GSA awards $4,858 contract for Xerographic Paper, highlighting stationery product manufacturing needs

Contract Overview

Contract Amount: $4,858 ($4.9K)

Contractor: Document Imaging Dimensions Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-10

End Date: 2026-04-16

Contract Duration: 6 days

Daily Burn Rate: $810/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: XEROGRAPHIC PAPER FOR SAVIN LIQUID TONER 8 1/2''X 11''BPA-COS-5128

Place of Performance

Location: YORKVILLE, KENDALL County, ILLINOIS, 60560

State: Illinois Government Spending

Plain-Language Summary

General Services Administration obligated $4,857.8 to DOCUMENT IMAGING DIMENSIONS INC. for work described as: XEROGRAPHIC PAPER FOR SAVIN LIQUID TONER 8 1/2''X 11''BPA-COS-5128 Key points: 1. Contract value appears modest, suggesting a focus on specific supply needs rather than large-scale procurement. 2. The short duration (6 months) indicates a tactical purchase, possibly to bridge gaps or test suppliers. 3. Fixed Price with Economic Price Adjustment (EPA) suggests potential for cost fluctuations based on market conditions. 4. The North American Industry Classification System (NAICS) code 322230 points to the paperboard container manufacturing sector, though the product is stationery. 5. The award is a BPA Call, implying it's a task order against a pre-existing Blanket Purchase Agreement. 6. The contract is not set aside for small businesses, indicating a focus on broader market participation.

Value Assessment

Rating: fair

The contract value of $4,857.80 for a 6-month period is relatively small. Benchmarking against similar stationery procurements is difficult without more specific product details and volume. The use of EPA suggests a need to account for potential material cost increases, which is common in manufacturing contracts but can introduce price uncertainty for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, suggesting multiple vendors had the opportunity to bid. The specific mechanism, a BPA Call, indicates that the underlying BPA was likely competed previously. The number of bidders for this specific call is not provided, but the 'full and open' designation implies a competitive process was available.

Taxpayer Impact: Full and open competition generally benefits taxpayers by fostering a competitive environment that can lead to better pricing and quality for government purchases.

Public Impact

Federal agencies requiring Xerographic paper for document imaging will benefit from this supply. The contract supports the operational needs of federal offices, particularly those utilizing Savin liquid toner printers. The primary service delivered is the provision of essential office supplies. The geographic impact is likely limited to the delivery location specified under the BPA call, with 'IL' (Illinois) noted as the state.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to the Economic Price Adjustment clause.
Limited contract duration may require frequent re-competition or extensions.
Specificity of 'XEROGRAPHIC PAPER FOR SAVIN LIQUID TONER' might limit the pool of eligible suppliers if not a standard item.

Positive Signals

Awarded under full and open competition, suggesting a robust bidding process.
Short duration allows for flexibility and potential reassessment of needs.
BPA Call mechanism can streamline procurement for recurring needs.

Sector Analysis

This contract falls within the broader office supplies and stationery manufacturing sector. The North American Industry Classification System (NAICS) code 322230, 'Stationery Product Manufacturing,' is relevant. The market for office supplies is generally competitive, with numerous manufacturers and distributors. This specific procurement, however, is for a specialized paper type, which might narrow the competitive landscape among suppliers capable of meeting the exact specifications.

Small Business Impact

The contract was not awarded as a small business set-aside, nor is there an indication of specific subcontracting requirements for small businesses in the provided data. This suggests that the primary focus was on obtaining the required product through the most competitive means available to the entire market, rather than prioritizing small business participation for this particular award.

Oversight & Accountability

As a BPA Call, oversight would likely be managed by the contracting officer responsible for the parent Blanket Purchase Agreement within the General Services Administration (GSA). Accountability is tied to the terms of the BPA and the specific call order, including delivery schedules and product specifications. Transparency is generally maintained through federal procurement databases where such awards are reported.

Related Government Programs

General Services Administration (GSA) Federal Acquisition Service
Office Supplies Procurement
Stationery and Paper Products Contracts

Risk Flags

Potential for price volatility due to EPA clause.
Short contract duration requires timely follow-on procurement planning.
Specificity of paper type may limit supplier options.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $4,857.8 to DOCUMENT IMAGING DIMENSIONS INC.. XEROGRAPHIC PAPER FOR SAVIN LIQUID TONER 8 1/2''X 11''BPA-COS-5128

Who is the contractor on this award?

The obligated recipient is DOCUMENT IMAGING DIMENSIONS INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $4,857.8.

What is the period of performance?

Start: 2026-04-10. End: 2026-04-16.

What is the typical price range for Xerographic paper compatible with Savin liquid toner printers of this size?

Determining a precise typical price range for 'XEROGRAPHIC PAPER FOR SAVIN LIQUID TONER 8 1/2''X 11''' is challenging without more granular market data. Standard 8.5x11 inch copy paper prices can range from $0.02 to $0.10 per sheet depending on quality, quantity, and supplier. Specialized paper, such as that required for specific toner technologies like Savin's liquid toner, may command a premium. The contract's total value of $4,857.80 over approximately 6 months, with an unspecified quantity, makes direct per-unit cost comparison difficult. However, if we assume a monthly spend of around $800, this suggests a moderate volume purchase, likely within the expected range for specialized office supplies for a federal agency.

How does the Economic Price Adjustment (EPA) clause typically function in contracts like this?

An Economic Price Adjustment (EPA) clause in a contract allows for modification of the price based on fluctuations in specified economic factors, such as labor or material costs. For this contract, the EPA would likely be tied to the cost of raw materials used in producing the Xerographic paper or potentially energy costs. The specific formula or index used to trigger adjustments would be detailed in the contract's full terms and conditions. This clause protects both the contractor from unforeseen cost increases that could make the contract unprofitable and the government from excessively high initial pricing if market conditions are volatile. The 'FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT' designation means the base price is fixed, but it can be adjusted upwards or downwards based on the agreed-upon economic indicators.

What is the significance of the award being a 'BPA CALL'?

A 'BPA CALL' signifies that this contract is a task order issued against a pre-existing Blanket Purchase Agreement (BPA). BPAs are simplified acquisition methods used by federal agencies to streamline the process of obtaining supplies or services that are expected to be needed repeatedly. The underlying BPA itself would have been established through a competitive process, allowing multiple vendors to offer terms and conditions. This specific 'BPA CALL' represents an individual order placed under that established agreement. It implies that the vendor, DOCUMENT IMAGING DIMENSIONS INC., was one of the parties awarded a position on the parent BPA, and this call is a specific purchase against that agreement, likely for a defined quantity and delivery requirement.

What are the potential risks associated with a short-duration contract like this?

The primary risk associated with a short-duration contract (6 months) is the potential for disruption if follow-on procurement is not managed efficiently. If the agency requires continued supply beyond the contract's expiration date (April 16, 2026), a new procurement process must be initiated. Delays in this process could lead to a supply gap, impacting agency operations. Additionally, short durations may offer less incentive for contractors to invest in process improvements or long-term supply chain stability specifically for this contract. The use of an EPA clause also introduces price uncertainty, although it is designed to manage market volatility.

How does the NAICS code 322230 relate to the product 'XEROGRAPHIC PAPER'?

The North American Industry Classification System (NAICS) code 322230 is defined as 'Stationery Product Manufacturing.' This code encompasses establishments primarily engaged in manufacturing converted paper products such as envelopes, stationery, and other paper items. Xerographic paper, used in photocopiers and laser printers, falls under the broader category of paper products. While some might associate paper manufacturing more broadly with codes like 3221 (Pulp, Paper, and Paperboard Mills), 322230 specifically covers the conversion of paper into finished goods like stationery and printing paper, making it appropriate for this procurement.

Industry Classification

NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 205 BEAVER ST, YORKVILLE, IL, 60560

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,858

Exercised Options: $4,858

Current Obligation: $4,858

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0004

IDV Type: BPA

Timeline