Department of State awards $44.3M contract for Bureau of Consular Affairs website support to VMD Systems Integrators
Contract Overview
Contract Amount: $44,287,057 ($44.3M)
Contractor: VMD Systems Integrators, LLC
Awarding Agency: Department of State
Start Date: 2014-09-30
End Date: 2020-09-29
Contract Duration: 2,191 days
Daily Burn Rate: $20.2K/day
Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Number of Offers Received: 10
Pricing Type: TIME AND MATERIALS
Sector: IT
Official Description: OTHER FUNCTIONS IGF::OT::IGF WEBSITE SERVICE SUPPORT FOR THE BUREAU OF CONSULAR AFFAIRS, CONSULAR SYSTEMS DIVISION; BASE PLUS FOUR (4) OPTION YEARS.
Place of Performance
Location: RESTON, FAIRFAX County, VIRGINIA, 20191
State: Virginia Government Spending
Plain-Language Summary
Department of State obligated $44.3 million to VMD SYSTEMS INTEGRATORS, LLC for work described as: OTHER FUNCTIONS IGF::OT::IGF WEBSITE SERVICE SUPPORT FOR THE BUREAU OF CONSULAR AFFAIRS, CONSULAR SYSTEMS DIVISION; BASE PLUS FOUR (4) OPTION YEARS. Key points: 1. Contract awarded to VMD Systems Integrators, LLC for website support services. 2. The contract has a base period and four option years, totaling 2191 days. 3. The award was made under full and open competition after exclusion of sources. 4. The primary sector is IT services, specifically Computer Systems Design Services.
Value Assessment
Rating: fair
The contract value of $44.3M over approximately 6 years suggests a moderate annual spend. Benchmarking against similar IT support contracts would be necessary for a precise pricing assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded through full and open competition after exclusion of sources, indicating a competitive bidding process. This method generally promotes price discovery and potentially better pricing.
Taxpayer Impact: Taxpayer funds are being used for essential IT support services for the Bureau of Consular Affairs, aiming to ensure the functionality of critical systems.
Public Impact
Ensures continued operation and support for the Bureau of Consular Affairs' IT systems. Supports the digital infrastructure for consular services, impacting passport and visa processing. Provides employment for VMD Systems Integrators, LLC and its subcontractors. The contract duration of nearly six years suggests a long-term need for these services.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Contract duration is long, potentially locking in pricing.
- Specific performance metrics and service level agreements are not detailed.
- Reliance on a single vendor for critical IT support.
Positive Signals
- Awarded through full and open competition.
- Supports essential government functions.
- Clear contract structure with base and option years.
Sector Analysis
This contract falls within the Information Technology sector, specifically Computer Systems Design Services. Spending in this area is substantial across government, with IT support being a constant requirement.
Small Business Impact
The data indicates that the prime contractor is VMD Systems Integrators, LLC. There is no explicit information provided regarding small business participation or subcontracting goals within this contract.
Oversight & Accountability
The Department of State is responsible for oversight of this contract. The contract's duration and the nature of IT support services necessitate ongoing monitoring to ensure performance and value.
Related Government Programs
- Computer Systems Design Services
- Department of State Contracting
- Department of State Programs
Risk Flags
- Long contract duration may limit flexibility.
- Potential for vendor lock-in.
- Lack of detailed performance metrics in summary.
- Dependence on a single vendor for critical systems.
Tags
computer-systems-design-services, department-of-state, va, delivery-order, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $44.3 million to VMD SYSTEMS INTEGRATORS, LLC. OTHER FUNCTIONS IGF::OT::IGF WEBSITE SERVICE SUPPORT FOR THE BUREAU OF CONSULAR AFFAIRS, CONSULAR SYSTEMS DIVISION; BASE PLUS FOUR (4) OPTION YEARS.
Who is the contractor on this award?
The obligated recipient is VMD SYSTEMS INTEGRATORS, LLC.
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $44.3 million.
What is the period of performance?
Start: 2014-09-30. End: 2020-09-29.
What specific IT systems and services are covered under this contract, and how critical are they to the Bureau of Consular Affairs' mission?
The contract covers website service support for the Bureau of Consular Affairs' Consular Systems Division. This likely includes maintenance, updates, and potentially development for public-facing websites and internal systems critical for passport issuance, visa processing, and other consular operations. The exact scope would need further clarification from the contract details.
How does the awarded price compare to industry benchmarks for similar IT support contracts, considering the scope and duration?
Without detailed scope of work and specific service level agreements, a precise benchmark is difficult. However, the annual value of approximately $7.5M ($44.3M / 6 years) for comprehensive IT support for a major government bureau seems within a reasonable range, assuming robust service delivery.
What mechanisms are in place to ensure the continued effectiveness and adaptability of the IT services provided over the contract's six-year period?
The contract includes option years, allowing for adjustments and potential re-evaluation of services. However, specific provisions for technology refresh, performance reviews, and contractor accountability for maintaining service effectiveness over the long term would be crucial for ensuring ongoing value.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Systems Design Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 10
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Parent Company: VMD Systems Integrators LLC
Address: 4114 LEGATO RD STE 700, FAIRFAX, VA, 22033
Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations, Subchapter S Corporation, Indian (Subcontinent) American Owned Business, U.S.-Owned Business, Woman Owned Business
Financial Breakdown
Contract Ceiling: $62,807,293
Exercised Options: $48,700,617
Current Obligation: $44,287,057
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS06F1014Z
IDV Type: GWAC
Timeline
Start Date: 2014-09-30
Current End Date: 2020-09-29
Potential End Date: 2020-09-29 00:00:00
Last Modified: 2023-06-22
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