EPA Spends $18M on Records Management Services with AS AND D, LLC
Contract Overview
Contract Amount: $17,950,731 ($18.0M)
Contractor: AS and D, LLC
Awarding Agency: Environmental Protection Agency
Start Date: 2006-10-19
End Date: 2011-11-18
Contract Duration: 1,856 days
Daily Burn Rate: $9.7K/day
Number of Offers Received: 1
Pricing Type: COST PLUS FIXED FEE
Sector: Other
Official Description: RECORDS MANAGEMENT SERVICES
Place of Performance
Location: GREENBELT, PRINCE GEORGE'S County, MARYLAND, 20770
State: Maryland Government Spending
Plain-Language Summary
Environmental Protection Agency obligated $18.0 million to AS AND D, LLC for work described as: RECORDS MANAGEMENT SERVICES Key points: 1. Total contract value of $17.95 million over 5 years. 2. Services fall under Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services. 3. Contract awarded by the Environmental Protection Agency (EPA). 4. Potential for cost overruns given the Cost Plus Fixed Fee contract type.
Value Assessment
Rating: fair
The contract is a Cost Plus Fixed Fee type, which can lead to higher costs if not managed carefully. Benchmarking against similar records management contracts is difficult without more detailed service descriptions.
Cost Per Unit: N/A
Competition Analysis
Competition Level: unknown
The competition method is not specified, making it difficult to assess price discovery. If this was not a full and open competition, it could indicate a lack of competitive pressure on pricing.
Taxpayer Impact: Taxpayer funds are being used for records management services. The efficiency and necessity of these services directly impact the value for money.
Public Impact
Ensures proper management and storage of EPA's records. Supports agency operations and compliance with record-keeping regulations. Potential impact on data security and accessibility.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Cost Plus Fixed Fee contract type.
- Lack of specified competition method.
- Long contract duration (5 years).
Positive Signals
- Essential service for agency operations.
- Contract awarded to a specific company for a defined period.
Sector Analysis
Records management is a critical function for government agencies, ensuring data integrity and compliance. Spending benchmarks vary widely based on the volume and complexity of records managed.
Small Business Impact
No information is available regarding the participation of small businesses in this contract. Further investigation would be needed to determine if small business goals were met.
Oversight & Accountability
Oversight by the EPA is crucial to ensure the contractor delivers services as specified and that costs remain within reasonable bounds, especially given the contract type.
Related Government Programs
- Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- Environmental Protection Agency Contracting
- Environmental Protection Agency Programs
Risk Flags
- Potential for cost overruns due to contract type.
- Lack of transparency in competition method.
- Limited insight into specific services rendered.
- No clear indication of small business participation.
Tags
computing-infrastructure-providers-data-, environmental-protection-agency, md, do, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Environmental Protection Agency awarded $18.0 million to AS AND D, LLC. RECORDS MANAGEMENT SERVICES
Who is the contractor on this award?
The obligated recipient is AS AND D, LLC.
Which agency awarded this contract?
Awarding agency: Environmental Protection Agency (Environmental Protection Agency).
What is the total obligated amount?
The obligated amount is $18.0 million.
What is the period of performance?
Start: 2006-10-19. End: 2011-11-18.
What specific records management services were provided under this contract, and how do they align with EPA's mission needs?
The contract was for 'RECORDS MANAGEMENT SERVICES'. Without a detailed statement of work, it's impossible to know the specifics. These services likely included storage, retrieval, disposition, and potentially digitization of EPA's vast collection of environmental and operational records, crucial for regulatory compliance, historical preservation, and operational continuity.
What was the rationale for using a Cost Plus Fixed Fee contract, and what controls were in place to manage costs?
Cost Plus Fixed Fee contracts are often used when the scope of work is not fully defined or is expected to change. The 'fixed fee' component provides some cost certainty for the contractor's profit. However, robust oversight and clear performance metrics are essential to prevent cost overruns and ensure value for taxpayer money.
How effective was AS AND D, LLC in delivering records management services, and did the contract achieve its intended objectives?
Effectiveness cannot be determined from the provided data. Performance evaluations, contract close-out reports, and user feedback would be necessary to assess if AS AND D, LLC met performance standards, maintained data integrity, and fulfilled the EPA's records management requirements efficiently.
Industry Classification
NAICS: Information › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Contractor Details
Parent Company: Arctic Slope Regional Corporation (UEI: 076637073)
Address: 3900 C STREET, STE-802, ANCHORAGE, AK, 00
Business Categories: 8(a) Program Participant, Category Business, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Small Disadvantaged Business, Special Designations
Financial Breakdown
Contract Ceiling: $18,526,592
Exercised Options: $18,526,592
Current Obligation: $17,950,731
Parent Contract
Parent Award PIID: EPW05052
IDV Type: IDC
Timeline
Start Date: 2006-10-19
Current End Date: 2011-11-18
Potential End Date: 2011-11-18 00:00:00
Last Modified: 2012-05-09
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