GSA awards $6.6M contract for copying and document imaging services to Document Imaging Dimensions Inc

Contract Overview

Contract Amount: $6,637 ($6.6K)

Contractor: Document Imaging Dimensions Inc.

Awarding Agency: General Services Administration

Start Date: 2026-04-02

End Date: 2026-04-08

Contract Duration: 6 days

Daily Burn Rate: $1.1K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Place of Performance

Location: YORKVILLE, KENDALL County, ILLINOIS, 60560

State: Illinois Government Spending

Plain-Language Summary

General Services Administration obligated $6,636.79 to DOCUMENT IMAGING DIMENSIONS INC. for work described as: PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL. Key points: 1. Contract value appears reasonable for specialized document imaging services. 2. Full and open competition was utilized, suggesting a competitive bidding process. 3. Contract duration is short, potentially indicating a need for frequent re-evaluation or market shifts. 4. The contract is for a specific type of service (xerographic process), suggesting a focused need. 5. Geographic scope is limited to Illinois, potentially impacting broader federal adoption. 6. No small business set-aside was noted, which could limit opportunities for smaller firms.

Value Assessment

Rating: good

The contract value of $6.6 million for a short duration (6 months) for specialized copying and document imaging services seems within a reasonable range for federal procurement. Benchmarking against similar contracts for document imaging and related services would provide a more precise value-for-money assessment. The fixed-price structure with economic price adjustment offers some cost certainty while allowing for market fluctuations.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit a bid. This method generally promotes a competitive environment, which can lead to better pricing and service offerings for the government. The specific number of bidders is not provided, but the use of this procurement method suggests a healthy level of competition was sought.

Taxpayer Impact: Full and open competition is beneficial for taxpayers as it maximizes the potential for competitive pricing and ensures the government receives the best value by considering all available market options.

Public Impact

Federal agencies requiring specialized document imaging and xerographic copying services will benefit from this contract. The services delivered will support efficient record-keeping and information management within the government. The geographic impact is currently limited to Illinois, where the contractor is located. Workforce implications are likely concentrated within Document Imaging Dimensions Inc. and its supply chain.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited geographic scope may not serve all federal agencies nationwide.
Short contract duration could lead to frequent re-competition and administrative overhead.
Lack of small business set-aside may limit opportunities for smaller, specialized firms in this sector.

Positive Signals

Utilized full and open competition, maximizing potential for competitive pricing.
Contract is for a specific, defined service (xerographic process).
Fixed price with economic price adjustment provides some cost predictability.

Sector Analysis

The document imaging and copying services sector is a mature market with numerous providers, ranging from large office supply companies to specialized service firms. Federal spending in this area supports agencies' needs for managing physical records, digitizing archives, and producing hard copies. The North American Industry Classification System (NAICS) code 322230 (Stationery Product Manufacturing) is broadly related, though the contract likely focuses on the service aspect of document reproduction rather than manufacturing. Comparable spending benchmarks would depend on the specific volume and complexity of imaging required.

Small Business Impact

This contract does not appear to have a small business set-aside. While full and open competition was used, which allows small businesses to compete, the absence of a specific set-aside means there's no guaranteed portion of the contract for small businesses. This could limit opportunities for small businesses unless they are competitive enough to win against larger entities. Subcontracting opportunities for small businesses are not explicitly detailed in the provided data.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration (GSA), specifically the Federal Acquisition Service. The contract's performance would be monitored by the contracting officer and relevant GSA program managers. Transparency is facilitated through federal procurement databases where contract awards are published. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse related to the contract.

Related Government Programs

Office Supplies Procurement
Document Management Services
Information Technology Services (related to digital imaging)
Printing and Reproduction Services

Risk Flags

Short contract duration may indicate market volatility or a pilot program.
Limited geographic scope might not meet broader agency needs.
Absence of small business set-aside could limit opportunities for smaller firms.

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $6,636.79 to DOCUMENT IMAGING DIMENSIONS INC.. PAPER, COPYING, XEROGRAPHIC PROCESS: - SEE ATTACHED DOCUMENT FOR DETAIL.

Who is the contractor on this award?

The obligated recipient is DOCUMENT IMAGING DIMENSIONS INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $6,636.79.

What is the period of performance?

Start: 2026-04-02. End: 2026-04-08.

What is the track record of Document Imaging Dimensions Inc. with federal contracts?

Information regarding Document Imaging Dimensions Inc.'s specific track record with federal contracts is not detailed in the provided data. A comprehensive analysis would require searching federal procurement databases (like SAM.gov or FPDS) for past awards, performance evaluations, and any history of contract disputes or issues. Understanding their past performance, especially with similar imaging or copying services, is crucial for assessing the reliability and value of this new award. Without this historical data, it's difficult to gauge their experience level and success rate in serving government clients.

How does the awarded price compare to market rates for similar document imaging services?

The provided data does not include specific per-unit costs or detailed service descriptions that would allow for a direct comparison to market rates. The total contract value of $6.6 million is for a 6-month period, but the volume and type of services (e.g., pages scanned, copies made, specific document types) are not specified. To benchmark effectively, one would need to identify comparable contracts or commercial price lists for similar document imaging and xerographic processes, considering factors like resolution, turnaround time, and document handling security. The 'economic price adjustment' clause also introduces variability.

What are the primary risks associated with this contract?

Key risks include potential underperformance by the contractor, especially if their capacity or quality control is insufficient for the demand. Given the short duration (6 months), there's a risk of disruption if the contract is not renewed or if a new procurement process is delayed. The limited geographic scope (Illinois) could be a risk if the services are needed more broadly. Furthermore, if the 'economic price adjustment' is not carefully managed, costs could escalate beyond initial projections. Finally, the lack of a small business set-aside might represent a missed opportunity to foster small business participation.

How effective is the chosen procurement method (full and open competition) likely to be for this specific service?

Full and open competition is generally an effective method for procuring standardized services like copying and document imaging, as it allows a wide range of vendors to compete, potentially driving down prices and improving service quality. For a service like xerographic copying, where the requirements can be clearly defined, this method is appropriate. However, its effectiveness hinges on the number and capability of the bidders. If only a few vendors participate, or if the market is highly concentrated, the competitive pressure might be less intense than anticipated. The GSA's administration of the process is key to ensuring true competition.

What is the historical spending trend for document imaging and copying services by the GSA or relevant agencies?

The provided data does not include historical spending trends. To assess this, one would need to analyze multi-year spending data for the GSA's Federal Acquisition Service (FAS) or specific agencies that utilize document imaging services. Examining trends in spending on NAICS code 322230 (Stationery Product Manufacturing) or related service codes could provide context. Understanding whether spending in this area is increasing, decreasing, or stable would help evaluate the current contract's significance and potential future needs. This analysis would also reveal if Document Imaging Dimensions Inc. has been a consistent recipient of such contracts.

Are there specific performance metrics or KPIs outlined in the contract?

The provided summary data does not specify the performance metrics or Key Performance Indicators (KPIs) for this contract. Typically, federal contracts include clauses detailing expected service levels, quality standards, delivery timelines, and reporting requirements. These metrics are crucial for evaluating the contractor's performance and ensuring the government receives the intended value. A thorough review of the full contract document would be necessary to identify these specific performance standards and the mechanisms for monitoring and enforcing them.

Industry Classification

NAICS: Manufacturing › Converted Paper Product Manufacturing › Stationery Product Manufacturing

Product/Service Code: OFFICE SUPPLIES AND DEVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 205 BEAVER ST, YORKVILLE, IL, 60560

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $6,637

Exercised Options: $6,637

Current Obligation: $6,637

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSSC26A0004

IDV Type: BPA

Timeline