GSA awards $4.6M for paper and document imaging, with a fixed price and economic adjustment

Contract Overview

Contract Amount: $4,642 ($4.6K)

Contractor: Document Imaging Dimensions Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-10

End Date: 2026-04-16

Contract Duration: 6 days

Daily Burn Rate: $774/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: PAPER, XEROGRAPHIC: - SEE ATTACHED DOCUMENT FOR DETAIL.

Place of Performance

Location: YORKVILLE, KENDALL County, ILLINOIS, 60560

State: Illinois Government Spending

Plain-Language Summary

General Services Administration obligated $4,641.6 to DOCUMENT IMAGING DIMENSIONS INC. for work described as: PAPER, XEROGRAPHIC: - SEE ATTACHED DOCUMENT FOR DETAIL. Key points: 1. Contract value appears reasonable for the scope of document imaging and paper supplies. 2. Full and open competition was utilized, suggesting a competitive bidding process. 3. The contract includes an economic price adjustment clause, which may mitigate inflation risks. 4. Performance is expected to occur within Illinois, indicating a regional focus. 5. The contract duration is relatively short, allowing for frequent re-evaluation of needs. 6. The North American Industry Classification System (NAICS) code points to stationery product manufacturing.

Value Assessment

Rating: good

The contract value of $4.6 million for paper and document imaging services over a short period seems within a reasonable range. Benchmarking against similar GSA contracts for office supplies and imaging solutions would provide a more precise value-for-money assessment. The fixed-price structure with economic price adjustment offers some predictability while allowing for market fluctuations.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. This approach generally fosters a competitive environment, which can lead to better pricing and service offerings for the government. The number of bidders is not specified, but the method itself suggests a robust competition.

Taxpayer Impact: Full and open competition is beneficial for taxpayers as it maximizes the potential for cost savings through a wide range of offers and encourages contractors to provide competitive pricing.

Public Impact

Federal agencies utilizing GSA schedules will benefit from access to these paper and document imaging supplies. The services delivered include the provision of paper products and document imaging solutions. The geographic impact is primarily within Illinois, where the performance is scheduled. Workforce implications are likely related to the supply chain and logistics for these products.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to the economic price adjustment clause.
Dependence on specific paper and imaging product manufacturers.
Logistical challenges in ensuring timely delivery of supplies.

Positive Signals

Utilizes a competitive bidding process to secure favorable terms.
Contract duration is short, allowing for flexibility and adaptation to changing needs.
Awarded through a reputable agency (GSA) known for procurement efficiency.

Sector Analysis

The contract falls within the broader office supplies and services sector, specifically related to stationery product manufacturing and document imaging. This sector is characterized by a mix of large manufacturers and specialized service providers. Spending in this category is consistent across many federal agencies for routine operational needs. Comparable spending benchmarks would typically involve analyzing GSA Schedule data for similar product codes.

Small Business Impact

The contract does not indicate any specific small business set-aside provisions. However, as a BPA call under a GSA schedule, it's possible that small businesses could be involved as subcontractors to the primary awardee, Document Imaging Dimensions Inc. Further analysis would be needed to determine the extent of small business participation.

Oversight & Accountability

Oversight is provided by the General Services Administration (GSA) through its Federal Acquisition Service. The contract's terms and conditions, including performance standards and pricing, are subject to GSA's oversight. Transparency is facilitated through public contract databases, and any disputes or performance issues would fall under standard federal procurement dispute resolution processes.

Related Government Programs

GSA Schedules
Office Supplies Procurement
Document Management Services
Federal Stationery Contracts

Risk Flags

Economic Price Adjustment Clause
Potential Supply Chain Disruptions
Contractor Performance Monitoring

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $4,641.6 to DOCUMENT IMAGING DIMENSIONS INC.. PAPER, XEROGRAPHIC: - SEE ATTACHED DOCUMENT FOR DETAIL.

Who is the contractor on this award?

The obligated recipient is DOCUMENT IMAGING DIMENSIONS INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $4,641.6.

What is the period of performance?

Start: 2026-04-10. End: 2026-04-16.

What is the track record of Document Imaging Dimensions Inc. with federal contracts?

Information regarding the specific track record of Document Imaging Dimensions Inc. with federal contracts is not detailed in the provided data. A comprehensive review would involve searching federal procurement databases like SAM.gov or FPDS-NG for past performance, contract history, and any reported issues or commendations. Understanding their past performance, especially on similar GSA Schedule contracts, is crucial for assessing reliability and capability in fulfilling this current award.

How does the pricing of this contract compare to similar GSA Schedule awards for paper and document imaging?

Direct comparison of pricing requires access to detailed pricing data for this specific contract and comparable GSA Schedule awards. The provided data indicates a fixed price with economic price adjustment, but not the unit prices or specific rates. Benchmarking against other contracts under the same or similar NAICS codes and Special Item Numbers (SINs) on GSA Schedules would reveal if the pricing is competitive. Factors like volume discounts, delivery terms, and specific product quality can influence price variations.

What are the primary risks associated with this contract, considering the economic price adjustment clause?

The primary risk associated with this contract, given the economic price adjustment (EPA) clause, is potential cost escalation beyond initial projections. While EPA is designed to account for market fluctuations, significant inflation in raw materials (like paper pulp) or energy costs could lead to higher-than-anticipated spending. Other risks include potential supply chain disruptions affecting paper availability or delivery, and the possibility of the contractor not meeting performance standards for imaging services, although the short duration might mitigate long-term performance risks.

How effective is the 'full and open competition' method in ensuring value for this type of procurement?

Full and open competition is generally considered the most effective method for ensuring value in federal procurements, including for paper and document imaging supplies. It allows a broad range of potential offerors to compete, driving down prices and encouraging innovation. For commodity items like paper and standard imaging services, a competitive process maximizes the likelihood that the government receives the best possible price and quality. The effectiveness is further enhanced if the solicitation clearly defines requirements and evaluation criteria.

What is the historical spending pattern for paper and document imaging services through GSA?

Historical spending patterns for paper and document imaging services through GSA Schedules typically show consistent demand across federal agencies. GSA Schedules are a primary channel for agencies to procure common goods and services efficiently. Spending in this category is influenced by overall federal agency operational needs, budget allocations, and the availability of competitive offerings on the schedules. Analyzing historical data from GSA's public dashboards or FPDS can reveal trends in spending volume, average prices, and the distribution of awards among contractors over time.

Industry Classification

NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 205 BEAVER ST, YORKVILLE, IL, 60560

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,642

Exercised Options: $4,642

Current Obligation: $4,642

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0004

IDV Type: BPA

Timeline