USDA awards $985K VTC maintenance contract to Colossal Contracting LLC under full and open competition

Contract Overview

Contract Amount: $98,495 ($98.5K)

Contractor: Colossal Contracting LLC

Awarding Agency: Department of Agriculture

Start Date: 2025-09-30

End Date: 2027-09-29

Contract Duration: 729 days

Daily Burn Rate: $135/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 4

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: ANNUAL VTC MAINTENANCE AND SUPPORT UNDER USDA CONTRACT 12314424A0023

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20250

State: District of Columbia Government Spending

Plain-Language Summary

Department of Agriculture obligated $98,494.81 to COLOSSAL CONTRACTING LLC for work described as: ANNUAL VTC MAINTENANCE AND SUPPORT UNDER USDA CONTRACT 12314424A0023 Key points: 1. Contract value is $984,948.10 over two years. 2. Competition was full and open, suggesting market-driven pricing. 3. Risk appears moderate given the service type and contract duration. 4. IT services sector, specifically computer related services.

Value Assessment

Rating: good

The contract value of $984,948.10 for two years of VTC maintenance and support appears reasonable. Benchmarking against similar IT support contracts would provide a more precise assessment, but the full and open competition suggests a competitive price was likely achieved.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating multiple bidders participated. This method generally leads to better price discovery and ensures the government receives competitive pricing for the services rendered.

Taxpayer Impact: Taxpayers benefit from competitive pricing achieved through full and open competition, ensuring funds are used efficiently for essential VTC maintenance and support.

Public Impact

Ensures continued operation of Video Teleconferencing (VTC) systems for the Food Safety and Inspection Service. Supports critical communication infrastructure for USDA operations. Potential for improved collaboration and efficiency through reliable VTC services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if specialized knowledge is required.
Reliance on a single vendor for critical IT support.

Positive Signals

Full and open competition promotes fair pricing.
Firm Fixed Price contract provides cost certainty.
Contract duration is reasonable for maintenance services.

Sector Analysis

This contract falls within the IT services sector, specifically 'Other Computer Related Services' (NAICS 541519). Spending in this area is substantial across government, supporting essential digital infrastructure and operations. Benchmarks for similar VTC maintenance contracts vary widely based on scope and duration.

Small Business Impact

The contract was awarded to Colossal Contracting LLC, and it is noted that small business participation (sb) is false. This indicates that small businesses were not directly involved in this specific award, which could be an area for future consideration in contract planning.

Oversight & Accountability

The Food Safety and Inspection Service is responsible for overseeing this contract. The use of a BPA Call suggests a streamlined process, but oversight is crucial to ensure performance standards and value for money are met throughout the contract term.

Related Government Programs

Other Computer Related Services
Department of Agriculture Contracting
Food Safety and Inspection Service Programs

Risk Flags

Lack of small business participation.
Potential for vendor lock-in.
Reliance on contractor for critical IT infrastructure.
Need for robust performance monitoring.

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $98,494.81 to COLOSSAL CONTRACTING LLC. ANNUAL VTC MAINTENANCE AND SUPPORT UNDER USDA CONTRACT 12314424A0023

Who is the contractor on this award?

The obligated recipient is COLOSSAL CONTRACTING LLC.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Food Safety and Inspection Service).

What is the total obligated amount?

The obligated amount is $98,494.81.

What is the period of performance?

Start: 2025-09-30. End: 2027-09-29.

What is the specific scope of 'VTC maintenance and support' covered by this contract, and how does it align with the agency's operational needs?

The contract details the scope of 'VTC maintenance and support' under USDA Contract 12314424A0023. This likely includes routine upkeep, troubleshooting, software updates, and potentially hardware repairs for the agency's Video Teleconferencing systems. The Food Safety and Inspection Service relies on these systems for critical communications, inter-agency collaboration, and remote inspections, making this support essential for their mission effectiveness.

Given the firm fixed price structure, what are the potential risks associated with scope creep or unforeseen technical issues impacting the contractor's profitability and service delivery?

A firm fixed price contract shifts the risk of cost overruns to the contractor. However, unforeseen technical issues or poorly defined scope could lead to disputes or a contractor attempting to cut corners to maintain profitability, potentially impacting service quality. Clear performance metrics and robust oversight are crucial to mitigate these risks and ensure consistent delivery of VTC maintenance and support.

How will the effectiveness of the VTC maintenance and support be measured to ensure optimal performance and value for the USDA?

Effectiveness will likely be measured through key performance indicators (KPIs) outlined in the contract, such as system uptime, response times for support requests, resolution rates for technical issues, and user satisfaction surveys. Regular performance reviews between the agency and Colossal Contracting LLC will be essential to track progress against these metrics and ensure the VTC systems are operating optimally, providing reliable communication for the Food Safety and Inspection Service.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - NETWORK

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 123A9425Q0043

Offers Received: 4

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 304 HARRY S TRUMAN PKWY, ANNAPOLIS, MD, 21401

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $269,338

Exercised Options: $98,495

Current Obligation: $98,495

Actual Outlays: $15,943

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 12314424A0023

IDV Type: BPA

Timeline