National Archives awards $2.68M janitorial contract to Goodwill Industries of North Georgia

Contract Overview

Contract Amount: $2,685,455 ($2.7M)

Contractor: Goodwill Industries of North Georgia, Inc.

Awarding Agency: National Archives and Records Administration

Start Date: 2021-01-01

End Date: 2026-06-30

Contract Duration: 2,006 days

Daily Burn Rate: $1.3K/day

Competition Type: NOT COMPETED

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THIS CONTRACT FOR JANITORIAL AND LANDSCAPING SERVICES AT THE NATIONAL ARCHIVES ATLANTA REGIONAL OFFICE IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF JANUARY 1, 2021 THROUGH DECEMBER 31 2021 PLUS FOUR (4) OPTION YEARS.

Place of Performance

Location: DECATUR, DEKALB County, GEORGIA, 30033

State: Georgia Government Spending

Plain-Language Summary

National Archives and Records Administration obligated $2.7 million to GOODWILL INDUSTRIES OF NORTH GEORGIA, INC. for work described as: THIS CONTRACT FOR JANITORIAL AND LANDSCAPING SERVICES AT THE NATIONAL ARCHIVES ATLANTA REGIONAL OFFICE IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF JANUARY 1, 2021 THROUGH DECEMBER 31 2021 PLUS FOUR (4) OPTION YEARS. Key points: 1. Contract awarded to a non-profit organization focused on employment for individuals with barriers. 2. The contract covers janitorial and landscaping services for the Atlanta Regional Office. 3. A firm-fixed-price contract type was used, indicating predictable costs. 4. The contract has a base period and four option years, allowing for extended service.

Value Assessment

Rating: good

The contract's firm-fixed-price structure provides cost certainty. Benchmarking against similar janitorial contracts for federal facilities of comparable size and scope would be beneficial for a more precise value assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was not competed, suggesting a sole-source or limited competition award. The lack of competition may limit price discovery and potentially lead to higher costs than a fully competed contract.

Taxpayer Impact: The use of a sole-source award for janitorial services may result in a higher cost to taxpayers compared to a competitive process.

Public Impact

Supports employment opportunities for individuals with disabilities and other barriers through Goodwill Industries. Ensures the cleanliness and upkeep of the National Archives Atlanta Regional Office. Provides essential facility maintenance services for a federal agency. The contract's duration allows for stable service provision.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may lead to suboptimal pricing.
Contract duration could be reviewed for efficiency.

Positive Signals

Supports a mission-driven organization (Goodwill Industries).
Provides essential services for a federal facility.

Sector Analysis

This contract falls within the facilities support services sector. Spending in this sector is generally stable, driven by the ongoing need for maintenance and operational support across government agencies. Benchmarks for janitorial services vary widely based on facility size, location, and service level requirements.

Small Business Impact

The awardee, Goodwill Industries of North Georgia, Inc., is a non-profit organization. While not a traditional small business, its mission aligns with supporting individuals facing employment barriers, which can be a factor in socio-economic considerations for federal contracting.

Oversight & Accountability

The National Archives and Records Administration is responsible for overseeing this contract. Standard contract management practices, including performance monitoring and invoice review, should be in place to ensure service delivery and proper payment.

Related Government Programs

Janitorial Services
National Archives and Records Administration Contracting
National Archives and Records Administration Programs

Risk Flags

Potential for overpayment due to lack of competition.
Limited transparency on the justification for sole-source award.
Contract duration may exceed actual needs without periodic review.
Absence of a clear benchmark for service quality and cost.

Frequently Asked Questions

What is this federal contract paying for?

National Archives and Records Administration awarded $2.7 million to GOODWILL INDUSTRIES OF NORTH GEORGIA, INC.. THIS CONTRACT FOR JANITORIAL AND LANDSCAPING SERVICES AT THE NATIONAL ARCHIVES ATLANTA REGIONAL OFFICE IS HEREBY ISSUED WITH A PERIOD OF PERFORMANCE OF JANUARY 1, 2021 THROUGH DECEMBER 31 2021 PLUS FOUR (4) OPTION YEARS.

Who is the contractor on this award?

The obligated recipient is GOODWILL INDUSTRIES OF NORTH GEORGIA, INC..

Which agency awarded this contract?

Awarding agency: National Archives and Records Administration (National Archives and Records Administration).

What is the total obligated amount?

The obligated amount is $2.7 million.

What is the period of performance?

Start: 2021-01-01. End: 2026-06-30.

What is the justification for the sole-source award, and how does it align with federal procurement regulations for non-competitive procurements?

The justification for a sole-source award typically involves specific circumstances outlined in the Federal Acquisition Regulation (FAR), such as unique capabilities, urgent needs, or limited sources. Without further details on the justification, it's difficult to assess its alignment with regulations. A thorough review would examine the documented rationale against FAR Part 6 requirements for sole-source justifications.

How does the contract's pricing compare to market rates for similar janitorial and landscaping services in the Atlanta region, given the sole-source nature?

Assessing the pricing requires a detailed comparison with market data for comparable services in the Atlanta area. The sole-source award raises concerns that the price may not reflect the most competitive rate achievable through open competition. An independent cost analysis or market research would be necessary to determine if the price is fair and reasonable.

What performance metrics are in place to ensure the quality and effectiveness of the janitorial and landscaping services provided by Goodwill Industries?

Effective oversight requires clearly defined performance standards and metrics. The contract should include specific deliverables and quality assurance surveillance plans (QASPs) to monitor service quality. Regular performance reviews and feedback mechanisms are crucial to ensure the National Archives receives the expected level of service and that taxpayer funds are used efficiently.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: NOT COMPETED

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 88310321Q00007

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2201 LAWRENCEVILLE HWY, DECATUR, GA, 30033

Business Categories: AbilityOne Program Participant, Category Business, Community Development Corporation, Corporate Entity Tax Exempt, Nonprofit Organization, Not Designated a Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $2,701,705

Exercised Options: $2,698,705

Current Obligation: $2,685,455

Actual Outlays: $2,377,639

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: YES

Timeline