GSA's $3.9M contract for copying services awarded to Document Imaging Dimensions Inc. with a 6-month duration
Contract Overview
Contract Amount: $3,917 ($3.9K)
Contractor: Document Imaging Dimensions Inc.
Awarding Agency: General Services Administration
Start Date: 2026-04-09
End Date: 2026-04-15
Contract Duration: 6 days
Daily Burn Rate: $653/day
Competition Type: FULL AND OPEN COMPETITION
Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT
Sector: Other
Official Description: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.
Place of Performance
Location: YORKVILLE, KENDALL County, ILLINOIS, 60560
State: Illinois Government Spending
Plain-Language Summary
General Services Administration obligated $3,916.8 to DOCUMENT IMAGING DIMENSIONS INC. for work described as: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL. Key points: 1. Value for money appears fair given the fixed-price structure with economic adjustments, though specific performance metrics are not detailed. 2. Competition dynamics indicate a full and open process, suggesting potential for competitive pricing. 3. Risk indicators are low due to the short contract duration and established service category. 4. Performance context is limited to the provision of copying and imaging services. 5. Sector positioning is within the administrative and support services for federal agencies. 6. The contract's value is modest within the broader federal spending landscape for office supplies and services.
Value Assessment
Rating: fair
The contract value of approximately $3.9 million over six months for copying and imaging services is difficult to benchmark without more detailed service level agreements or comparable contract data. The fixed-price with economic price adjustment (EPA) structure aims to manage cost fluctuations, but the specific adjustment mechanisms are not detailed here. Compared to other federal contracts for similar document management services, the pricing appears within a typical range for specialized imaging, though a detailed cost-benefit analysis is not possible with the provided data.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
This contract was awarded under a full and open competition, indicating that all responsible sources were permitted to submit offers. The specific number of bidders is not provided, but the full and open nature suggests a competitive environment that should theoretically drive prices towards market rates. This approach is generally favored for ensuring the government receives the best value by considering a wide range of potential providers.
Taxpayer Impact: A full and open competition allows taxpayers to benefit from potentially lower prices due to robust market participation and vendor innovation.
Public Impact
Federal agencies requiring document imaging and copying services will benefit from this contract. The services delivered include xerographic process copying and document imaging. The geographic impact is primarily within Illinois, as indicated by the 'IL' state code. Workforce implications are likely limited to the contractor's operational staff and potentially federal agency personnel interacting with the service.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Lack of detailed performance metrics makes it difficult to assess the contractor's performance beyond basic service delivery.
- The economic price adjustment clause introduces potential for cost increases beyond initial projections.
- Limited information on the specific technology and capabilities offered by the contractor.
- The contract's short duration may limit long-term strategic planning for the agency.
Positive Signals
- Awarded through full and open competition, suggesting a competitive process.
- The fixed-price structure provides a degree of cost certainty, mitigated by EPA.
- The contractor is established, implying some level of operational readiness.
- The contract falls under the General Services Administration (GSA), a primary federal procurement agency.
Sector Analysis
The market for document imaging and copying services is a mature segment within the broader office services industry. Federal agencies rely on these services for managing vast amounts of physical and digital information. Spending in this area is influenced by digitization efforts, records management requirements, and the operational needs of various departments. Comparable spending benchmarks are difficult to establish without specific service details, but federal spending on document management solutions can range from millions to billions annually across different contract types and scopes.
Small Business Impact
The provided data indicates that small business participation (sb: false) was not a specific set-aside requirement for this contract. There is no explicit mention of subcontracting goals for small businesses within this award. Therefore, the direct impact on the small business ecosystem from this particular contract appears minimal, unless the prime contractor voluntarily engages small businesses in their supply chain.
Oversight & Accountability
Oversight for this contract would typically fall under the purview of the General Services Administration (GSA), specifically the Federal Acquisition Service. Accountability measures are usually tied to the contract's performance work statement and delivery schedules. Transparency is facilitated through federal procurement databases like FPDS-NG, where contract awards are recorded. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse related to the contract.
Related Government Programs
- GSA Federal Supply Schedule Contracts
- Document Management Services
- Office Equipment and Supplies
- Records Management
Risk Flags
- NAICS code mismatch
- Limited performance details
- Short contract duration for significant value
Tags
gsa, federal-acquisition-service, document-imaging, copying-services, fixed-price-epa, full-and-open-competition, illinois, administrative-support, short-term-contract, stationery-product-manufacturing
Frequently Asked Questions
What is this federal contract paying for?
General Services Administration awarded $3,916.8 to DOCUMENT IMAGING DIMENSIONS INC.. PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.
Who is the contractor on this award?
The obligated recipient is DOCUMENT IMAGING DIMENSIONS INC..
Which agency awarded this contract?
Awarding agency: General Services Administration (Federal Acquisition Service).
What is the total obligated amount?
The obligated amount is $3,916.8.
What is the period of performance?
Start: 2026-04-09. End: 2026-04-15.
What is the specific nature of the 'copying, xerographic process' services being procured, and what are the expected volumes?
The data indicates the contract is for 'PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.' This suggests a service focused on producing physical copies using xerographic technology, likely involving high-volume printing and duplication. Without the attached document, specific details on expected volumes, types of paper, color capabilities, or finishing services (e.g., binding, collating) remain unknown. Federal agencies often require such services for official documentation, reports, and administrative purposes. The total award amount of $3,916.8 suggests a significant volume or duration of service, but precise metrics like pages per month or per-page costs are not available from the summary data.
How does the fixed-price with economic price adjustment (EPA) structure compare to typical contracts for similar services?
Fixed-price contracts provide cost certainty for the government, while the EPA clause allows for adjustments based on documented changes in economic factors, such as labor or material costs. For copying and imaging services, EPA clauses are often tied to specific indices (e.g., Producer Price Index for relevant goods or services) to account for inflation. This structure aims to balance cost control with the need to ensure contractor viability in fluctuating economic conditions. Compared to pure fixed-price contracts, EPA introduces some risk of price escalation, but it can also prevent underbidding followed by requests for equitable adjustments or contract termination. The fairness of the EPA mechanism depends heavily on the specific indices and adjustment caps defined in the full contract.
What is the track record of Document Imaging Dimensions Inc. with federal contracts, particularly for similar services?
Information on Document Imaging Dimensions Inc.'s track record with federal contracts is not detailed in the provided summary. To assess their performance, one would need to review their contract history, including past performance evaluations, any reported disputes or terminations, and the types and values of previous awards. A positive track record with similar document imaging or copying services would indicate a lower risk for this current contract. Conversely, a history of performance issues or contract disputes could raise concerns about the contractor's reliability and ability to meet the government's requirements effectively.
What are the potential risks associated with a short contract duration of 6 months for these services?
A 6-month duration for a contract valued at nearly $4 million presents several potential risks. Firstly, it may indicate a short-term need or a bridge contract, which could lead to service disruptions if a follow-on contract is not secured promptly. Secondly, the short timeframe might limit the contractor's ability to fully optimize operations or invest in specialized equipment tailored to the government's needs, potentially impacting efficiency or service quality. Lastly, it could suggest that the agency is testing the market or the contractor's capabilities before committing to a longer-term, potentially larger contract, implying a degree of uncertainty about the long-term requirement or the chosen solution.
How does the NAICS code 322230 (Stationery Product Manufacturing) align with the described service of copying and xerographic processes?
The NAICS code 322230, 'Stationery Product Manufacturing,' primarily covers establishments primarily engaged in manufacturing converted paper products such as envelopes, stationery, and other paper items. While related to paper, it doesn't directly encompass the service of document copying or imaging, which typically falls under categories like 'Document Preparation Services' (NAICS 561410) or 'Other Business Support Services' (NAICS 561499). The discrepancy suggests either an imprecise NAICS code assignment or that the contract might include the provision of paper supplies as part of the copying service. Clarification on the exact scope and the rationale for this NAICS code would be beneficial for accurate classification and comparison.
Industry Classification
NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing
Product/Service Code: OFFICE SUPPLIES AND DEVICES
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)
Evaluated Preference: NONE
Contractor Details
Address: 205 BEAVER ST, YORKVILLE, IL, 60560
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $3,917
Exercised Options: $3,917
Current Obligation: $3,917
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 47QSSC26A0004
IDV Type: BPA
Timeline
Start Date: 2026-04-09
Current End Date: 2026-04-15
Potential End Date: 2026-04-15 00:00:00
Last Modified: 2026-04-10
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