State Department Spends $31.5M on IT Support Services with Stanley Associates, Inc
Contract Overview
Contract Amount: $31,556,984 ($31.6M)
Contractor: Stanley Associates, Inc.
Awarding Agency: Department of State
Start Date: 2009-02-04
End Date: 2018-09-28
Contract Duration: 3,523 days
Daily Burn Rate: $9.0K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: PPT SUPPORT SERVICES
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20520
Plain-Language Summary
Department of State obligated $31.6 million to STANLEY ASSOCIATES, INC. for work described as: PPT SUPPORT SERVICES Key points: 1. Significant contract value of $31.5 million over nearly a decade. 2. Stanley Associates, Inc. secured the contract through full and open competition. 3. The contract covers Computer Facilities Management Services, a critical IT function. 4. Fixed-price contract type aims to control costs, but long duration poses risk.
Value Assessment
Rating: fair
The contract value of $31.5 million over 9.5 years averages approximately $3.3 million annually. Benchmarking this against similar IT support contracts is difficult without more granular data on service scope and performance metrics. However, the long duration suggests potential for cost escalation if not managed effectively.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, indicating a robust price discovery process. This method generally leads to more competitive pricing as multiple vendors can bid. The delivery order structure within this framework allows for flexibility in tasking.
Taxpayer Impact: While competition is positive for taxpayer value, the long contract duration and potential for scope creep could impact overall cost-effectiveness over time.
Public Impact
Ensures continuity of essential IT infrastructure management for the Department of State. Supports critical government operations by maintaining computer facilities. Long-term nature of the contract provides stability for service delivery. Potential for vendor lock-in or complacency over the extended period.
Waste & Efficiency Indicators
Waste Risk Score: 75 / 10
Warning Flags
- Long contract duration (9.5 years) increases risk of cost overruns and reduced innovation.
- Lack of specific performance metrics makes it hard to assess value for money.
- Potential for vendor complacency due to extended engagement.
Positive Signals
- Awarded via full and open competition, suggesting competitive pricing.
- Firm fixed-price contract type helps manage cost certainty.
- Consistent IT support for critical government functions.
Sector Analysis
This contract falls within the IT services sector, specifically Computer Facilities Management. Spending in this area is crucial for government operations. Benchmarks for IT support services vary widely based on scope, complexity, and duration, but a nearly decade-long contract at this value warrants scrutiny for ongoing value.
Small Business Impact
The data indicates this contract was not awarded to small businesses (ss: false, sb: false). While large contracts often go to prime contractors, opportunities for small businesses may exist further down the subcontracting chain, which is not detailed here.
Oversight & Accountability
The contract was awarded through full and open competition, suggesting initial oversight in the procurement process. However, the long duration necessitates ongoing monitoring by the Department of State to ensure performance, manage scope, and verify continued cost-effectiveness.
Related Government Programs
- Computer Facilities Management Services
- Department of State Contracting
- Department of State Programs
Risk Flags
- Long contract duration (9.5 years).
- Potential for vendor lock-in.
- Lack of specific performance metrics in summary data.
- Risk of service obsolescence due to long term.
- Limited visibility into subcontracting opportunities for small businesses.
Tags
computer-facilities-management-services, department-of-state, dc, delivery-order, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of State awarded $31.6 million to STANLEY ASSOCIATES, INC.. PPT SUPPORT SERVICES
Who is the contractor on this award?
The obligated recipient is STANLEY ASSOCIATES, INC..
Which agency awarded this contract?
Awarding agency: Department of State (Department of State).
What is the total obligated amount?
The obligated amount is $31.6 million.
What is the period of performance?
Start: 2009-02-04. End: 2018-09-28.
How does the annual cost of this contract compare to industry benchmarks for similar IT facilities management services, considering the specific scope and service levels provided?
Benchmarking this contract's annual cost of approximately $3.3 million requires detailed comparison against industry standards for Computer Facilities Management Services (NAICS 541513). Factors like geographic location (District of Columbia), specific infrastructure managed (servers, networks, data centers), security requirements, and uptime guarantees are critical. Without this granular detail, a precise comparison is challenging, but the long duration suggests a need for vigilant cost management to ensure it remains competitive.
What are the key performance indicators (KPIs) and service level agreements (SLAs) associated with this contract, and how has Stanley Associates performed against them over its duration?
The provided data does not specify the KPIs or SLAs for this contract. Effective oversight requires clearly defined metrics for performance, such as system uptime, response times for issues, and successful maintenance completion. Regular performance reviews against these metrics are crucial to ensure the Department of State is receiving the contracted value and to identify any potential risks or areas for improvement.
Given the contract's length (2009-2018), what mechanisms were in place to ensure the services remained relevant and cost-effective as technology evolved?
The contract's significant duration spanning nearly a decade suggests a need for robust contract modification and review processes to adapt to technological advancements. Mechanisms like regular scope reviews, potential for re-negotiation of terms, or incorporation of new technologies through contract modifications would be essential. Without explicit details on such adaptations, there's a risk that the services provided became outdated or less cost-effective over time compared to newer solutions.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Computer Facilities Management Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Parent Company: CGI Inc (UEI: 248513116)
Address: 3101 WILSON BLVD STE 700, ARLINGTON, VA, 22201
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business
Financial Breakdown
Contract Ceiling: $31,556,984
Exercised Options: $31,556,984
Current Obligation: $31,556,984
Contract Characteristics
Commercial Item: COMMERCIAL ITEM PROCEDURES NOT USED
Parent Contract
Parent Award PIID: SAQMMA08D0051
IDV Type: IDC
Timeline
Start Date: 2009-02-04
Current End Date: 2018-09-28
Potential End Date: 2018-09-28 00:00:00
Last Modified: 2018-09-29
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