DOJ's $21.9M Mail Management Contract Awarded to Stanley Associates, Inc. for Facilities Support

Contract Overview

Contract Amount: $21,915,741 ($21.9M)

Contractor: Stanley Associates, Inc.

Awarding Agency: Department of Justice

Start Date: 2011-09-14

End Date: 2016-09-30

Contract Duration: 1,843 days

Daily Burn Rate: $11.9K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 5

Pricing Type: LABOR HOURS

Sector: Other

Official Description: MAIL MANAGEMENT

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20530

State: District of Columbia Government Spending

Plain-Language Summary

Department of Justice obligated $21.9 million to STANLEY ASSOCIATES, INC. for work described as: MAIL MANAGEMENT Key points: 1. Contract value represents significant investment in essential mail handling services. 2. Full and open competition suggests a robust bidding process. 3. Contract duration of over 5 years indicates a long-term need. 4. Awarded to a single contractor, Stanley Associates, Inc., for facilities support. 5. Geographic focus on Washington D.C. highlights regional service delivery. 6. NAICS code 561210 points to a focus on facilities support services.

Value Assessment

Rating: fair

Benchmarking the value-for-money for this specific mail management contract is challenging without detailed service delivery metrics and comparable contract data. The total award amount of $21.9 million over approximately five years suggests a substantial investment. However, without knowing the scope of services, volume of mail handled, or specific performance standards, it's difficult to definitively assess if this represents excellent value. Comparing it to similar facilities support contracts within the Department of Justice or other federal agencies would provide better context for pricing and efficiency.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. This suggests a competitive environment where multiple companies likely vied for the opportunity. The presence of 5 bids (as indicated by 'no': 5) further supports the notion of active competition. This level of competition is generally expected to drive more favorable pricing and service terms for the government.

Taxpayer Impact: Taxpayers benefit from a competitive bidding process that aims to secure the best possible price and service quality for mail management operations.

Public Impact

Federal agencies within the Department of Justice benefit from efficient and reliable mail management services. The contract supports essential administrative functions by ensuring timely processing and delivery of mail. Services are geographically concentrated within Washington D.C., impacting federal operations in the capital. The contract likely supports a workforce involved in mail handling, logistics, and facility support roles.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns if service scope expands beyond initial estimates.
Dependence on a single contractor could lead to service disruptions if performance issues arise.
Ensuring consistent quality of service delivery over the contract's multi-year term.

Positive Signals

Awarded through full and open competition, suggesting competitive pricing.
Long contract duration provides stability for mail management operations.
Focus on facilities support aligns with core government operational needs.

Sector Analysis

The facilities support services sector, encompassing mail management, is a critical component of government operations. This contract falls under the broader category of administrative and support services, with a specific focus on mail handling. The market for such services is competitive, with numerous providers ranging from large facility management companies to specialized mail service firms. Benchmarking spending in this area requires comparing the contract's value against the scale and complexity of mail operations across various federal agencies.

Small Business Impact

Information regarding small business set-asides or subcontracting plans was not explicitly provided in the data. As the contract was awarded under full and open competition, it does not appear to have been specifically set aside for small businesses. Further analysis would be needed to determine if Stanley Associates, Inc. has a robust small business subcontracting program in place to ensure opportunities for smaller enterprises within the ecosystem.

Oversight & Accountability

Oversight for this contract would typically reside within the Department of Justice's administrative or procurement divisions. Accountability measures would be defined in the contract's performance work statement, including service level agreements and reporting requirements. Transparency is generally maintained through contract award databases and public reporting mechanisms, though specific operational oversight details are often internal.

Related Government Programs

Federal Mail Management Services
Facilities Support Contracts
Department of Justice Administrative Services
Government Logistics and Mail Handling

Risk Flags

Long-term contract dependency
Potential for service disruption
Limited competitive pressure post-award

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $21.9 million to STANLEY ASSOCIATES, INC.. MAIL MANAGEMENT

Who is the contractor on this award?

The obligated recipient is STANLEY ASSOCIATES, INC..

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $21.9 million.

What is the period of performance?

Start: 2011-09-14. End: 2016-09-30.

What is the historical spending pattern for mail management services within the Department of Justice?

Analyzing historical spending patterns for mail management services within the Department of Justice (DOJ) is crucial for understanding trends and justifying current expenditures. While the provided data focuses on a single contract award of $21.9 million to Stanley Associates, Inc. from 2011 to 2016, it represents only a snapshot. A comprehensive review would involve examining spending across multiple fiscal years, identifying all contracts related to mail management and facilities support, and noting any significant fluctuations. Factors such as changes in agency size, mail volume, technological adoption (e.g., digitization), and shifts in service providers can all influence historical spending. Without access to the DOJ's broader contract database and financial records, a detailed historical analysis is not possible based solely on this single data point.

How does the per-unit cost of this contract compare to similar mail management contracts awarded by other federal agencies?

Comparing the per-unit cost of this $21.9 million mail management contract to similar contracts awarded by other federal agencies is essential for assessing value for money. However, the provided data lacks the specific metrics needed for such a comparison. 'Per-unit cost' could refer to the cost per piece of mail handled, cost per pound, cost per square foot of mailroom space managed, or cost per employee served. Without these granular details, a direct benchmark is impossible. To conduct a meaningful comparison, one would need to identify contracts with comparable scopes of work, service levels, geographic locations, and contract durations across agencies like the General Services Administration (GSA), Department of Defense, or other large civilian agencies. Analyzing the pricing structures (e.g., labor hours, fixed price) and the specific deliverables would be key to determining if Stanley Associates' pricing was competitive within the federal market.

What are the key performance indicators (KPIs) used to evaluate Stanley Associates, Inc.'s performance under this contract?

The provided data does not specify the Key Performance Indicators (KPIs) used to evaluate Stanley Associates, Inc.'s performance under this mail management contract. Typically, such contracts include a Performance Work Statement (PWS) that outlines specific, measurable, achievable, relevant, and time-bound (SMART) objectives. Common KPIs for mail management services might include mail processing time (e.g., time from receipt to delivery), accuracy rates (e.g., correct routing and delivery), mail security compliance, response times for inquiries or issues, and overall customer satisfaction. The contract's duration (2011-2016) and award value suggest that performance would have been monitored regularly, likely through monthly or quarterly reviews, with potential for award fees or penalties tied to KPI achievement. Without the PWS or performance reports, a definitive assessment of their performance metrics is not possible.

What is the track record of Stanley Associates, Inc. in performing similar federal contracts?

Stanley Associates, Inc. has a track record of performing federal contracts, as evidenced by this $21.9 million award from the Department of Justice for mail management services. To fully assess their track record, a broader review of their contract history would be necessary. This would involve examining past performance evaluations, any documented issues or disputes, the types and values of contracts they have held with various federal agencies, and their success rate in winning competitive bids. Information from sources like the Federal Procurement Data System (FPDS) or the Contractor Performance Assessment Reporting System (CPARS) would provide insights into their reliability, quality of service, and adherence to contract terms on previous engagements. A positive history across multiple contracts would suggest a lower risk for future engagements.

What are the potential risks associated with relying on a single contractor for essential mail management services?

Relying on a single contractor, such as Stanley Associates, Inc. for this mail management contract, presents several potential risks. Firstly, there is a risk of service disruption if the contractor experiences financial difficulties, operational failures, or labor disputes. Secondly, a lack of ongoing competition can reduce the incentive for the contractor to innovate or improve efficiency, potentially leading to complacency and higher costs over time. Thirdly, if the contractor's performance deteriorates, the process of transitioning to a new provider can be complex, costly, and disruptive to essential government operations. Finally, the government may have less leverage in negotiating future contract renewals or modifications when there are limited alternative providers readily available. Mitigating these risks often involves robust contract management, clear performance standards, and contingency planning.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 5

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Parent Company: Groupe CGI Inc (UEI: 246801237)

Address: 3101 WILSON BLVD STE 700, ARLINGTON, VA, 08

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Federally Funded Research and Development Corp, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $21,915,741

Exercised Options: $21,915,741

Current Obligation: $21,915,741

Parent Contract

Parent Award PIID: DJJ10C1978

IDV Type: IDC

Timeline