DOJ's $26.9M Mail Services Contract Awarded to Stanley Associates, Inc. for Facilities Support
Contract Overview
Contract Amount: $26,891,955 ($26.9M)
Contractor: Stanley Associates, Inc.
Awarding Agency: Department of Justice
Start Date: 2012-09-27
End Date: 2013-09-30
Contract Duration: 368 days
Daily Burn Rate: $73.1K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 5
Pricing Type: LABOR HOURS
Sector: Other
Official Description: MAIL SERVICES
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20530
Plain-Language Summary
Department of Justice obligated $26.9 million to STANLEY ASSOCIATES, INC. for work described as: MAIL SERVICES Key points: 1. Contract value of $26.9M over approximately 1 year indicates significant investment in mail services. 2. Awarded under full and open competition, suggesting a competitive bidding process. 3. The contract's duration of 368 days (approx. 1 year) is typical for service contracts of this nature. 4. The North American Industry Classification System (NAICS) code 561210 points to facilities support services. 5. The contract was awarded in Washington D.C., indicating a specific geographic focus. 6. The use of 'Labor Hours' as the contract type suggests payment based on time and materials. 7. The presence of 5 task orders indicates a structured approach to service delivery.
Value Assessment
Rating: fair
Benchmarking the value of this mail services contract requires more granular data on the scope of services provided. However, a $26.9 million expenditure for a year of facilities support services, including mail operations, suggests a substantial investment. Without comparable contract data for similar-sized federal agencies or private sector entities performing equivalent mail handling and facilities support, it is difficult to definitively assess value for money. The 'Labor Hours' contract type can sometimes lead to cost overruns if not managed carefully, but it also allows for flexibility in service delivery.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was awarded under 'Full and Open Competition,' indicating that all responsible sources were permitted to submit a bid. This suggests a robust bidding process where multiple vendors likely vied for the contract. The level of competition is generally positive for price discovery, as it incentivizes bidders to offer competitive pricing to secure the award. The presence of 5 task orders might suggest a phased approach or different service components being bid upon.
Taxpayer Impact: A full and open competition generally benefits taxpayers by fostering a competitive environment that can lead to lower prices and better service quality compared to sole-source or limited competition awards.
Public Impact
The Department of Justice benefits from efficient and reliable mail services, crucial for its operations. Facilities support services are delivered, which may encompass a range of logistical and operational functions beyond just mail. The primary geographic impact is within Washington D.C., where the Department of Justice's offices are located. The contract likely supports a workforce involved in mail handling, logistics, and potentially broader facilities management. The successful execution of this contract ensures the continuity of essential administrative functions within the DOJ.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for cost creep due to 'Labor Hours' contract type if not closely monitored.
- Scope definition for 'Facilities Support Services' could be broad, requiring clear performance metrics.
- Dependence on a single contractor for critical mail and facilities functions presents a risk if performance falters.
Positive Signals
- Awarded through full and open competition, indicating a competitive pricing environment.
- The contract has a defined duration, providing a clear period of performance.
- Multiple task orders suggest a structured and potentially well-managed service delivery plan.
Sector Analysis
The facilities support services sector is a broad category within the services industry, encompassing a wide range of activities from building maintenance to mailroom operations. Federal spending in this area is significant, supporting the operational needs of various government agencies. This contract, valued at approximately $26.9 million, represents a notable portion of spending within this niche for the Department of Justice. Comparable spending benchmarks would typically be assessed against contracts for similar facilities support or mail management services awarded to other large federal agencies or within the private sector for large organizations.
Small Business Impact
The provided data indicates that this contract was not set aside for small businesses (sb: false). There is no explicit information regarding subcontracting plans for small businesses. Therefore, the direct impact on the small business ecosystem is likely minimal unless the prime contractor, Stanley Associates, Inc., voluntarily engages small businesses for subcontracting opportunities. Further investigation into the contractor's subcontracting history and policies would be needed to fully assess the impact.
Oversight & Accountability
Oversight for this contract would typically fall under the purview of the Department of Justice's contracting officers and program managers. Accountability measures would be defined in the contract's statement of work and performance standards. Transparency is generally facilitated through contract award databases like FPDS. Inspector General jurisdiction would apply if any allegations of fraud, waste, or abuse arise concerning the contract's execution or performance.
Related Government Programs
- Federal Mail Management Services
- Facilities Support Contracts
- Department of Justice Administrative Services
- Government Logistics Contracts
- Office Support Services
Risk Flags
- Labor Hours Contract Type Risk
- Potential for Undefined Scope in Facilities Support
- Contractor Performance Monitoring Necessity
Tags
mail-services, facilities-support-services, department-of-justice, stanley-associates-inc, full-and-open-competition, labor-hours, washington-dc, service-contract, administrative-support, naics-561210
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $26.9 million to STANLEY ASSOCIATES, INC.. MAIL SERVICES
Who is the contractor on this award?
The obligated recipient is STANLEY ASSOCIATES, INC..
Which agency awarded this contract?
Awarding agency: Department of Justice (Offices, Boards and Divisions).
What is the total obligated amount?
The obligated amount is $26.9 million.
What is the period of performance?
Start: 2012-09-27. End: 2013-09-30.
What specific services are included under the 'Facilities Support Services' umbrella for this contract?
The provided data classifies this contract under NAICS code 561210, 'Facilities Support Services,' and specifies 'MAIL SERVICES' as the data description. However, the exact scope of 'Facilities Support Services' is not detailed. It could encompass a range of activities beyond mail, such as building operations, maintenance, security, or other logistical support. To understand the full scope, one would need to review the contract's Statement of Work (SOW) or Performance Work Statement (PWS). This document would delineate specific tasks, deliverables, performance standards, and reporting requirements, clarifying whether it is solely mail services or a broader facilities management function.
How does the $26.9 million contract value compare to historical spending on mail services by the Department of Justice?
To compare this $26.9 million contract value to historical spending, one would need to access historical contract data for the Department of Justice specifically for mail services or similar facilities support categories. Analyzing data from previous fiscal years would reveal trends in spending. For instance, if previous annual spending was significantly lower, this contract might represent an increase in investment or a consolidation of services. Conversely, if historical spending was similar or higher, it might indicate consistent or scaled-back service provision. Without access to that historical data, a direct comparison is not possible, but the $26.9 million figure suggests a substantial, ongoing requirement for these services.
What is the track record of Stanley Associates, Inc. in performing similar federal contracts?
Assessing Stanley Associates, Inc.'s track record requires examining their past performance on federal contracts, particularly those involving mail services or facilities support. Databases like the Federal Procurement Data System (FPDS) or the Contractor Performance Assessment Reporting System (CPARS) would provide insights into their history. Key factors to consider include the types of contracts they've held, their performance ratings, any past disputes or contract terminations, and their experience with similar agencies or service requirements. A review of their performance history would indicate their reliability, capability, and overall suitability for managing a contract of this magnitude and scope.
What are the potential risks associated with a 'Labor Hours' contract type for these services?
The 'Labor Hours' contract type, used here, bases payment on the hours worked by personnel at specified hourly rates. A primary risk is the potential for cost overruns if the labor hours required exceed initial estimates or if hourly rates are not carefully managed and negotiated. This can occur due to scope creep, inefficiencies, or inadequate project management. For taxpayers, this means the final cost could be higher than anticipated. To mitigate these risks, robust oversight, detailed tracking of labor hours, and clear performance metrics are essential. The government must ensure that the hours billed are reasonable, allocable, and necessary for the work performed.
How many bids were received for this contract, and what does that imply about competition?
The data indicates this contract was awarded under 'Full and Open Competition,' which theoretically allows all interested and capable vendors to submit proposals. However, the exact number of bids received is not provided in the summary data. A high number of bids would strongly suggest robust competition, likely driving down prices and encouraging innovation. A low number of bids, even under full and open competition, might indicate market limitations, high barriers to entry, or a lack of vendor interest, potentially leading to less competitive pricing. Without the specific bid count, we infer a competitive environment but cannot quantify its intensity.
What is the geographic scope of services provided under this contract?
The contract data specifies the awardee's location (ST: DC, SN: DISTRICT OF COLUMBIA), strongly suggesting that the services are primarily intended for the Department of Justice facilities located within Washington D.C. Mail services and facilities support are typically geographically bound to the operational areas of the agency they serve. Therefore, it is highly probable that the contract covers mail processing, delivery, and potentially other facilities support functions within the DOJ's premises in the Washington D.C. metropolitan area. The exact geographic boundaries would be detailed in the contract's Statement of Work.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE
Offers Received: 5
Pricing Type: LABOR HOURS (Z)
Evaluated Preference: NONE
Contractor Details
Parent Company: CGI Inc (UEI: 248513116)
Address: 3101 WILSON BLVD STE 700, ARLINGTON, VA, 08
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Federally Funded Research and Development Corp, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $26,891,955
Exercised Options: $26,891,955
Current Obligation: $26,891,955
Parent Contract
Parent Award PIID: DJJ10C1978
IDV Type: IDC
Timeline
Start Date: 2012-09-27
Current End Date: 2013-09-30
Potential End Date: 2013-09-30 00:00:00
Last Modified: 2013-09-19
More Contracts from Stanley Associates, Inc.
- ADP Acquisition SUP Svcs — $97.3M (Department of Health and Human Services)
- 200206!000057!2100!AA09 !U.S. Army Industrial Operations !daaa0902c0004 !A!N! !Y! !20011101!20021031!144202843!144202843!144202843!n!stanley Associates Inc !300 N Washington ST STE 40!alexandria !va!22314!01000!510!51!alexandria !alexandria (city) !virginia !+000004806524!n!n!000000000000!d307!automated Info System Design & Integration Svcs !S1 !services !1000!NOT Discernable or Classified !541511!E! !3! ! ! ! ! !99990909!b!f!n!a! !d!n!u!1!001!n!1g!c!y!z! ! !N!C!N! ! ! !z!z!a!a!000!a!c!n! ! ! ! ! ! !0001! — $44.7M (Department of Defense)
- LIS Support — $43.7M (Department of Defense)
- Mcnosc Netops Tasks 1-4 — $38.8M (Department of Defense)
- Federal Contract — $37.2M (Department of State)
Other Department of Justice Contracts
- Contractor Owned and Operated Existing Correctional Facility for Approximately 3,500 LOW Security Male Inmates — $794.5M (Cornell Companies, Inc.)
- Detention Services - SAN Diego — $776.9M (THE GEO Group, Inc.)
- CO: Telly Renfroe Award of NEW Task Order Base Year Initial Funding — $616.4M (AT&T Enterprises, LLC)
- TAS 151060 - Services for the Management and Operation of a Contractor-Owned, Contractor-Operated, Correctional Facility for 2,567 Beds in Adams County, Mississippi — $574.3M (Corecivic, Inc.)
- Provide Services for the Management and Operation of a Correctional Facility in Accordance With Rfp-Pcc-0014 — $568.9M (Cornell Companies, Inc.)