GSA's $5M contract for document imaging services awarded to Document Imaging Dimensions Inc. with a fixed price structure

Contract Overview

Contract Amount: $5,023 ($5.0K)

Contractor: Document Imaging Dimensions Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-10

End Date: 2026-04-16

Contract Duration: 6 days

Daily Burn Rate: $837/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Place of Performance

Location: YORKVILLE, KENDALL County, ILLINOIS, 60560

State: Illinois Government Spending

Plain-Language Summary

General Services Administration obligated $5,022.6 to DOCUMENT IMAGING DIMENSIONS INC. for work described as: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL. Key points: 1. The contract value of $5.02 million for document imaging services appears to be within a reasonable range for the scope of work. 2. Competition dynamics indicate a full and open competition, suggesting potential for competitive pricing. 3. Risk indicators are low, with a fixed-price contract type and a short duration of 6 months. 4. Performance context is limited due to the short duration, but the fixed-price nature incentivizes efficiency. 5. Sector positioning is within the administrative and support services sector, specifically document management. 6. The contract's fixed-price with economic price adjustment (EPA) clause allows for adjustments based on market fluctuations, which could impact final costs. 7. The BPA Call award mechanism suggests this is a call against an existing Blanket Purchase Agreement, implying pre-negotiated terms and conditions.

Value Assessment

Rating: good

The contract value of approximately $5 million for document imaging services is difficult to benchmark precisely without more detailed service specifications. However, given the fixed-price nature and the short 6-month duration, the overall price appears reasonable. The economic price adjustment clause introduces some variability, but it is a standard mechanism for managing inflation in service contracts. Compared to similar government contracts for document imaging and related services, this award seems to fall within typical spending ranges for specialized document management solutions.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit offers. This approach generally fosters a competitive environment, allowing the government to solicit bids from a wide range of qualified vendors. The specific number of bidders is not provided, but the 'full and open' designation suggests that multiple proposals were likely considered, contributing to price discovery and potentially securing more favorable terms for the government.

Taxpayer Impact: A full and open competition provides taxpayers with assurance that the government sought the best value by allowing a broad range of companies to compete, which typically leads to more competitive pricing and efficient use of public funds.

Public Impact

Federal agencies requiring document imaging and xerographic process services will benefit from this contract. The services delivered will likely include scanning, indexing, and digital storage of physical documents. The geographic impact is primarily within Illinois, as indicated by the 'IL' state code, though services may extend to other locations as needed by the GSA. Workforce implications may include employment opportunities for individuals skilled in document management and digital archiving.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

The economic price adjustment (EPA) clause could lead to increased costs if market prices for relevant inputs rise significantly.
The specific details of the 'attached document' are not provided, making a full assessment of the scope and potential for overruns challenging.
The BPA Call award mechanism, while efficient, relies on pre-existing BPA terms which may not always reflect the absolute lowest market price for a new, specific requirement.

Positive Signals

Awarded under full and open competition, suggesting a competitive bidding process.
Fixed-price contract type generally provides cost certainty and incentivizes contractor efficiency.
Short contract duration of 6 months allows for flexibility and reassessment of needs.
The General Services Administration (GSA) is a reputable agency with established procurement processes.

Sector Analysis

The document imaging and xerographic process sector is a niche within the broader business services industry. It encompasses companies that specialize in converting physical documents into digital formats, offering solutions for storage, retrieval, and management. This contract fits within the government's ongoing efforts to digitize records and improve information accessibility. Comparable spending benchmarks in this sector can vary widely based on volume, complexity, and required turnaround times, but GSA's award of $5.02 million for a 6-month period suggests a significant volume or specialized service requirement.

Small Business Impact

The data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications or specific benefits for small businesses arising from this particular award. The focus appears to be on securing services through the most competitive means available, which in this case was full and open competition, potentially favoring larger, established providers.

Oversight & Accountability

Oversight for this contract will likely be managed by the General Services Administration (GSA), specifically the Federal Acquisition Service. As a BPA Call award, the underlying BPA likely has established oversight mechanisms. Transparency is facilitated through federal procurement databases where contract awards are published. Accountability measures are inherent in the fixed-price contract type, with performance expectations tied to payment. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Records Management Services
Document Conversion Services
Information Technology Services
Administrative Support Services
General Services Administration Procurement

Risk Flags

Economic Price Adjustment Clause: Potential for cost increases beyond the initial award value.
Lack of Detailed Scope: Critical service details are in an 'attached document,' limiting immediate analysis.
Short Contract Duration: May indicate a pilot program or a need for frequent re-competition, impacting long-term vendor relationships.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $5,022.6 to DOCUMENT IMAGING DIMENSIONS INC.. PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Who is the contractor on this award?

The obligated recipient is DOCUMENT IMAGING DIMENSIONS INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $5,022.6.

What is the period of performance?

Start: 2026-04-10. End: 2026-04-16.

What is the specific nature of the 'PAPER, COPYING, XEROGRAPHIC PROCESS' services being procured, and what are the expected deliverables?

The provided data snippet is concise and refers to 'PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.' This indicates that the core service involves document reproduction and processing, likely through xerography (photocopying) and potentially related paper-based services. The actual deliverables, such as the volume of documents to be processed, scanning resolution requirements, indexing standards, file formats, and delivery methods (e.g., digital files, physical copies), would be detailed in the referenced 'attached document.' Without this document, it's impossible to ascertain the full scope, complexity, and specific outputs expected from Document Imaging Dimensions Inc. under this $5.02 million contract.

How does the $5.02 million contract value compare to historical spending by GSA for similar document imaging services?

To accurately compare the $5.02 million contract value to historical GSA spending, one would need access to GSA's historical procurement data for document imaging and related services. This would involve searching databases for contracts with similar North American Industry Classification System (NAICS) codes (e.g., 322230 - Stationery Product Manufacturing, or potentially codes related to document management services) awarded over previous fiscal years. Factors such as contract duration, scope of work, and inflation would need to be considered for a fair comparison. Given the 6-month duration, $5.02 million represents a significant monthly expenditure, suggesting either a very high volume of work or highly specialized services. A preliminary assessment suggests this is a substantial award for a short period, warranting a deeper dive into historical spending patterns for similar requirements.

What are the key performance indicators (KPIs) and service level agreements (SLAs) associated with this contract?

The provided data does not specify the Key Performance Indicators (KPIs) or Service Level Agreements (SLAs) for this contract. Typically, for document imaging services, KPIs might include turnaround time for scanning and delivery, accuracy rates (e.g., error rate in data capture), document security compliance, and uptime for any associated digital platforms. SLAs would define the acceptable thresholds for these KPIs and potential remedies or penalties if they are not met. As this is a BPA Call award, the underlying Blanket Purchase Agreement (BPA) might contain standard KPIs and SLAs, which would then be applied to this specific call order. Further review of the contract documentation, particularly the statement of work and any incorporated clauses, would be necessary to identify these critical performance metrics.

What is Document Imaging Dimensions Inc.'s track record with federal contracts, particularly with GSA?

The provided data identifies 'DOCUMENT IMAGING DIMENSIONS INC.' as the contractor but does not offer details on their federal contract history. To assess their track record, one would need to query federal procurement databases (like SAM.gov or FPDS) for previous awards to this entity. Key aspects to examine would include the number of past contracts, their values, the agencies they've served, their performance ratings (if available), and any history of contract disputes or terminations. A strong track record with GSA or other federal agencies would indicate reliability and experience in meeting government requirements, while a limited or problematic history might raise concerns about performance and risk.

What is the potential impact of the 'economic price adjustment' (EPA) clause on the final cost to taxpayers?

The 'FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT' (EPA) contract type means that while the base price is fixed, it can be adjusted upwards (or sometimes downwards) based on pre-defined economic factors. For this contract, the EPA clause allows for adjustments tied to specific indices or market changes relevant to the costs of providing document imaging services (e.g., labor costs, paper prices, energy costs). The potential impact on taxpayers is that the final cost could exceed the initial $5.02 million if these economic factors increase significantly during the contract period. The specific formula and triggers for the EPA are crucial; a well-defined EPA protects both the contractor from unforeseen cost increases and the government from excessive price hikes, but it introduces a degree of cost uncertainty compared to a firm fixed-price contract.

Given the 'full and open competition' award, how many bids were received, and what does this imply about the market for document imaging services?

The data indicates the contract was awarded under 'FULL AND OPEN COMPETITION' but does not specify the number of bids received. This award method signifies that the government solicited proposals from all interested and capable sources. The number of bids received is a critical indicator of market competitiveness. A high number of bids typically suggests a robust and competitive market, potentially leading to lower prices and better terms for the government. Conversely, a low number of bids might indicate a less competitive market, potential barriers to entry for new vendors, or that the requirement is highly specialized. Without the exact number of bidders, it's difficult to definitively assess the market dynamics, but the 'full and open' approach itself is a positive step towards ensuring broad market engagement.

Industry Classification

NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 205 BEAVER ST, YORKVILLE, IL, 60560

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,023

Exercised Options: $5,023

Current Obligation: $5,023

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0004

IDV Type: BPA

Timeline