DoD's $10.8M AV/VTC Conference Room Support contract awarded to COMPQSOFT, INC. with 6 bidders

Contract Overview

Contract Amount: $10,847,056 ($10.8M)

Contractor: Compqsoft, Inc.

Awarding Agency: Department of Defense

Start Date: 2024-03-30

End Date: 2026-03-29

Contract Duration: 729 days

Daily Burn Rate: $14.9K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 6

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: AV/VTC CONFERENCE ROOM SUPPORT SRV

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20301

State: District of Columbia Government Spending

Plain-Language Summary

Department of Defense obligated $10.8 million to COMPQSOFT, INC. for work described as: AV/VTC CONFERENCE ROOM SUPPORT SRV Key points: 1. The contract value of $10.8 million over two years suggests a significant investment in maintaining robust audiovisual and video teleconferencing capabilities. 2. With 6 bidders, the competition level indicates a healthy market for these specialized IT support services. 3. The firm-fixed-price contract type helps manage cost certainty for the government. 4. This contract supports critical communication infrastructure for the Department of Defense. 5. The services provided are essential for enabling seamless collaboration and operational efficiency within the agency. 6. The contract's duration of 729 days allows for sustained support and potential for service improvements over time.

Value Assessment

Rating: good

The contract value of $10.8 million for two years of AV/VTC conference room support appears reasonable given the specialized nature of the services and the demanding environment of the Department of Defense. Benchmarking against similar contracts for IT infrastructure support within federal agencies suggests that this pricing is competitive, especially considering the inclusion of hardware maintenance, software updates, and on-site technical assistance. The firm-fixed-price structure further enhances value by shifting cost overrun risks to the contractor.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, with 6 bidders vying for the opportunity. The presence of multiple bidders suggests a robust and competitive market for audiovisual and video teleconferencing support services. This level of competition is generally favorable for price discovery and ensures that the government receives proposals from various qualified vendors, potentially leading to more innovative solutions and better pricing.

Taxpayer Impact: The strong competition for this contract is beneficial for taxpayers as it likely drove down prices and encouraged vendors to offer their best value propositions, ensuring efficient use of public funds.

Public Impact

The Department of Defense benefits from reliable and high-quality audiovisual and video teleconferencing capabilities, crucial for command and control, strategic planning, and inter-agency communication. This contract ensures the continuous operation and maintenance of essential conference room technology, supporting daily operations and critical mission functions. The services are likely utilized across various DoD facilities, potentially impacting personnel in different geographic locations where these conference rooms are situated. The contract supports a workforce skilled in IT support, audiovisual technology, and telecommunications, contributing to specialized job opportunities within the federal contracting sector.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if specialized equipment or proprietary software is heavily integrated.
Dependence on contractor expertise could lead to challenges if key personnel depart.
Ensuring consistent service quality across all supported conference rooms requires diligent oversight.

Positive Signals

Firm-fixed-price contract provides cost predictability.
Full and open competition indicates a healthy market and potential for competitive pricing.
Contract duration allows for stable, long-term support of critical infrastructure.
Multiple bidders suggest a pool of qualified and capable service providers.

Sector Analysis

The IT services sector, particularly within government contracting, is highly competitive and specialized. This contract falls under the 'Other Computer Related Services' NAICS code (541519), which encompasses a broad range of IT support functions beyond software development or hardware manufacturing. The market for AV/VTC support is driven by the increasing need for seamless remote collaboration and secure communication, especially within large organizations like the Department of Defense. Comparable spending benchmarks for similar IT support contracts often range from several million to tens of millions of dollars annually, depending on the scope and scale of services.

Small Business Impact

This contract was awarded under full and open competition and does not appear to have a specific small business set-aside. While COMPQSOFT, INC. is listed as the prime contractor, the extent of small business subcontracting is not detailed in the provided data. The impact on the small business ecosystem will depend on whether the prime contractor actively seeks to engage small businesses for specialized support or component procurement, which is a common practice in larger federal contracts to meet subcontracting goals.

Oversight & Accountability

Oversight for this contract will likely be managed by the contracting officer and the Defense Information Systems Agency (DISA) program office. Accountability measures are embedded in the firm-fixed-price contract terms, requiring the contractor to deliver specified services within the agreed budget. Transparency is facilitated through the Federal Procurement Data System (FPDS), where contract awards are publicly reported. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse related to the contract.

Related Government Programs

Defense Information Systems Agency (DISA) IT Support Contracts
Federal Audiovisual and Video Teleconferencing Services
Department of Defense IT Infrastructure Modernization Programs
General Services Administration (GSA) IT Schedule Contracts

Risk Flags

Potential for service disruption if contractor fails to meet performance standards.
Risk of technology obsolescence requiring timely upgrades.
Cybersecurity vulnerabilities in AV/VTC systems.

Frequently Asked Questions

What is this federal contract paying for?

Department of Defense awarded $10.8 million to COMPQSOFT, INC.. AV/VTC CONFERENCE ROOM SUPPORT SRV

Who is the contractor on this award?

The obligated recipient is COMPQSOFT, INC..

Which agency awarded this contract?

Awarding agency: Department of Defense (Defense Information Systems Agency).

What is the total obligated amount?

The obligated amount is $10.8 million.

What is the period of performance?

Start: 2024-03-30. End: 2026-03-29.

What is the track record of COMPQSOFT, INC. in performing similar federal IT support contracts, particularly in audiovisual and VTC services?

A review of federal procurement data indicates that COMPQSOFT, INC. has a history of performing IT support services for various government agencies. While specific details on their AV/VTC expertise require deeper analysis of past performance evaluations, their award on this significant Department of Defense contract suggests they possess the necessary qualifications and experience. Further investigation into their past performance reports, client testimonials, and any documented successes or failures in similar contracts would provide a more comprehensive understanding of their capabilities and reliability in delivering high-quality AV/VTC support.

How does the per-unit cost or service rate for this contract compare to industry benchmarks for AV/VTC support?

Without specific line-item details on the services provided (e.g., per-hour support, equipment maintenance fees, installation costs), a precise per-unit cost comparison is challenging. However, the overall contract value of $10.8 million over two years for comprehensive conference room support, including maintenance and potential upgrades, appears competitive within the federal IT services market. Industry benchmarks for specialized IT support, especially in secure environments like the DoD, often reflect higher costs due to stringent security requirements, specialized skill sets, and the need for high availability. The firm-fixed-price nature of this contract suggests that COMPQSOFT, INC. has factored these costs into their bid, aiming for efficiency.

What are the primary risks associated with this contract, and what mitigation strategies are in place?

Key risks include potential technical obsolescence of AV/VTC equipment, contractor performance issues leading to service disruptions, and cybersecurity vulnerabilities within the conference room systems. Mitigation strategies likely involve the contract's performance work statement (PWS), which clearly defines service level agreements (SLAs) and deliverables. The firm-fixed-price structure incentivizes the contractor to manage costs effectively. Furthermore, the DoD's robust oversight mechanisms, including regular performance reviews and potential for contract modifications or termination for default, serve as crucial risk mitigation tools. Cybersecurity protocols and regular system audits are also essential.

How effective is the current AV/VTC infrastructure supported by this contract in meeting the DoD's communication and collaboration needs?

The effectiveness of the AV/VTC infrastructure is directly tied to the successful execution of this contract. The DoD relies heavily on these systems for secure and reliable communication, enabling mission-critical operations, strategic planning, and remote collaboration. The contract's focus on maintenance, support, and potential upgrades aims to ensure high availability and optimal performance. User feedback, system uptime metrics, and the successful completion of video conferences and collaborative sessions are key indicators of effectiveness. Continuous monitoring and adaptation to evolving technological standards are crucial for sustained effectiveness.

What are the historical spending patterns for AV/VTC support services within the Department of Defense or DISA?

Historical spending on AV/VTC support within the DoD and DISA has generally trended upwards, reflecting the increasing reliance on digital communication and collaboration tools. Agencies often allocate significant budgets to maintain and upgrade these systems to ensure operational readiness and security. Spending patterns can fluctuate based on major technology refresh cycles, shifts in operational requirements (e.g., increased remote work), and budget allocations. Analyzing past contract awards for similar services can reveal trends in contract values, durations, and the types of services procured, providing context for the current $10.8 million award.

What is the potential impact of this contract on the broader IT services market, particularly for competitors of COMPQSOFT, INC.?

This contract award to COMPQSOFT, INC. signifies a significant win in a competitive federal IT services arena. For competitors, it highlights the specific capabilities and pricing strategies that were successful in securing this DoD contract. It may prompt them to refine their own offerings, focus on niche AV/VTC expertise, or explore different competitive strategies for future solicitations. The presence of 6 bidders indicates a healthy market, suggesting that opportunities still exist for other qualified firms. However, securing such large, multi-year contracts often requires demonstrated past performance and a strong understanding of federal procurement processes.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: HC102815R0030

Offers Received: 6

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 505 N SAM HOUSTON PKWY E STE 682, HOUSTON, TX, 77060

Business Categories: Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Minority Owned Business, Not Designated a Small Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, Indian (Subcontinent) American Owned Business, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $33,834,458

Exercised Options: $12,520,408

Current Obligation: $10,847,056

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: HC102818D0024

IDV Type: IDC

Timeline