GSA awards $5.4M contract for document imaging supplies, with a 6-month duration

Contract Overview

Contract Amount: $5,405 ($5.4K)

Contractor: Document Imaging Dimensions Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-09

End Date: 2026-04-15

Contract Duration: 6 days

Daily Burn Rate: $901/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: INDEX SHEET SET, LOOSE-LEAF BINDER: - SEE ATTACHED DOCUMENT FOR DETAIL.

Place of Performance

Location: YORKVILLE, KENDALL County, ILLINOIS, 60560

State: Illinois Government Spending

Plain-Language Summary

General Services Administration obligated $5,404.5 to DOCUMENT IMAGING DIMENSIONS INC. for work described as: INDEX SHEET SET, LOOSE-LEAF BINDER: - SEE ATTACHED DOCUMENT FOR DETAIL. Key points: 1. Contract value appears reasonable for specialized document imaging supplies. 2. Full and open competition was utilized, suggesting a competitive bidding process. 3. Contract duration is relatively short, potentially allowing for frequent re-evaluation. 4. Performance is tied to a Blanket Purchase Agreement (BPA) Call. 5. The contract falls under stationery product manufacturing (NAICS 322230). 6. Economic price adjustment clause is included, which may impact final cost.

Value Assessment

Rating: good

The contract value of $5.4 million for a 6-month period for document imaging supplies seems within a reasonable range for specialized office products. Without specific unit cost data or a direct comparison to similar recent GSA awards for identical items, a precise value-for-money assessment is challenging. However, the use of full and open competition suggests that pricing was likely vetted against multiple offers, providing a degree of assurance regarding fair market value. The economic price adjustment clause introduces some variability, but it is a standard mechanism for managing fluctuating material costs in long-term supply contracts.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit bids. The specific number of bidders is not provided in the summary data, but the designation implies a robust competitive environment. This approach is generally favored as it maximizes the potential for obtaining the best value and pricing for the government by encouraging a wide range of suppliers to participate.

Taxpayer Impact: Full and open competition is beneficial for taxpayers as it drives down prices through market forces, ensuring that government funds are used efficiently and that the most cost-effective solutions are secured.

Public Impact

Federal agencies requiring document imaging supplies and related services will benefit from this contract. The contract ensures the availability of essential stationery products for government operations. The geographic impact is likely nationwide, supporting federal offices across the United States. Workforce implications are minimal, primarily related to the supply chain and distribution of goods.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases due to the economic price adjustment clause.
Limited contract duration may lead to frequent re-competition and potential supply chain disruptions if not managed proactively.

Positive Signals

Awarded through full and open competition, indicating a competitive pricing environment.
Contract supports essential government operations by providing necessary supplies.
The General Services Administration (GSA) is a reputable agency for managing federal procurement.

Sector Analysis

This contract falls within the broader sector of office supplies and manufacturing, specifically focusing on products used for document imaging. The North American Industry Classification System (NAICS) code 322230, Stationery Product Manufacturing, categorizes the primary industry. The market for such supplies is competitive, with numerous manufacturers and distributors. GSA's role is to leverage its purchasing power to secure favorable terms for federal agencies, often through large-scale contracts and agreements like this BPA Call.

Small Business Impact

The provided data indicates that small business participation (ss: false, sb: false) was not a specific set-aside criterion for this particular BPA Call. Therefore, there are no direct set-aside implications for small businesses on this award. However, the prime contractor, DOCUMENT IMAGING DIMENSIONS INC., may engage small businesses as subcontractors, depending on their own procurement practices and the nature of the services or goods required. The overall impact on the small business ecosystem would depend on whether subcontracting opportunities are generated.

Oversight & Accountability

Oversight for this contract would primarily fall under the purview of the General Services Administration (GSA), specifically its Federal Acquisition Service. As this is a BPA Call, the underlying Blanket Purchase Agreement likely has established oversight mechanisms. Transparency is generally maintained through GSA's public contract databases. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse related to the contract's execution.

Related Government Programs

GSA Federal Supply Schedule Contracts
Office Supplies Procurement
Document Management Solutions
Stationery and Printing Supplies

Risk Flags

Economic Price Adjustment Clause
Short Contract Duration

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $5,404.5 to DOCUMENT IMAGING DIMENSIONS INC.. INDEX SHEET SET, LOOSE-LEAF BINDER: - SEE ATTACHED DOCUMENT FOR DETAIL.

Who is the contractor on this award?

The obligated recipient is DOCUMENT IMAGING DIMENSIONS INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $5,404.5.

What is the period of performance?

Start: 2026-04-09. End: 2026-04-15.

What is the track record of DOCUMENT IMAGING DIMENSIONS INC. with federal contracts?

DOCUMENT IMAGING DIMENSIONS INC. has been awarded federal contracts, including this recent BPA Call from the General Services Administration (GSA). A comprehensive review of their track record would involve examining past performance evaluations, any documented disputes or contract terminations, and the volume and type of contracts they have previously held. Federal procurement data systems often contain performance metrics and award histories that can provide insights into a contractor's reliability and experience. Without access to these detailed performance records, it is difficult to provide a definitive assessment of their track record beyond the fact that they have secured this current award.

How does the pricing of this contract compare to similar GSA awards for document imaging supplies?

A direct comparison of pricing for this $5.4 million, 6-month contract for document imaging supplies against similar GSA awards is challenging without specific unit cost data and a detailed list of the exact products being procured. GSA awards can vary significantly based on the specific items, quantities, and any negotiated discounts. The use of full and open competition suggests that the pricing was subject to market forces and multiple bids, which typically leads to competitive rates. However, the inclusion of an economic price adjustment (EPA) clause means the final cost could fluctuate. Benchmarking would require accessing detailed historical GSA contract data for comparable stationery and imaging supplies.

What are the primary risks associated with this contract, and how are they mitigated?

The primary risks associated with this contract include potential price volatility due to the economic price adjustment (EPA) clause, which could lead to costs exceeding initial estimates if market prices for raw materials or manufacturing increase significantly. Another risk is the relatively short 6-month duration, which, while allowing for flexibility, could lead to potential supply chain disruptions if not managed proactively during transition periods or if the contractor faces performance issues requiring a rapid re-competition. Mitigation strategies likely involve GSA's contract management oversight, clear performance standards within the BPA Call, and the ability to exercise options or re-compete the contract efficiently. The EPA clause itself is a mitigation tool for suppliers against unforeseen cost increases, aiming to maintain supply.

How effective is the full and open competition strategy in ensuring value for this type of supply contract?

The full and open competition strategy is generally considered highly effective for ensuring value in supply contracts like this one. By allowing all responsible sources to bid, it maximizes the pool of potential offerors, thereby increasing the likelihood of receiving competitive pricing and innovative solutions. This broad competition puts downward pressure on prices and encourages contractors to offer their best terms. For taxpayers, this means that government funds are more likely to be spent efficiently, securing necessary document imaging supplies at or near market rates. The GSA's adherence to this procurement method signals a commitment to achieving best value through market mechanisms.

What is the historical spending pattern for document imaging supplies through GSA?

Historical spending patterns for document imaging supplies through GSA can be quite substantial, given the widespread need across federal agencies. GSA manages numerous contracts and schedules (like the Federal Supply Schedule) that facilitate the procurement of office supplies, including those for document imaging. While specific aggregate data for 'document imaging supplies' alone is not readily available without deep dives into procurement databases, spending in the broader 'office supplies' and 'stationery products' categories through GSA typically runs into hundreds of millions or even billions of dollars annually. This contract represents a small fraction of that overall spending, reflecting ongoing agency requirements for these essential goods.

What are the implications of the 'FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT' contract type?

The 'FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT' (FPEPA) contract type means that the base price is fixed, but it can be adjusted upwards or downwards based on specified economic factors, typically related to changes in the cost of labor or materials. For this contract, it suggests that the supplier is protected against significant increases in the cost of producing or acquiring document imaging supplies during the contract period. For the government, this provides a degree of cost certainty at the outset but introduces potential for price increases over time, depending on market fluctuations. The specific formula or index used for the economic price adjustment is crucial for understanding the potential financial impact on the government.

Industry Classification

NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 205 BEAVER ST, YORKVILLE, IL, 60560

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,405

Exercised Options: $5,405

Current Obligation: $5,405

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0004

IDV Type: BPA

Timeline