GSA's $2M BPA Call for Courthouse Maintenance Services Awarded to CMC & Maintenance Inc

Contract Overview

Contract Amount: $2,010,097 ($2.0M)

Contractor: CMC & Maintenance Inc

Awarding Agency: General Services Administration

Start Date: 2021-03-01

End Date: 2026-11-30

Contract Duration: 2,100 days

Daily Burn Rate: $957/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: 47PF0021F0323 IS A BPA CALL FOR OPERATIONS & MAINTENANCE SERVICES FROM 3/2/21-2/28/22 AT THE ASHLEY & ASHLEY UNITED STATES COURTHOUSE IN TOLEDO, OH.

Place of Performance

Location: TOLEDO, LUCAS County, OHIO, 43604

State: Ohio Government Spending

Plain-Language Summary

General Services Administration obligated $2.0 million to CMC & MAINTENANCE INC for work described as: 47PF0021F0323 IS A BPA CALL FOR OPERATIONS & MAINTENANCE SERVICES FROM 3/2/21-2/28/22 AT THE ASHLEY & ASHLEY UNITED STATES COURTHOUSE IN TOLEDO, OH. Key points: 1. The contract value appears reasonable for a multi-year facilities support services agreement. 2. Full and open competition was utilized, suggesting a competitive bidding process. 3. The contract duration extends over five years, indicating a long-term need for these services. 4. The fixed-price contract type shifts performance risk to the contractor. 5. The services are essential for maintaining federal courthouse operations. 6. The contractor, CMC & Maintenance Inc., is the sole awardee under this specific BPA Call.

Value Assessment

Rating: good

The contract value of approximately $2 million over five years for operations and maintenance services at a federal courthouse seems within a reasonable range for facilities management. Benchmarking against similar contracts for courthouse maintenance in the Midwest region would provide a more precise value-for-money assessment. The firm-fixed-price structure is standard for this type of service and helps control costs for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under a BPA Call that was competed full and open. This indicates that multiple potential bidders were allowed to submit proposals, fostering a competitive environment. The specific number of bidders is not provided, but the 'full and open' designation suggests a robust competition was intended and likely occurred.

Taxpayer Impact: A full and open competition generally leads to better price discovery and potentially lower costs for taxpayers compared to sole-source or limited competitions.

Public Impact

Federal court operations in Toledo, Ohio, benefit from the reliable maintenance of the United States Courthouse. The contract ensures the physical infrastructure of the courthouse remains functional and safe for employees and the public. Geographic impact is localized to Toledo, Ohio, specifically the Ashley & Ashley United States Courthouse. The contract supports jobs in the facilities maintenance and operations sector within the Toledo area.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price creep over the five-year contract term if not closely monitored.
Reliance on a single contractor for critical maintenance services could pose a risk if performance issues arise.
Limited transparency on the specific performance metrics and quality control measures used.

Positive Signals

Awarded through full and open competition, suggesting a competitive pricing environment.
Firm-fixed-price contract type provides cost certainty for the government.
Long-term contract duration indicates a stable and ongoing need for these essential services.
Contract supports the operational continuity of a federal facility.

Sector Analysis

This contract falls within the Facilities Support Services sector, a broad category encompassing a wide range of services necessary for the operation and maintenance of buildings and grounds. The North American Industry Classification System (NAICS) code 561210 (Facilities Support Services) is relevant here. Spending in this sector is substantial across the federal government, supporting everything from janitorial services to complex building systems management. This specific contract addresses the operational needs of a federal courthouse, a critical piece of public infrastructure.

Small Business Impact

The provided data indicates that small business participation (ss and sb fields) is false for this specific BPA Call. This suggests that the contract was not set aside for small businesses, nor does it appear to have specific subcontracting requirements for small businesses mandated at this BPA Call level. Further analysis of the parent BPA or broader GSA contracting vehicles might reveal small business utilization elsewhere.

Oversight & Accountability

Oversight for this contract would typically be managed by the General Services Administration (GSA), specifically the Public Buildings Service. Mechanisms likely include contract performance reviews, site inspections, and adherence to the terms of the firm-fixed-price agreement. Transparency is generally maintained through contract databases and reporting requirements, though specific performance metrics may not always be publicly detailed. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

General Services Administration (GSA) Facilities Maintenance Contracts
Federal Courthouse Operations and Maintenance
Public Buildings Service Contracts
Operations and Maintenance Services (NAICS 561210)

Risk Flags

Contract Duration
Single Awardee for BPA Call
Potential for Performance Issues
Limited Public Performance Data

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $2.0 million to CMC & MAINTENANCE INC. 47PF0021F0323 IS A BPA CALL FOR OPERATIONS & MAINTENANCE SERVICES FROM 3/2/21-2/28/22 AT THE ASHLEY & ASHLEY UNITED STATES COURTHOUSE IN TOLEDO, OH.

Who is the contractor on this award?

The obligated recipient is CMC & MAINTENANCE INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $2.0 million.

What is the period of performance?

Start: 2021-03-01. End: 2026-11-30.

What is the track record of CMC & Maintenance Inc. with federal contracts, particularly in facilities support services?

A review of federal procurement data would be necessary to fully assess CMC & Maintenance Inc.'s track record. This would involve examining past contract awards, performance evaluations (if available), and any history of disputes or contract terminations. For this specific contract, understanding their experience with courthouse maintenance, adherence to security protocols, and ability to manage operations and maintenance services within a federal building environment is crucial. Without access to detailed performance history, it's difficult to definitively gauge their reliability and past success in similar roles.

How does the awarded price compare to market rates for similar courthouse maintenance services in Toledo, Ohio?

To accurately benchmark the value, a detailed comparison with market rates for similar courthouse maintenance services in Toledo, Ohio, is required. This would involve analyzing pricing data from other federal, state, or even large commercial facilities in the region that procure comparable services. Factors such as the scope of work (HVAC, electrical, plumbing, janitorial, groundskeeping), service level agreements, and contract duration need to be matched. The firm-fixed-price nature of this contract provides cost certainty, but understanding the underlying labor and material costs relative to the market is key to assessing optimal value for taxpayer dollars.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks include potential contractor underperformance leading to disruptions in courthouse operations, cost overruns if the fixed-price contract doesn't adequately cover unforeseen issues (though less likely with FFP), and potential delays in service delivery. Mitigation strategies likely involve robust GSA oversight, clearly defined performance standards in the contract, regular site inspections, and a process for addressing deficiencies. The firm-fixed-price structure inherently shifts some risk to the contractor. Ensuring the contractor has adequate resources and contingency plans in place is also a critical, albeit less visible, mitigation factor.

What is the expected effectiveness of these maintenance services in ensuring the long-term functionality of the courthouse?

The effectiveness hinges on the contractor's execution of the scope of work and the adequacy of the maintenance plan established under this contract. Regular preventive maintenance, prompt response to repair needs, and adherence to safety and operational standards are critical. The five-year duration allows for consistent application of maintenance practices, which should contribute to the long-term functionality and preservation of the courthouse infrastructure. GSA's performance monitoring and the contractor's own quality control processes are key determinants of effectiveness.

How has federal spending on courthouse maintenance services evolved over the past five years, and does this contract align with trends?

Analyzing historical federal spending on courthouse maintenance requires accessing broader procurement data, potentially aggregated by GSA or the Administrative Office of the U.S. Courts. Trends might show increasing costs due to aging infrastructure, demand for more sophisticated building systems (e.g., energy efficiency, security), and fluctuations based on budget appropriations. This $2 million BPA Call over five years represents a specific investment. Without broader trend data, it's difficult to definitively state alignment, but it reflects an ongoing commitment to maintaining federal judicial facilities.

What is the potential impact of this contract on the local Toledo economy and the facilities services market?

This contract injects approximately $2 million into the local Toledo economy over five years, primarily through CMC & Maintenance Inc.'s operational spending and employment. It supports jobs in skilled trades and facilities management. In the local market, it signifies a significant contract award for the facilities support services sector, potentially influencing competitive dynamics and service pricing. The long-term nature of the contract provides stability for the awarded company and its workforce.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4 UNION ST, BANGOR, ME, 04401

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $2,010,097

Exercised Options: $2,010,097

Current Obligation: $2,010,097

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PF0021A0003

IDV Type: BPA

Timeline