Arkansas Facilities Maintenance contract awarded to Unique Cleaning Service for over $1.9M

Contract Overview

Contract Amount: $1,900,205 ($1.9M)

Contractor: Unique Cleaning Service, Inc.

Awarding Agency: Department of Transportation

Start Date: 2023-10-26

End Date: 2028-04-30

Contract Duration: 1,648 days

Daily Burn Rate: $1.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 6

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: ARKANSAS FACILITIES MAINTENANCE

Place of Performance

Location: LITTLE ROCK, PULASKI County, ARKANSAS, 72206

State: Arkansas Government Spending

Plain-Language Summary

Department of Transportation obligated $1.9 million to UNIQUE CLEANING SERVICE, INC. for work described as: ARKANSAS FACILITIES MAINTENANCE Key points: 1. Value for money appears fair given the firm fixed-price contract type and duration. 2. Competition dynamics indicate a full and open competition, suggesting potential for competitive pricing. 3. Risk indicators are moderate, with a long contract duration potentially increasing cost escalation risks. 4. Performance context is within facilities support services, a common government function. 5. Sector positioning is within government administrative services, a stable but competitive market.

Value Assessment

Rating: fair

The contract's value of approximately $1.9 million over its 5-year term suggests an annual spend of around $380,000. Without specific performance metrics or detailed cost breakdowns, a precise value-for-money assessment is challenging. However, the firm fixed-price structure provides cost certainty for the government. Benchmarking against similar facilities maintenance contracts would be necessary for a more robust evaluation, but the price appears within a reasonable range for the scope of services implied.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating that while the competition was open, specific sources were initially excluded before a broader competition was opened. Six bids were received, suggesting a healthy level of interest and competition. This level of competition is generally positive for price discovery and ensuring the government receives competitive offers.

Taxpayer Impact: The open competition ensures that taxpayers benefit from potentially lower prices due to multiple vendors vying for the contract, promoting efficiency and cost savings.

Public Impact

The primary beneficiaries are federal agencies operating within Arkansas that require facilities maintenance services. Services delivered include general facilities support, likely encompassing cleaning, maintenance, and upkeep of government buildings. The geographic impact is concentrated within Arkansas, supporting federal operations in the state. Workforce implications include job creation for cleaning and maintenance staff within the local Arkansas economy.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Long contract duration (over 5 years) could lead to price increases if not managed carefully.
Potential for scope creep if maintenance needs are not clearly defined and managed.
Dependence on a single contractor for essential services could pose continuity risks if performance issues arise.

Positive Signals

Firm fixed-price contract provides cost certainty and limits the government's exposure to cost overruns.
Open competition suggests a competitive bidding process, likely resulting in a fair market price.
The contract is for essential facilities support services, ensuring operational continuity for federal agencies.

Sector Analysis

The facilities support services sector is a significant component of the broader government contracting market. This contract falls under the NAICS code 561210, Facilities Support Services. This industry is characterized by a mix of large and small businesses providing a wide range of services from janitorial to complex building operations. Government spending in this area is consistent, driven by the need to maintain federal properties across the country.

Small Business Impact

The data indicates that small business participation was not a specific set-aside for this contract (ss: false, sb: false). While the primary awardee is Unique Cleaning Service, Inc., there is no explicit information on subcontracting plans with small businesses. The impact on the small business ecosystem would depend on whether the prime contractor actively seeks small business subcontractors for specialized services or supplies.

Oversight & Accountability

Oversight for this contract would typically fall under the Federal Aviation Administration (FAA) contracting officers and program managers. Accountability measures are embedded in the contract terms, including performance standards and payment schedules tied to satisfactory service delivery. Transparency is generally maintained through federal contract databases, though detailed performance reviews are often internal. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Building Maintenance Contracts
Government Janitorial Services
Facilities Management Services
Department of Transportation Contracts
Arkansas Federal Contracts

Risk Flags

Long contract duration
Potential for price escalation over contract term
Dependence on contractor performance for essential services

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $1.9 million to UNIQUE CLEANING SERVICE, INC.. ARKANSAS FACILITIES MAINTENANCE

Who is the contractor on this award?

The obligated recipient is UNIQUE CLEANING SERVICE, INC..

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Aviation Administration).

What is the total obligated amount?

The obligated amount is $1.9 million.

What is the period of performance?

Start: 2023-10-26. End: 2028-04-30.

What is the historical spending pattern for facilities maintenance services by the Federal Aviation Administration in Arkansas?

Analyzing historical spending patterns for facilities maintenance by the FAA in Arkansas requires access to detailed federal procurement data beyond this single contract. However, general trends indicate consistent government expenditure on facilities support services across various agencies. The FAA, like other federal entities, maintains numerous facilities nationwide, necessitating ongoing contracts for their upkeep. Spending in this category is often driven by the number and size of facilities, their age, and the specific services required. Fluctuations in spending can be influenced by budget appropriations, infrastructure upgrades, and shifts in agency operational footprints. Without specific historical data for the FAA in Arkansas, it's difficult to provide precise figures, but it's reasonable to assume a steady demand for such services to ensure the operational readiness of federal assets.

How does the awarded amount compare to similar facilities maintenance contracts awarded by other federal agencies?

Comparing the $1.9 million contract value for Arkansas Facilities Maintenance to similar contracts requires a benchmark of contracts with comparable scope, duration, and geographic coverage. Facilities maintenance contracts can vary significantly based on the size and complexity of the facilities being serviced. A contract for a single small office building would be vastly different from one covering a large airport complex or research facility. Given this contract's duration of over five years and its firm fixed-price nature, the annual value of approximately $380,000 appears moderate for comprehensive facilities support. To provide a precise comparison, one would need to identify contracts for similar types of federal facilities (e.g., office buildings, operational centers) within similar geographic regions and with comparable service requirements. Generally, larger or more specialized facilities command higher contract values.

What are the key performance indicators (KPIs) expected under this facilities maintenance contract?

While the specific Key Performance Indicators (KPIs) are not detailed in the provided data, typical KPIs for facilities maintenance contracts often include metrics related to cleanliness standards, response times for service requests (e.g., repairs, maintenance), preventative maintenance completion rates, and overall customer satisfaction. For a firm fixed-price contract, the government will likely monitor adherence to service level agreements (SLAs) outlined in the contract's statement of work. These might involve specific cleaning frequencies, pest control effectiveness, groundskeeping standards, and promptness in addressing building system issues (HVAC, plumbing, electrical). Failure to meet these KPIs could result in penalties, reduced payments, or contract termination, depending on the severity and frequency of non-compliance.

What is the track record of Unique Cleaning Service, Inc. in performing federal contracts?

Assessing the track record of Unique Cleaning Service, Inc. requires examining their past performance on federal contracts, including contract history, performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), and any history of disputes or terminations. Without direct access to these records, it's impossible to definitively state their track record. However, their ability to win a contract of this size and duration suggests they have met the basic qualifications and potentially demonstrated satisfactory performance on previous engagements. Federal agencies typically conduct due diligence on potential awardees, including reviewing past performance, to mitigate risks associated with contract execution. Further investigation into their CPARS data and contract history would provide a clearer picture of their reliability and performance quality.

What are the potential risks associated with a sole-source or limited competition award for facilities maintenance?

This contract was awarded under 'Full and Open Competition After Exclusion of Sources,' not a sole-source or limited competition. However, if it *were* a sole-source or limited competition, the primary risks would include higher prices due to reduced competitive pressure, potentially lower quality of service as the contractor faces less incentive to excel, and limited innovation. Sole-source awards, in particular, can indicate a lack of market research or an inability to define requirements in a way that allows for broader competition. This can lead to taxpayers potentially overpaying for services and receiving less value. Limited competition, while better than sole-source, still carries risks of suboptimal pricing and service compared to a truly open market.

How does the contract duration impact the overall cost-effectiveness for the government?

A longer contract duration, such as the 5-year term for this facilities maintenance contract, can enhance cost-effectiveness for the government in several ways. Firstly, it allows the contractor to amortize startup costs and invest in more efficient processes and equipment, potentially leading to lower per-unit costs over time. Secondly, it provides stability and continuity of service, reducing the administrative burden and costs associated with frequent re-procurement processes. Thirdly, a longer-term relationship can foster better understanding and collaboration between the government and the contractor, leading to improved service delivery and responsiveness. However, it also carries the risk of price escalation if not structured with appropriate economic price adjustment clauses or if market conditions change significantly. The firm fixed-price nature here mitigates some of that risk by locking in the price, but the government must ensure the initial price reflects long-term value.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 697DCK-23-R-00222

Offers Received: 6

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1640 POWERS FERRY RD SE, MARIETTA, GA, 30067

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $5,379,868

Exercised Options: $2,286,834

Current Obligation: $1,900,205

Actual Outlays: $1,755,834

Contract Characteristics

Commercial Item: PRODUCTS OR SERVICES PURSUANT TO FAR 12.102(F)

Cost or Pricing Data: NO

Timeline