DOT's FAA awards $16.17M BPA Call for specialized business and financial management services to Changeis, Inc

Contract Overview

Contract Amount: $16,170,490 ($16.2M)

Contractor: Changeis, Inc.

Awarding Agency: Department of Transportation

Start Date: 2017-11-29

End Date: 2026-05-31

Contract Duration: 3,105 days

Daily Burn Rate: $5.2K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 7

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: THE BUSINESS AND FINANCIAL MANAGEMENT (BAFM-3) SERVICES EFAST MASTER ORDERING AGREEMENT (MOA) BLANKET PURCHASE AGREEMENT BPA CALL WILL OBTAIN SPECIALIZED, SENIOR-LEVEL BUSINESS AND FINANCIAL MANAGEMENT SERVICES THAT WILL AID SENIOR MANAGEMENT WITHIN THE FAAS COMMUNICATIONS, INFORMATION, AND NETWORK PROGRAMS (CINP) GROUP.

Place of Performance

Location: ARLINGTON, ARLINGTON County, VIRGINIA, 22201

State: Virginia Government Spending

Plain-Language Summary

Department of Transportation obligated $16.2 million to CHANGEIS, INC. for work described as: THE BUSINESS AND FINANCIAL MANAGEMENT (BAFM-3) SERVICES EFAST MASTER ORDERING AGREEMENT (MOA) BLANKET PURCHASE AGREEMENT BPA CALL WILL OBTAIN SPECIALIZED, SENIOR-LEVEL BUSINESS AND FINANCIAL MANAGEMENT SERVICES THAT WILL AID SENIOR MANAGEMENT WITHIN THE FAAS COMMUNICATIONS, INFOR… Key points: 1. Contract provides senior-level business and financial management support to FAA's CINP Group. 2. Services are crucial for aiding senior management in critical communications, information, and network programs. 3. The BPA Call is a Time and Materials contract, allowing flexibility but requiring careful cost management. 4. With a duration extending to May 2026, this represents a significant long-term investment. 5. The contract was competed under SAP, suggesting a streamlined procurement process. 6. The awardee, Changeis, Inc., will be responsible for delivering specialized expertise.

Value Assessment

Rating: fair

The total award amount is $16.17 million over a period extending to May 2026. Benchmarking this specific BPA Call is challenging without more granular data on the services provided and the specific labor categories utilized. However, the Time and Materials pricing structure necessitates close monitoring to ensure value for money, as it can lead to cost overruns if not managed effectively. The number of bids (7) suggests some level of competition, but the ultimate value will depend on the efficiency and effectiveness of the services delivered by Changeis, Inc.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), indicating a competitive process was utilized for this award. Seven bids were received, demonstrating a healthy level of interest from potential contractors. The use of SAP suggests that the procurement was likely streamlined, aiming for efficiency while still allowing for competition among eligible offerors. The number of bidders provides a reasonable basis for price discovery.

Taxpayer Impact: The competitive nature of this procurement, with seven bids received, is beneficial for taxpayers as it likely drove more competitive pricing and encouraged offerors to propose their best value solutions.

Public Impact

Senior management within the FAA's CINP Group will benefit from specialized business and financial management expertise. Services will support the effective operation and strategic planning of communications, information, and network programs. The geographic impact is primarily within the Federal Aviation Administration's operational areas. The contract supports a specialized workforce of senior-level business and financial management professionals.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials contract type can lead to cost overruns if not closely monitored.
The duration of the BPA Call (through May 2026) requires ongoing performance assessment.
Specialized senior-level services may command higher labor rates, impacting overall cost-effectiveness.

Positive Signals

Competitive procurement process with seven bids suggests potential for good value.
The contract supports critical FAA programs, indicating strategic importance.
Awardee Changeis, Inc. will provide specialized expertise, potentially enhancing program efficiency.

Sector Analysis

This contract falls within the Management and Financial Consulting Services sector, a broad category encompassing a wide range of advisory and support services. The Federal Aviation Administration (FAA) is a significant consumer of such services to manage its complex operations, including its vast communication, information, and network infrastructure. Spending in this sector is driven by the need for specialized expertise that government agencies may not possess internally, particularly for strategic planning, financial oversight, and program management. Comparable spending benchmarks would typically involve analyzing other large federal contracts for similar consulting services across various agencies.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications or specific impacts on the small business ecosystem stemming from a small business set-aside. The primary focus of this contract is on obtaining specialized senior-level services, likely from larger or more established firms capable of meeting the complex requirements.

Oversight & Accountability

Oversight for this BPA Call will likely be managed by the Federal Aviation Administration (FAA) contracting officers and program managers responsible for the CINP Group. The Time and Materials contract type necessitates rigorous oversight of labor hours and direct costs to ensure compliance with the contract terms and to prevent cost overruns. Transparency will be maintained through regular reporting requirements and performance reviews. While specific Inspector General jurisdiction is not detailed, the Department of Transportation's IG would have oversight authority over FAA spending.

Related Government Programs

Management and Consulting Services
Financial Advisory Services
Information Technology Management Support
Federal Aviation Administration Operations Support
Master Ordering Agreements (MOA)
Blanket Purchase Agreements (BPA)

Risk Flags

Potential for cost overruns due to Time and Materials contract type.
Need for continuous monitoring of contractor performance over the contract's long duration.
Ensuring the specialized services remain relevant to evolving FAA needs.

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $16.2 million to CHANGEIS, INC.. THE BUSINESS AND FINANCIAL MANAGEMENT (BAFM-3) SERVICES EFAST MASTER ORDERING AGREEMENT (MOA) BLANKET PURCHASE AGREEMENT BPA CALL WILL OBTAIN SPECIALIZED, SENIOR-LEVEL BUSINESS AND FINANCIAL MANAGEMENT SERVICES THAT WILL AID SENIOR MANAGEMENT WITHIN THE FAAS COMMUNICATIONS, INFORMATION, AND NETWORK PROGRAMS (CINP) GROUP.

Who is the contractor on this award?

The obligated recipient is CHANGEIS, INC..

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Aviation Administration).

What is the total obligated amount?

The obligated amount is $16.2 million.

What is the period of performance?

Start: 2017-11-29. End: 2026-05-31.

What is the specific nature of the 'specialized, senior-level business and financial management services' required by the FAA's CINP Group?

The 'specialized, senior-level business and financial management services' are intended to support senior management within the FAA's Communications, Information, and Network Programs (CINP) Group. While the exact scope is not detailed in the provided data, these services typically encompass strategic planning, financial analysis, budget formulation and execution, resource management, risk assessment, performance metrics development, and advisory support on complex business decisions. For the CINP Group, this likely translates to supporting the management of critical infrastructure, IT systems, communication networks, and related financial operations essential for the FAA's mission. The senior-level aspect implies that the services require experienced professionals capable of providing high-level guidance and problem-solving.

How does the Time and Materials (T&M) contract type influence the cost-effectiveness and risk for the FAA in this BPA Call?

The Time and Materials (T&M) contract type allows the FAA to pay the contractor for the actual labor hours expended and the cost of materials used. This offers flexibility, especially when the scope of work is not precisely defined at the outset or is expected to evolve. However, it also shifts a significant portion of the cost risk to the government. Without robust oversight, T&M contracts can lead to cost overruns if labor hours are not efficiently utilized or if rates are not competitive. For this BPA Call, the FAA must implement stringent monitoring mechanisms, including detailed timesheets, regular progress reviews, and potentially labor hour ceilings, to ensure cost-effectiveness and mitigate the inherent risks associated with T&M pricing.

What is the track record of Changeis, Inc. in providing similar business and financial management consulting services to federal agencies?

Changeis, Inc. has a history of providing IT and management consulting services to various federal agencies. While specific details on their performance for the FAA's CINP Group under this particular BPA Call are not available in the provided data, their broader contract history can offer insights. A thorough assessment would involve reviewing past performance evaluations, contract awards, and any publicly available information regarding their successful delivery of complex projects. Understanding their experience with similar government requirements, particularly in areas like financial management, strategic planning, and program support within aviation or related sectors, would be crucial for evaluating their capability and reliability for this contract.

How does the $16.17 million award amount compare to historical spending on similar business and financial management services within the FAA or DOT?

The $16.17 million award amount for this BPA Call represents a significant investment in specialized business and financial management services over its duration. To benchmark this figure, one would need to analyze historical spending patterns within the FAA and the broader Department of Transportation (DOT) for similar consulting services. This would involve identifying contracts with comparable scopes of work, such as strategic planning, financial oversight, and program management support, particularly those awarded under Master Ordering Agreements or Blanket Purchase Agreements. Comparing the total value, duration, and potentially the average annual spend of this BPA Call against historical data would help determine if the current investment is in line with, higher than, or lower than previous expenditures for comparable services.

What are the potential risks associated with the long duration (ending May 2026) of this BPA Call, and how are they being mitigated?

The extended duration of this BPA Call, ending in May 2026, presents several potential risks. These include the possibility of evolving requirements that may not be fully addressed by the initial scope, potential for contractor performance degradation over time, and the risk of the contracted services becoming outdated or less relevant due to technological advancements or changes in agency priorities. Mitigation strategies typically involve incorporating clear performance metrics, regular review and modification clauses within the contract, and continuous communication between the FAA and Changeis, Inc. to ensure alignment with current needs. The FAA's program managers will need to actively manage the contract, conduct periodic performance evaluations, and be prepared to adjust the scope or services as necessary to maintain relevance and effectiveness.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 7

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 1301 N TROY ST #702, ARLINGTON, VA, 22201

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, Indian (Subcontinent) American Owned Business, Woman Owned Business

Financial Breakdown

Contract Ceiling: $25,625,835

Exercised Options: $16,170,490

Current Obligation: $16,170,490

Actual Outlays: $12,961,870

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: DTFAWA13A00026

IDV Type: BPA

Timeline