HHS awards $92.2M contract for 7584 laptops to Software Information Resource Corp

Contract Overview

Contract Amount: $92,201 ($92.2K)

Contractor: Software Information Resource Corp.

Awarding Agency: Department of Health and Human Services

Start Date: 2026-04-01

End Date: 2027-03-31

Contract Duration: 364 days

Daily Burn Rate: $253/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 7

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: OIT- HARDWARE22 C 7584 LAPTOPS FOR BHW (SEWP

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20037

State: District of Columbia Government Spending

Plain-Language Summary

Department of Health and Human Services obligated $92,201.04 to SOFTWARE INFORMATION RESOURCE CORP. for work described as: OIT- HARDWARE22 C 7584 LAPTOPS FOR BHW (SEWP Key points: 1. The contract's value of $92.2 million for 7584 laptops suggests a per-unit cost of approximately $12,153. 2. The contract was awarded under Full and Open Competition after Exclusion of Sources, indicating a competitive process. 3. The duration of the contract is 364 days, suggesting a need for immediate hardware deployment. 4. The contract is a Delivery Order under a larger contract vehicle (SEWP), implying a streamlined procurement process. 5. The primary contractor, Software Information Resource Corp., is responsible for delivering the hardware. 6. The contract is firm-fixed-price, providing cost certainty for the government.

Value Assessment

Rating: fair

The per-unit cost of approximately $12,153 for these laptops appears high when compared to typical commercial laptop prices, which often range from $500 to $2,000. This significant difference warrants further investigation into the specific requirements, configurations, and any included services or support that might justify the elevated cost. Without detailed specifications, it is difficult to definitively assess value for money, but the initial benchmark raises concerns.

Cost Per Unit: Approximately $12,153 per unit. This is significantly higher than typical commercial laptop prices.

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition after Exclusion of Sources.' This designation suggests that while the competition was open, certain sources may have been excluded prior to the solicitation, or that it was a competitive process that followed an initial exclusion of sources. The presence of 7 bidders indicates a degree of competition, but the specific nature of the exclusion could impact the breadth of market participation and potentially the final price.

Taxpayer Impact: A competitive award, even with exclusions, generally benefits taxpayers by encouraging multiple vendors to offer their best pricing. However, the specifics of the exclusion could have limited the number of truly competitive bids, potentially impacting the cost savings achieved.

Public Impact

The primary beneficiaries are likely employees within the Health Resources and Services Administration (HRSA) who will receive the new laptops. The services delivered include the provision of 7584 laptops, essential for daily operations and data management. The geographic impact is centered in the District of Columbia, where the agency is located. Workforce implications include enabling HRSA staff with updated technology to perform their duties more effectively.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

High per-unit cost raises concerns about potential overspending.
The 'Exclusion of Sources' in the competition type needs clarification to ensure maximum market participation.
Limited contract duration (364 days) might lead to follow-on procurements with associated administrative costs.

Positive Signals

Awarded under a full and open competition, indicating a structured procurement process.
Firm-fixed-price contract provides budget certainty.
Delivery Order under SEWP suggests an efficient procurement vehicle was utilized.

Sector Analysis

This contract falls within the IT hardware procurement sector, specifically for computer equipment. The market for government IT hardware is substantial, with agencies constantly seeking to upgrade and maintain their technological infrastructure. This contract represents a significant investment in end-user devices for a key health agency. Comparable spending benchmarks would typically involve analyzing recent awards for similar quantities and types of laptops to federal agencies, considering factors like configuration and warranty.

Small Business Impact

The provided data indicates that small business participation (ss: false, sb: false) was not a specific set-aside for this contract. This means that while small businesses could have bid, there were no explicit requirements for them to do so or for the prime contractor to subcontract with them. The impact on the small business ecosystem is neutral to potentially negative if larger, established vendors dominated the competition without a subcontracting mandate.

Oversight & Accountability

The contract is a Delivery Order under the SEWP (Solutions for Enterprise-Wide Procurement) vehicle, which typically has its own set of oversight and compliance requirements. The firm-fixed-price nature of the contract provides a degree of financial oversight by locking in costs. Further oversight would be managed by the Health Resources and Services Administration (HRSA) contracting officers and potentially through agency IT asset management and auditing processes. Transparency is generally facilitated by contract award databases, but detailed justifications for the high per-unit cost would require specific agency disclosure.

Related Government Programs

SEWP (Solutions for Enterprise-Wide Procurement)
Federal IT Hardware Procurement
Department of Health and Human Services IT Contracts
Health Resources and Services Administration (HRSA) Operations

Risk Flags

High Per-Unit Cost
Ambiguous Competition Type
Potential Lack of Small Business Subcontracting

Frequently Asked Questions

What is this federal contract paying for?

Department of Health and Human Services awarded $92,201.04 to SOFTWARE INFORMATION RESOURCE CORP.. OIT- HARDWARE22 C 7584 LAPTOPS FOR BHW (SEWP

Who is the contractor on this award?

The obligated recipient is SOFTWARE INFORMATION RESOURCE CORP..

Which agency awarded this contract?

Awarding agency: Department of Health and Human Services (Health Resources and Services Administration).

What is the total obligated amount?

The obligated amount is $92,201.04.

What is the period of performance?

Start: 2026-04-01. End: 2027-03-31.

What specific technical specifications and configurations are included in these 7584 laptops that justify the high per-unit cost of approximately $12,153?

The provided data does not include the specific technical specifications or configurations of the laptops. The high per-unit cost of approximately $12,153 suggests that these may not be standard commercial laptops. Potential justifications could include specialized security features, extended warranties, advanced processing power, specific operating systems or software pre-installed, ruggedized designs for specific environments, or bundled support and maintenance services. Without access to the detailed Statement of Work (SOW) or the contract's technical exhibits, it is impossible to definitively ascertain the reasons for this elevated price point. Further analysis would require reviewing the solicitation documents and the awarded contract to understand the exact requirements that led to this valuation.

How does the per-unit cost of $12,153 compare to similar federal laptop procurements in the last fiscal year?

A per-unit cost of approximately $12,153 for laptops is exceptionally high when benchmarked against typical federal IT hardware procurements. For instance, recent contracts for standard-issue laptops to federal agencies often fall within the $700 to $2,500 range, depending on specifications, quantity, and included services. Even high-end or specialized devices rarely exceed $5,000-$7,000 per unit unless they are for extremely niche applications (e.g., high-performance workstations, specialized scientific equipment). The $12,153 figure suggests either a significant misunderstanding of commercial market rates, the inclusion of substantial bundled services, or potentially a contract that is not for standard laptops but rather for more complex computing solutions or workstations.

What does 'Full and Open Competition after Exclusion of Sources' imply for the competitiveness and potential cost savings of this contract?

The term 'Full and Open Competition after Exclusion of Sources' is somewhat ambiguous and requires careful interpretation. Typically, 'Full and Open Competition' means all responsible sources are permitted to submit offers. However, the addition of 'after Exclusion of Sources' suggests that prior to the solicitation, certain potential offerors or types of offers were excluded. This could stem from various reasons, such as prior performance issues, specific technological requirements that only a subset of vendors could meet, or a phased procurement approach. While it implies a competitive process occurred among the remaining eligible sources, the exclusion could have limited the overall number of bidders and potentially reduced the pressure on pricing compared to a truly unrestricted full and open competition. The number of bidders (7) indicates some level of market interest, but the exclusion's nature is key to understanding the full competitive landscape.

What is the track record of Software Information Resource Corp. in fulfilling federal IT hardware contracts of similar size and scope?

Information regarding the specific track record of Software Information Resource Corp. for federal IT hardware contracts of this size and scope is not detailed in the provided data. To assess their capabilities, one would need to examine their past performance history, including on-time delivery, quality of goods, adherence to budget, and customer satisfaction ratings on previous government contracts. Publicly available contract databases (like FPDS or SAM.gov) would be the primary source for this information. A review of their history would help determine if they have a proven ability to manage large-scale hardware deployments effectively and if they have previously delivered similar quantities of laptops to federal agencies.

Given the 364-day duration, is this contract likely to be renewed or followed by similar procurements, and what are the implications?

A contract duration of 364 days is very common for federal procurements, often used to maximize the use of a fiscal year's funding or to serve as an initial ordering period. It is highly probable that this contract is either a single delivery order under a larger indefinite-delivery/indefinite-quantity (IDIQ) contract vehicle (like SEWP) or a standalone contract intended to fulfill immediate needs. If it's part of a larger vehicle, subsequent delivery orders are expected. If it's a standalone contract, the agency's ongoing need for laptops suggests that similar procurements are likely in the future, potentially with the same or different contractors. The implication is that the agency has a continuous requirement for hardware, and managing these procurements efficiently, including ensuring competitive pricing on future orders, will be important for budget management.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - COMPUTE

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 7

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 730 24TH ST NW STE 3, WASHINGTON, DC, 20037

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Indian (Subcontinent) American Owned Business, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $92,201

Exercised Options: $92,201

Current Obligation: $92,201

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD74B

IDV Type: GWAC

Timeline