DHS awards $17.6M contract for FLETC transportation, with 3 bidders competing

Contract Overview

Contract Amount: $17,558,764 ($17.6M)

Contractor: Brymak & Associates, Inc.

Awarding Agency: Department of Homeland Security

Start Date: 2023-02-01

End Date: 2026-09-30

Contract Duration: 1,337 days

Daily Burn Rate: $13.1K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FLETC TRANSPORTATION AND MOTORPOOL SERVICES

Place of Performance

Location: BRUNSWICK, GLYNN County, GEORGIA, 31524

State: Georgia Government Spending

Plain-Language Summary

Department of Homeland Security obligated $17.6 million to BRYMAK & ASSOCIATES, INC. for work described as: FLETC TRANSPORTATION AND MOTORPOOL SERVICES Key points: 1. Contract value appears reasonable given the duration and scope of services. 2. Full and open competition was utilized, suggesting a competitive pricing environment. 3. The contract duration of over three years indicates a need for stable, long-term support. 4. Performance is tied to the Federal Law Enforcement Training Center's operational needs. 5. This contract falls within the broader transportation and logistics sector for federal agencies. 6. The fixed-price nature of the contract shifts cost risk to the contractor.

Value Assessment

Rating: good

The contract's total value of approximately $17.6 million over roughly 3.7 years suggests an average annual spend of around $4.75 million. This appears to be a moderate level of spending for comprehensive transportation and motorpool services supporting a large training facility like FLETC. Benchmarking against similar contracts for large-scale federal training centers would provide a more precise value assessment, but the initial figures do not raise immediate red flags regarding overpricing.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating that while the competition was broad, specific sources may have been excluded for defined reasons. With three bidders participating, the competition level is moderate. This suggests that while multiple companies were interested, the market may not be as saturated as in some other federal contracting areas. The presence of three bidders generally supports price discovery and encourages competitive offers.

Taxpayer Impact: A moderate level of competition, with three bidders, is generally favorable for taxpayers as it tends to drive down prices compared to sole-source or limited competition scenarios. It indicates that the government received multiple proposals, allowing for a selection based on both price and technical merit.

Public Impact

Federal law enforcement trainees and instructors at FLETC will benefit from reliable transportation services. The contract ensures the operational continuity of FLETC's motorpool and transit systems. Services are primarily geographically focused on FLETC's main campus in Georgia. The contract supports jobs within the transportation and logistics sector, potentially including drivers, mechanics, and administrative staff.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if training needs expand beyond initial projections.
Dependence on contractor's fleet maintenance and availability could impact service reliability.
Ensuring consistent service quality across all transit and motorpool operations.

Positive Signals

Firm fixed-price contract structure provides cost certainty for the government.
Full and open competition suggests a robust selection process and potential for competitive pricing.
Long contract duration allows for stable service provision and relationship building.

Sector Analysis

This contract falls within the broader transportation and logistics sector, specifically focusing on fleet management and transit services for a government entity. The market for federal transportation services is substantial, encompassing a wide range of needs from executive transport to large-scale operational logistics. Comparable spending benchmarks would involve analyzing other contracts for similar services at federal training facilities or large agency campuses, which often require significant investment in vehicle acquisition, maintenance, and operational support.

Small Business Impact

The data indicates that small business participation was not a primary focus for this specific contract, as the 'small business set-aside' flag is false. There is no explicit information on subcontracting plans for small businesses. Without specific set-aside goals or mandated subcontracting targets, the direct impact on the small business ecosystem for this particular award is likely minimal, though the prime contractor may engage small businesses as part of their broader supply chain.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and the contracting officer's representative (COR) within the Department of Homeland Security, specifically at the Federal Law Enforcement Training Center. Performance standards and delivery schedules outlined in the contract serve as key accountability measures. Transparency is generally maintained through contract award databases, though detailed operational performance metrics may not always be publicly disclosed. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Law Enforcement Training Center Operations
Department of Homeland Security Fleet Management
Government Transportation Services
Motor Vehicle Transit Systems Contracts

Risk Flags

Potential for limited competition due to source exclusion.
Contractor's ability to maintain fleet reliability and service continuity.
Ensuring cost-effectiveness over the full contract duration.

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $17.6 million to BRYMAK & ASSOCIATES, INC.. FLETC TRANSPORTATION AND MOTORPOOL SERVICES

Who is the contractor on this award?

The obligated recipient is BRYMAK & ASSOCIATES, INC..

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Federal Law Enforcement Training Center).

What is the total obligated amount?

The obligated amount is $17.6 million.

What is the period of performance?

Start: 2023-02-01. End: 2026-09-30.

What is the track record of Brymak & Associates, Inc. with federal transportation contracts?

Brymak & Associates, Inc. has a history of performing federal contracts, including those related to transportation and logistics. Analyzing their past performance on similar contracts, particularly with agencies like the Department of Homeland Security or other law enforcement training facilities, would provide insight into their reliability, quality of service, and ability to manage complex operations. Reviewing past performance evaluations and any contract modifications or disputes can offer a clearer picture of their capabilities and potential risks associated with this award. Their experience with firm fixed-price contracts and managing vehicle fleets is crucial for assessing their suitability for the FLETC requirement.

How does the pricing of this contract compare to similar federal transportation contracts?

Benchmarking the pricing of this $17.6 million contract against similar federal transportation and motorpool services contracts is essential for a comprehensive value assessment. Factors such as the number of vehicles managed, types of services provided (e.g., maintenance, fueling, driver services), geographic location, and contract duration influence overall cost. If comparable contracts for large training facilities or agency campuses show significantly lower annual spending or per-vehicle costs, it could indicate potential overpricing or a less competitive bid environment. Conversely, if the pricing aligns with or is below market rates for similar services, it suggests good value for the taxpayer.

What are the primary risks associated with this contract for the government?

Key risks for the government in this contract include potential service disruptions due to contractor fleet issues (e.g., maintenance failures, accidents), ensuring consistent adherence to safety and operational standards, and managing potential cost overruns if the firm fixed-price structure doesn't adequately account for unforeseen operational demands. There's also a risk related to the contractor's financial stability and their ability to maintain adequate staffing levels, particularly drivers and mechanics. Ensuring the contractor's compliance with all federal regulations and reporting requirements is another area requiring diligent oversight to mitigate risks.

How effective is the 'Full and Open Competition After Exclusion of Sources' in ensuring competitive pricing?

The 'Full and Open Competition After Exclusion of Sources' aims to balance broad competition with specific agency needs that might necessitate excluding certain potential bidders. While it's more competitive than a sole-source award, the exclusion of specific sources could potentially limit the number of highly qualified bidders, thereby reducing the intensity of competition. The fact that three bidders participated suggests a reasonable level of competition was achieved. However, understanding the rationale behind the source exclusion is important; if legitimate reasons existed (e.g., specialized capabilities, security requirements), then the competition achieved might be optimal under the circumstances. If exclusions were arbitrary, it could have suppressed competitive pricing.

What is the historical spending trend for transportation services at FLETC?

Analyzing historical spending data for transportation and motorpool services at the Federal Law Enforcement Training Center (FLETC) is crucial for context. Understanding whether this $17.6 million award represents an increase, decrease, or stable level of spending compared to previous contract periods can reveal trends in operational needs or cost efficiencies. If historical spending has been significantly lower, it warrants an investigation into the reasons for the increase, such as expanded training programs, fleet upgrades, or inflation. Conversely, if spending has been higher, this award might represent cost savings or a more efficient service model.

What are the implications of the firm fixed-price contract type on cost management?

A firm fixed-price (FFP) contract type is generally advantageous for the government as it shifts the majority of cost risk to the contractor. This means the contractor is obligated to perform the work for the agreed-upon price, regardless of their actual costs. For this $17.6 million contract, it provides budget certainty for the Department of Homeland Security. However, it also means the contractor must accurately estimate all costs, including labor, maintenance, fuel, and overhead. If their estimates are too low, they risk reduced profit margins or financial losses. Conversely, if their estimates are too high, the government might end up paying more than necessary if the contractor achieves significant efficiencies.

Industry Classification

NAICS: Transportation and Warehousing › Urban Transit Systems › Bus and Other Motor Vehicle Transit Systems

Product/Service Code: TRANSPORT, TRAVEL, RELOCATION › OTHER TRANSPORT, TRAVEL, RELOCAT SV

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 70LGLY22RGLB00002

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1001 PROGRESS DR, CLARKSVILLE, TN, 37040

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $31,908,334

Exercised Options: $23,005,141

Current Obligation: $17,558,764

Actual Outlays: $15,646,857

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline