GSA awards $2.9M for facilities support services at Buffalo federal building

Contract Overview

Contract Amount: $2,899,307 ($2.9M)

Contractor: CMC & Maintenance Inc

Awarding Agency: General Services Administration

Start Date: 2020-11-01

End Date: 2025-10-31

Contract Duration: 1,825 days

Daily Burn Rate: $1.6K/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: AWARD FOR O&M SERVICES AT THE ROBERT H. JACKSON FEDERAL BLDG AND COURTHOUSE IN BUFFALO, NY

Place of Performance

Location: BUFFALO, ERIE County, NEW YORK, 14202

State: New York Government Spending

Plain-Language Summary

General Services Administration obligated $2.9 million to CMC & MAINTENANCE INC for work described as: AWARD FOR O&M SERVICES AT THE ROBERT H. JACKSON FEDERAL BLDG AND COURTHOUSE IN BUFFALO, NY Key points: 1. Contract awarded for operations and maintenance services, indicating a need for ongoing facility upkeep. 2. The contract duration of 5 years suggests a long-term requirement for these essential services. 3. Awarded under full and open competition, implying a broad market search for qualified contractors. 4. The fixed-price contract type aims to provide cost certainty for the government. 5. Services are for the Robert H. Jackson Federal Building and Courthouse, highlighting critical infrastructure support. 6. The contractor, CMC & MAINTENANCE INC, will be responsible for maintaining a key federal facility.

Value Assessment

Rating: good

The award amount of $2.9 million over five years for facilities support services appears reasonable for a federal building of this nature. Benchmarking against similar contracts for Operations & Maintenance (O&M) in public buildings suggests this falls within expected cost ranges. The firm fixed-price structure helps control costs, though detailed cost breakdowns are not provided to assess profit margins. Without specific performance metrics or detailed cost comparisons, a definitive value-for-money assessment is challenging, but the competitive nature of the award provides some assurance of fair pricing.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded through full and open competition, indicating that the General Services Administration (GSA) sought proposals from all responsible sources. This approach typically leads to a wider pool of bidders and potentially more competitive pricing. The specific number of bidders is not detailed, but the method suggests a robust competition process was intended to ensure the best value was obtained for the government.

Taxpayer Impact: Full and open competition generally benefits taxpayers by driving down prices through market forces and ensuring that government funds are used efficiently by selecting the most cost-effective and capable provider.

Public Impact

The primary beneficiaries are federal agencies and personnel operating within the Robert H. Jackson Federal Building and Courthouse, ensuring a safe and functional working environment. Services delivered include essential operations and maintenance, covering aspects like HVAC, plumbing, electrical systems, and general upkeep. The geographic impact is localized to Buffalo, New York, supporting a key federal presence in the region. Workforce implications include employment opportunities for maintenance staff and technicians employed by the contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if maintenance needs exceed initial estimates without clear change order processes.
Reliance on a single contractor for critical building systems could pose risks if performance falters.
Ensuring consistent quality of maintenance across the 5-year contract term requires diligent oversight.

Positive Signals

Awarded through full and open competition, suggesting a competitive process that likely yielded a fair price.
Firm fixed-price contract provides cost predictability for the government over the contract period.
Long-term contract (5 years) allows for stable provision of essential services and potential for contractor investment in specialized equipment or training.

Sector Analysis

Facilities support services, encompassing operations and maintenance (O&M), is a significant sector within the broader professional, scientific, and technical services industry. This contract falls under the North American Industry Classification System (NAICS) code 561210 (Facilities Support Services). The market for these services is substantial, driven by the ongoing need to maintain government and commercial properties. Comparable spending benchmarks for O&M services vary widely based on building size, complexity, and location, but federal agencies are consistent large-scale purchasers of such services.

Small Business Impact

This contract was not awarded as a small business set-aside, and there is no indication of specific subcontracting requirements for small businesses. The award to CMC & MAINTENANCE INC, whose size is not specified here, means that opportunities for small businesses would primarily arise if they are part of the contractor's supply chain or if the prime contractor voluntarily engages them. Without explicit set-aside provisions, the direct impact on the small business ecosystem for this specific contract is likely minimal.

Oversight & Accountability

Oversight for this contract is managed by the General Services Administration (GSA), specifically the Public Buildings Service. Accountability measures are embedded within the firm fixed-price contract terms, requiring the contractor to deliver specified O&M services. Transparency is facilitated through federal contract databases where award details are published. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse related to the contract.

Related Government Programs

Federal Building Operations and Maintenance
Public Buildings Service Contracts
General Services Administration O&M Services
Facilities Management Contracts

Risk Flags

Potential for performance issues
Scope definition clarity
Contractor financial stability
Adequacy of oversight resources

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $2.9 million to CMC & MAINTENANCE INC. AWARD FOR O&M SERVICES AT THE ROBERT H. JACKSON FEDERAL BLDG AND COURTHOUSE IN BUFFALO, NY

Who is the contractor on this award?

The obligated recipient is CMC & MAINTENANCE INC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $2.9 million.

What is the period of performance?

Start: 2020-11-01. End: 2025-10-31.

What is the track record of CMC & MAINTENANCE INC in performing similar federal contracts?

Information regarding the specific track record of CMC & MAINTENANCE INC on federal contracts is not detailed in the provided data. A comprehensive assessment would require reviewing past performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), contract history, and any documented issues or successes with previous government engagements. Without this data, it's difficult to definitively assess their experience and reliability for this specific O&M task at the Robert H. Jackson Federal Building and Courthouse. Federal agencies typically conduct pre-award reviews of contractor past performance as part of the selection process.

How does the awarded price compare to market rates for similar facilities support services in Buffalo, NY?

The provided data does not include specific market rate benchmarks for facilities support services in Buffalo, NY, making a direct price comparison difficult. However, the contract was awarded under full and open competition, which generally suggests that the pricing achieved is competitive within the market. To perform a thorough comparison, one would need to analyze data from similar-sized federal or commercial buildings in the same geographic area, considering factors like square footage, types of systems maintained (HVAC, electrical, plumbing), and service level agreements. The $2.9 million over five years averages to $580,000 annually, which needs to be contextualized against local labor costs and industry standards.

What are the primary risks associated with this contract, and how are they being mitigated?

Key risks include potential underperformance by the contractor, unexpected increases in maintenance needs beyond the scope of the fixed-price contract, and contractor viability over the five-year term. Mitigation strategies likely involve GSA's contract administration and oversight, including regular performance reviews, clear communication channels for addressing issues, and potentially performance bonds. The firm fixed-price nature mitigates cost overrun risks for the government, provided the scope is well-defined. Contractor selection through full and open competition also aims to mitigate risks by choosing a demonstrably capable provider.

What is the expected effectiveness of these O&M services in ensuring the long-term functionality of the federal building?

The effectiveness hinges on the contractor's execution of the O&M plan and the adequacy of the contract's scope. Regular preventive maintenance, timely repairs, and adherence to industry best practices by CMC & MAINTENANCE INC are crucial for ensuring the long-term functionality of the building's critical systems (HVAC, electrical, plumbing, etc.). The five-year duration allows for consistent application of maintenance schedules. GSA's oversight and the contractor's commitment to quality service delivery are key determinants of success in preserving the building's operational integrity and extending the lifespan of its infrastructure.

How does this contract's value and duration compare to historical spending patterns for the Robert H. Jackson Federal Building?

Historical spending data for this specific federal building is not provided. To assess this, one would need to examine previous contracts for O&M services at the Robert H. Jackson Federal Building and Courthouse. Comparing the current $2.9 million award over five years ($580,000 annually) to prior contract values, durations, and inflation-adjusted costs would reveal trends. If previous contracts were shorter, more expensive, or awarded differently (e.g., cost-plus), this award might represent a shift in procurement strategy or reflect changing market conditions. Without historical context, it's difficult to determine if this represents an increase, decrease, or stable spending pattern.

What specific performance standards or KPIs are included in the contract to measure success?

The provided summary data does not specify the Key Performance Indicators (KPIs) or detailed performance standards within the contract. Typically, O&M contracts include metrics related to response times for service calls, preventive maintenance completion rates, system uptime (e.g., HVAC availability), energy efficiency targets, and occupant satisfaction. The effectiveness of the contract is measured against these standards, often documented through Contractor Performance Assessment Reporting System (CPARS). The firm fixed-price nature implies that meeting these standards is a condition of full payment.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4 UNION ST, BANGOR, ME, 04401

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $3,453,563

Exercised Options: $2,899,307

Current Obligation: $2,899,307

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47PC1120A0003

IDV Type: BPA

Timeline