DOJ's $22.2M Mail Services Contract with Stanley Associates: A Look at Value and Competition
Contract Overview
Contract Amount: $22,191,219 ($22.2M)
Contractor: Stanley Associates, Inc.
Awarding Agency: Department of Justice
Start Date: 2013-09-25
End Date: 2014-09-30
Contract Duration: 370 days
Daily Burn Rate: $60.0K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 5
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: IGF::OT::IGF MAIL SERVICES
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20530, UNITED STATES OF AMERICA
Plain-Language Summary
Department of Justice obligated $22.2 million to STANLEY ASSOCIATES, INC. for work described as: IGF::OT::IGF MAIL SERVICES Key points: 1. The contract awarded to Stanley Associates, Inc. for mail services represents a significant expenditure of $22.2 million. 2. Full and open competition was utilized, suggesting a potentially competitive pricing environment. 3. The contract's duration of 370 days and time and materials pricing model warrant scrutiny for cost control. 4. The sector for this service falls under Facilities Support Services, a common area for government contracting.
Value Assessment
Rating: fair
The contract's total award value is $22.2 million. Without specific per-unit cost data or benchmarks for similar mail services contracts, it is difficult to definitively assess its value. The time and materials pricing structure can sometimes lead to higher costs if not closely managed.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under full and open competition, which typically allows for a broad range of potential bidders. This method is intended to foster price discovery and ensure the government receives competitive pricing. However, the effectiveness of this competition in achieving optimal pricing depends on the number and quality of bids received.
Taxpayer Impact: Taxpayer funds are being utilized for this contract. The use of full and open competition aims to maximize value for money, but ongoing oversight is crucial to ensure efficient use of these funds.
Public Impact
Essential mail services are being provided to the Department of Justice, ensuring operational continuity. The contract's value indicates a substantial investment in supporting government administrative functions. The use of a competitive bidding process suggests an effort to ensure fair pricing for taxpayers. The time and materials contract type requires careful monitoring to prevent cost overruns.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Time and Materials pricing can lead to cost overruns if not managed effectively.
- Limited contract duration (370 days) may necessitate future re-competition or extensions, potentially disrupting service or increasing administrative burden.
- Lack of specific performance metrics or benchmarks makes it hard to gauge efficiency.
Positive Signals
- Awarded under full and open competition, indicating a potentially robust bidding process.
- The contract supports essential mail services for a major federal agency.
Sector Analysis
This contract falls under Facilities Support Services, a broad category encompassing various operational support functions for government facilities. Benchmarks for this sector can vary widely depending on the specific services provided, but mail services are a fundamental component of administrative operations.
Small Business Impact
The provided data does not indicate whether small businesses were involved in this contract, either as prime contractors or subcontractors. Further analysis would be needed to determine the extent of small business participation.
Oversight & Accountability
The contract was awarded by the Department of Justice. Oversight would typically involve contract officers and program managers ensuring adherence to terms, managing performance, and controlling costs, especially given the time and materials pricing structure.
Related Government Programs
- Facilities Support Services
- Department of Justice Contracting
- Offices, Boards and Divisions Programs
Risk Flags
- Potential for cost overruns due to Time and Materials pricing.
- Lack of specific performance metrics.
- Contract duration is relatively short, potentially leading to future transition costs or instability.
- Limited visibility into the competitive landscape beyond 'full and open'.
Tags
facilities-support-services, department-of-justice, dc, do, 10m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $22.2 million to STANLEY ASSOCIATES, INC.. IGF::OT::IGF MAIL SERVICES
Who is the contractor on this award?
The obligated recipient is STANLEY ASSOCIATES, INC..
Which agency awarded this contract?
Awarding agency: Department of Justice (Offices, Boards and Divisions).
What is the total obligated amount?
The obligated amount is $22.2 million.
What is the period of performance?
Start: 2013-09-25. End: 2014-09-30.
What was the total number of bids received under the full and open competition, and how did the winning bid compare to others?
The provided data does not specify the number of bids received or provide details on how the winning bid compared to others. To assess the effectiveness of the competition, information on the bidding landscape, including the number of bidders and the range of proposed prices, would be necessary. This would help determine if the competition truly drove down costs and ensured the best value.
Are there established benchmarks for mail services contracts of this size and scope to evaluate cost-effectiveness?
Establishing specific benchmarks for mail services contracts can be challenging due to variations in service scope, volume, and geographic location. However, agencies often develop internal benchmarks or utilize industry data for similar services. A review of historical spending on mail services within the DOJ or comparable agencies could provide a basis for evaluating whether the $22.2 million award represents good value.
What mechanisms are in place to monitor and control costs under this time and materials contract?
Time and materials contracts require robust oversight to manage costs effectively. The Department of Justice should have established procedures for tracking labor hours, material costs, and ensuring that rates are fair and reasonable. Regular audits, detailed reporting requirements, and clear limitations on liability are crucial to prevent cost overruns and ensure that taxpayers receive value for the services rendered.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Offers Received: 5
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Parent Company: CGI Inc (UEI: 248513116)
Address: 3101 WILSON BLVD STE 700, ARLINGTON, VA, 22201
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $22,191,219
Exercised Options: $22,191,219
Current Obligation: $22,191,219
Parent Contract
Parent Award PIID: DJJ10C1978
IDV Type: IDC
Timeline
Start Date: 2013-09-25
Current End Date: 2014-09-30
Potential End Date: 2014-09-30 00:00:00
Last Modified: 2015-05-27
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