VA awards $42K maintenance contract for ZEISS optical equipment to PROAIM AMERICAS, LLC

Contract Overview

Contract Amount: $42,142 ($42.1K)

Contractor: Proaim Americas, LLC.

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-10

End Date: 2027-04-09

Contract Duration: 364 days

Daily Burn Rate: $116/day

Competition Type: NOT COMPETED

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: ZEISS OPTICAL EQUIPMENT MAINTENANCE AGREEMENT

Place of Performance

Location: LUBBOCK, LUBBOCK County, TEXAS, 79415

State: Texas Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $42,142.05 to PROAIM AMERICAS, LLC. for work described as: ZEISS OPTICAL EQUIPMENT MAINTENANCE AGREEMENT Key points: 1. Contract awarded on a sole-source basis, limiting price competition. 2. Duration of 364 days suggests a focus on immediate or short-term needs. 3. The fixed-price nature of the contract provides cost certainty for the VA. 4. Maintenance services for specialized optical equipment are critical for operational readiness. 5. The contract value is relatively small, indicating a specific, localized need.

Value Assessment

Rating: fair

The contract value of $42,142.05 for a one-year maintenance agreement for ZEISS optical equipment appears reasonable for specialized technical services. However, without benchmark data for similar maintenance contracts for this specific type of equipment or comparable service providers, a definitive value-for-money assessment is challenging. The sole-source nature of the award means direct price comparison to competitive bids is not possible, which could potentially lead to a higher price than if the contract were competed.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded on a sole-source basis, meaning it was not competed among multiple vendors. This approach is typically used when only one vendor can provide the required goods or services, often due to proprietary technology, unique expertise, or urgent needs. The lack of competition means the Department of Veterans Affairs did not benefit from a bidding process that could drive down prices through market forces.

Taxpayer Impact: Taxpayers may not have received the best possible price due to the absence of competitive bidding. The government did not explore potential cost savings that could have been achieved through a more open procurement process.

Public Impact

Veterans receiving care at VA facilities will benefit from the reliable functioning of ZEISS optical equipment. Essential diagnostic and treatment services that rely on this equipment will be uninterrupted. The contract supports the operational capabilities of the VA medical center in Texas. Maintenance personnel employed by PROAIM AMERICAS, LLC. will perform the services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Sole-source award limits competitive pricing opportunities.
Lack of competition may obscure potential cost efficiencies.
Limited contract duration might necessitate future sole-source renewals.

Positive Signals

Fixed-price contract provides budget predictability.
Specialized maintenance ensures critical equipment uptime.
Contract awarded to a specific vendor for necessary technical expertise.

Sector Analysis

The market for specialized optical equipment maintenance is niche, often dominated by original equipment manufacturers or authorized service providers due to the technical expertise and proprietary knowledge required. This contract falls within the broader electronic and precision equipment repair and maintenance sector. Benchmarking spending in this specific sub-sector is difficult without more granular data, but maintenance agreements for high-value scientific and medical equipment are common across federal agencies.

Small Business Impact

This contract was not awarded to a small business, nor does it appear to include specific small business set-aside provisions. There is no indication of subcontracting requirements for small businesses within the provided data. Therefore, the direct impact on the small business ecosystem from this specific award is likely minimal.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Veterans Affairs' contracting officers and program managers. As a purchase order, it is subject to standard procurement regulations and internal VA oversight processes. Transparency is limited due to the sole-source nature, and specific Inspector General jurisdiction would depend on broader VA audit plans.

Related Government Programs

Medical Equipment Maintenance
Optical Equipment Services
Veterans Affairs Procurement

Risk Flags

Sole-source award
Lack of competitive bidding

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $42,142.05 to PROAIM AMERICAS, LLC.. ZEISS OPTICAL EQUIPMENT MAINTENANCE AGREEMENT

Who is the contractor on this award?

The obligated recipient is PROAIM AMERICAS, LLC..

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $42,142.05.

What is the period of performance?

Start: 2026-04-10. End: 2027-04-09.

What is the track record of PROAIM AMERICAS, LLC. with federal contracts, particularly for maintenance services?

Information regarding PROAIM AMERICAS, LLC.'s specific track record with federal contracts, especially for maintenance services, is not detailed in the provided data. A comprehensive analysis would require reviewing the company's contract history across various federal agencies, including performance reviews, past performance evaluations, and any reported issues or disputes. Without this historical data, it is difficult to assess their reliability and past performance in delivering similar services to the government.

How does the $42,142.05 price compare to market rates for similar ZEISS optical equipment maintenance?

The provided data does not include specific market rate benchmarks for the maintenance of ZEISS optical equipment. To assess value, one would need to compare this contract's price against industry standards, published service rates from ZEISS or authorized third-party providers, and potentially the pricing of similar maintenance contracts awarded competitively by other federal agencies or large healthcare institutions. Given the sole-source nature, a direct comparison to competitive market rates is not feasible from this data alone.

What are the primary risks associated with a sole-source award for specialized equipment maintenance?

The primary risks associated with a sole-source award for specialized equipment maintenance include a lack of price competition, which can lead to higher costs for the government compared to a competed contract. There is also a risk of vendor lock-in, where the agency becomes dependent on a single provider, potentially limiting future flexibility and negotiation power. Furthermore, without competitive pressure, there might be less incentive for the sole-source provider to innovate or offer superior service levels, although this is mitigated by the need for continued business.

How effective is the Department of Veterans Affairs in ensuring value for money on sole-source maintenance contracts?

The effectiveness of the Department of Veterans Affairs (VA) in ensuring value for money on sole-source maintenance contracts can vary. The VA is subject to federal procurement regulations that require justification for sole-source awards and often mandate price negotiation or analysis to ensure fair and reasonable pricing. However, the inherent limitation of not having competitive bids means that the potential for achieving the best possible value is reduced. Oversight mechanisms, contract management, and the specific expertise of contracting officers play a crucial role in maximizing value in these situations.

What is the historical spending pattern for ZEISS optical equipment maintenance at this VA facility or agency-wide?

The provided data does not contain historical spending patterns for ZEISS optical equipment maintenance at this specific VA facility or agency-wide. To analyze historical spending, one would need access to past contract awards, modifications, and expenditures related to this type of service over several fiscal years. This would allow for the identification of trends, potential increases or decreases in spending, and the frequency of maintenance needs or contract renewals.

Industry Classification

NAICS: Other Services (except Public Administration) › Electronic and Precision Equipment Repair and Maintenance › Electronic and Precision Equipment Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: NOT COMPETED

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 36C25726Q0386

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Proaim Americas LLC.

Address: 16024 MANCHESTER RD STE 200, ELLISVILLE, MO, 63011

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Other Minority Owned Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $168,568

Exercised Options: $168,568

Current Obligation: $42,142

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline