contract was competed under SAP (Simplified Acquisition Procedures), which typically involves a less formal bidding process than full and open competition. While this can expedite procurement, it may not always yield the most competitive pricing. The number of bidders is not specified, making it difficult to assess the level of competition. A limited number of bidders could suggest a less competitive market for these specific services or a narrow scope that attracted fewer offers.

Taxpayer Impact: The level of competition directly impacts taxpayer value. Higher competition generally leads to lower prices, while limited competition can result in higher costs for the government.

Public Impact

Federal employees and visitors at the Mt Adams Ranger District offices in Washington will benefit from maintained cleanliness and hygiene. Essential janitorial and cleaning services will be delivered to ensure a functional and sanitary work environment. The geographic impact is localized to the Mt Adams Ranger District in Washington state. The contract supports jobs within the cleaning and janitorial services industry, likely benefiting local workers in Washington.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed competition information hinders assessment of optimal pricing.
Performance standards and quality control metrics are not explicitly detailed, posing a potential risk to service quality.
The contract's scope and specific service requirements are not fully elaborated, making it difficult to gauge true value.
Reliance on SAP suggests potentially less rigorous vetting of contractor capabilities compared to larger procurement vehicles.

Positive Signals

Firm-fixed-price contract provides cost certainty for the government.
Award to a single contractor streamlines management and accountability.
The contract specifies a clear end date, allowing for future re-competition and potential for improved terms.
Services are essential for maintaining federal facilities, ensuring operational continuity.

Sector Analysis

The janitorial services sector is a significant component of the government's procurement landscape, encompassing a wide range of cleaning and maintenance activities for federal facilities. This contract, valued at approximately $1.76 million for its base year, falls within the typical range for such services. The market for janitorial services is generally competitive, with many providers capable of fulfilling these needs. However, specialized requirements or geographic limitations can influence the competitive landscape. Benchmarking this contract against similar-sized facilities or specific service level agreements within the Forest Service or other land management agencies would provide further context on its market positioning.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). This suggests that the procurement process either did not prioritize small business participation or that the nature of the services required, or the bidding process under SAP, did not specifically encourage or result in small business awards. Consequently, the direct impact on the small business ecosystem for this specific contract is likely minimal, with no explicit subcontracting requirements for small businesses mentioned.

Oversight & Accountability

Oversight for this contract would primarily fall under the U.S. Forest Service contracting officers and program managers responsible for facilities maintenance at the Mt Adams Ranger District. Accountability measures are inherent in the firm-fixed-price contract type, which obligates the contractor to deliver specified services for an agreed-upon price. Transparency is facilitated through federal procurement databases where contract awards are typically published. However, specific details regarding performance monitoring, quality assurance surveillance plans, or the involvement of an Inspector General are not provided in the summary data.

Related Government Programs

Federal Building Maintenance Contracts
National Forest Service Operations
Janitorial and Cleaning Services Procurement
Simplified Acquisition Procedures (SAP) Awards

Risk Flags

Potential for service quality degradation due to fixed-price structure.
Limited transparency on competition level under SAP.
Lack of detailed performance metrics in summary data.
Geographic concentration may limit broader market comparisons.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $17,620 to RELIANCE CONTRACTORS INC. RE-ESTABLISH CLEANING SERVICES AT MT ADAMS RANGER DISTRICT OFFICES. BASE YEAR.

Who is the contractor on this award?

The obligated recipient is RELIANCE CONTRACTORS INC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $17,620.

What is the period of performance?

Start: 2026-04-09. End: 2027-03-31.

What is the track record of Reliance Contractors Inc. with federal contracts, particularly for janitorial services?

Information regarding the specific track record of Reliance Contractors Inc. with federal contracts, especially concerning janitorial services, is not detailed in the provided data. A comprehensive analysis would require accessing federal procurement databases (like SAM.gov or FPDS) to review past performance, contract history, any past performance issues, and awards received by this specific entity. Understanding their experience with similar-sized contracts, their performance ratings on previous federal engagements, and their history with the Forest Service or other agencies would be crucial for assessing their reliability and capability to fulfill this current contract effectively. Without this historical data, it's difficult to gauge their established performance level within the federal contracting space.

How does the awarded amount compare to market rates for similar janitorial services in Washington state?

The provided data does not include specific details on the scope of services or the exact square footage to be cleaned, making a direct comparison to market rates challenging. However, the base year award of $1.76 million for janitorial services at a ranger district suggests a substantial scope, potentially covering multiple buildings or extensive grounds. To benchmark this against market rates in Washington state, one would need to gather data on average janitorial service costs per square foot or per building type in that region. Factors such as the frequency of cleaning, specialized services (e.g., deep cleaning, waste management), and the specific security requirements of a federal facility would also influence market pricing. A preliminary assessment would involve comparing this contract's estimated annual cost against industry reports or local service provider quotes for comparable commercial or government facilities.

What are the primary risks associated with this firm-fixed-price contract for janitorial services?

The primary risks associated with this firm-fixed-price contract for janitorial services revolve around potential quality degradation and contractor profitability. While the fixed price provides cost certainty for the government, it can incentivize the contractor to cut corners on service quality to maximize profit, especially if initial cost estimations were too low or if operational costs increase unexpectedly. If the scope of work is not meticulously defined, the contractor might interpret it narrowly, leading to services that don't fully meet the agency's needs. Conversely, if the scope is underestimated by the contractor, they may struggle to remain profitable, potentially leading to performance issues or even contract termination. Effective oversight and clear performance metrics are crucial to mitigate these risks.

What is the historical spending pattern for janitorial services at the Mt Adams Ranger District or similar Forest Service facilities?

The provided data does not contain historical spending patterns for janitorial services at the Mt Adams Ranger District or comparable Forest Service facilities. To establish such a pattern, one would need to analyze past contract awards for cleaning and maintenance services at this specific location or within similar ranger districts across the Forest Service. Key metrics to examine would include the annual spending on these services over several years, the number and value of contracts awarded, the types of contractors utilized (e.g., large vs. small businesses), and whether contracts were competed or sole-sourced. Understanding historical spending can reveal trends in cost escalation, contractor stability, and the overall investment in facility maintenance, providing context for the current $1.76 million award.

How does the use of Simplified Acquisition Procedures (SAP) impact the transparency and competitiveness of this contract award?

The use of Simplified Acquisition Procedures (SAP) for this contract award, valued at $1.76 million (which falls within the SAP threshold of $250,000 up to $8.5 million for certain services), generally implies a less formal and potentially faster procurement process compared to full and open competition. While SAP aims to increase efficiency for smaller procurements, it can sometimes lead to reduced transparency and potentially less robust competition. The specific number of bidders is not disclosed, which is common under SAP where formal solicitations and public bid openings are not always required. This can limit the public's ability to scrutinize the competitive landscape and may result in less aggressive pricing than what might be achieved through a more extensive competitive process. However, agencies are still expected to promote competition to the maximum extent practicable within the SAP framework.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 20

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Reliance Contractors Inc.

Address: 200 SE 1ST ST STE 306, MIAMI, FL, 33131

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $74,900

Exercised Options: $17,620

Current Obligation: $17,620

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline