VA awards $623K contract for police radio maintenance to Cynergy Professional Systems LLC

Contract Overview

Contract Amount: $623,568 ($623.6K)

Contractor: Cynergy Professional Systems LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-05-01

End Date: 2027-04-30

Contract Duration: 364 days

Daily Burn Rate: $1.7K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: POLICE RADIO MAINTENANCE AND SUPPORT

Place of Performance

Location: AURORA, ADAMS County, COLORADO, 80045

State: Colorado Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $623,567.64 to CYNERGY PROFESSIONAL SYSTEMS LLC for work described as: POLICE RADIO MAINTENANCE AND SUPPORT Key points: 1. Contract value appears reasonable for specialized radio maintenance services. 2. Full and open competition was utilized, suggesting a competitive bidding process. 3. No immediate risk indicators are apparent from the contract details provided. 4. This contract supports essential communication infrastructure for the VA. 5. The services fall under IT support and maintenance within the federal sector.

Value Assessment

Rating: good

The contract value of $623,567.64 for 364 days of police radio maintenance and support seems within a reasonable range for specialized IT services. Benchmarking against similar contracts for radio maintenance and support across federal agencies would provide a more precise value-for-money assessment. However, given the duration and the nature of the service, the pricing does not immediately raise concerns.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating that the solicitation was broadly advertised, and all responsible sources were permitted to submit offers. The specific number of bidders is not provided, but this procurement method generally fosters price discovery and allows the government to select the best value offer.

Taxpayer Impact: This competitive approach is beneficial for taxpayers as it encourages multiple vendors to offer their best pricing and technical solutions, likely resulting in a more cost-effective outcome compared to non-competitive methods.

Public Impact

Veterans Affairs police departments will benefit from reliable communication systems. Services include maintenance and support for critical police radio equipment. The contract's geographic impact is likely focused on VA facilities within Colorado. This contract supports specialized IT roles related to radio communications.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded through full and open competition, indicating a robust bidding process.
Contract type is Firm Fixed Price, providing cost certainty for the government.
The vendor, Cynergy Professional Systems LLC, is a known entity in IT services.

Sector Analysis

This contract falls within the Information Technology sector, specifically focusing on IT services and support. The market for specialized radio maintenance and support is competitive, with numerous vendors offering solutions. The federal government is a significant consumer of such services to maintain critical communication infrastructure across various agencies. Benchmarking this contract against other IT support contracts for similar equipment or services would provide further context on its scale and pricing.

Small Business Impact

The contract details indicate that small business participation was not a specific set-aside criterion for this award (ss: false, sb: false). Therefore, there are no direct subcontracting implications or mandated small business utilization goals tied to this specific contract. The primary focus was on full and open competition to secure the best value.

Oversight & Accountability

Oversight for this contract would typically reside with the contracting officer and the relevant program managers within the Department of Veterans Affairs. Accountability measures are inherent in the Firm Fixed Price contract type, requiring the contractor to deliver specified services. Transparency is generally maintained through contract databases like FPDS. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Federal IT Support Services
Law Enforcement Equipment Maintenance
Department of Veterans Affairs Procurement

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $623,567.64 to CYNERGY PROFESSIONAL SYSTEMS LLC. POLICE RADIO MAINTENANCE AND SUPPORT

Who is the contractor on this award?

The obligated recipient is CYNERGY PROFESSIONAL SYSTEMS LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $623,567.64.

What is the period of performance?

Start: 2026-05-01. End: 2027-04-30.

What is the track record of Cynergy Professional Systems LLC in providing similar radio maintenance services to the federal government?

A review of federal procurement data indicates that Cynergy Professional Systems LLC has been awarded contracts for IT services, including maintenance and support. While specific details on their track record for police radio maintenance are not immediately available within this summary, their presence in the IT services sector suggests experience. Further investigation into their past performance evaluations and contract history, particularly for similar technical services, would be necessary to fully assess their capabilities and reliability for this specific requirement. Examining awards for radio systems, communication equipment, or specialized IT support for law enforcement or security functions would provide more targeted insights into their expertise.

How does the awarded amount compare to similar police radio maintenance contracts?

Without specific data on comparable police radio maintenance contracts, a direct benchmark is challenging. However, the awarded amount of $623,567.64 for a 364-day period suggests a significant investment in maintaining critical communication infrastructure. Factors influencing such costs include the complexity of the radio systems, the scope of maintenance (preventive, corrective, emergency), response times required, and the geographic coverage. If this contract covers a large number of radio units or a complex network across multiple VA facilities, the cost may be justified. Conversely, if it pertains to a smaller, simpler system, the cost might be on the higher side. A detailed comparison would require access to a database of similar federal contracts with defined service levels and equipment types.

Are there any identified risks associated with this contract or contractor?

Based on the provided data, there are no explicit risk flags or concerning indicators immediately apparent for this contract. The procurement method was 'Full and Open Competition,' which generally mitigates risks associated with sole-source awards. The contract type is 'Firm Fixed Price,' offering cost certainty. The duration of the contract (364 days) is standard. However, potential risks could emerge from the contractor's performance, unforeseen technical issues with the radio systems, or changes in VA operational requirements. A thorough risk assessment would involve reviewing the contractor's past performance, the technical complexity of the systems being maintained, and the criticality of these radios to VA police operations.

What is the expected effectiveness of these services in ensuring reliable police communication for the VA?

The effectiveness of these services hinges on the contractor's ability to perform timely and high-quality maintenance and support for the VA's police radio systems. Reliable communication is paramount for law enforcement operations, enabling coordination, response, and officer safety. If Cynergy Professional Systems LLC delivers on its contractual obligations, the VA police should experience minimal downtime and efficient resolution of technical issues, thereby ensuring operational readiness. The effectiveness will be measured by the uptime of the radio systems, the speed of response to maintenance requests, and the overall satisfaction of the end-users within the VA police force. The contract's success is directly tied to the contractor's technical expertise and commitment to service.

What are the historical spending patterns for police radio maintenance and support by the Department of Veterans Affairs?

Analyzing historical spending patterns for police radio maintenance and support by the VA would provide valuable context for this $623,567.64 award. Without access to historical data, it's difficult to determine if this amount represents an increase, decrease, or stable level of spending. Understanding past expenditures could reveal trends in contract values, the number of contracts awarded, and the primary contractors utilized. This information is crucial for assessing whether the current award is consistent with previous investments in similar services, identifying potential cost efficiencies, or recognizing shifts in technology or service needs. A comprehensive review of VA's procurement history in this category is needed for a definitive analysis.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 23187 LA CADENA, STE 102, LAGUNA HILLS, CA, 92653

Business Categories: Category Business, DoT Certified Disadvantaged Business Enterprise, Economically Disadvantaged Women Owned Small Business, Hispanic American Owned Business, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $3,671,568

Exercised Options: $623,568

Current Obligation: $623,568

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: NNG15SD20B

IDV Type: GWAC

Timeline